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Google Apps for Nonprofits: Running Your Nonprofit In The Cloud
Marc Baizman
August 7, 2012
Sponsored by: A Service
Of:
Protecting and Preserving the
Institutional Memories of
Nonprofits Since 1993
www.cjwconsulting.com
(866) 598-0430
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www.mission.do
Sponsored by: A Service
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Today’s Speaker
Marc Baizman Consultant
My Computer Guy Nonprofit Technology Consulting
Hosting:
Cheri J Weissman, CJW Consulting & Services, Inc. Assisting with chat questions: Jamie Maloney, Nonprofit Webinars
Nonprofit Webinars Workshop
Google Apps for Nonprofits
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License 5
Marc Baizman
My Computer Guy
www.mcgtraining.com
@mbaizman
8/7/2012
Topics
What is Google Apps for NPOs?
Why Use It and How Do You Get It?
Case Study: YNPN Boston
Best Practices and Painful Lessons
Mission!
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License 6
What is Google Apps
for Nonprofits? Let’s dive in
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What
Solid Foundation
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License 8
What
Google.com/nonprofits
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License 9
What
Google.com/nonprofits
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What
Google Grants – $10K free AdWords
YouTube – branded videos with donate
now button
Earth Outreach – advanced mapping
Apps – email, calendar, docs/drive, sites
Google Apps (Core):
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What
Mail - email @yournonprofit.org (25G)
Calendar - shared calendar
Drive & Docs - collaborative files (5G)
Google Talk – chat/IM service
Contacts – shared contacts
Sites - internal/external websites
Syncs with phones!
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What
Note: Need to enable sync for your domain first!
Syncs with Outlook!
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License 13
What
Note: Need to enable sync for your domain first!
Where are you now? What
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What
Topics
What is Google Apps for NPOs?
Why Use It and How Do You Get It?
Case Study: YNPN Boston
Best Practices and Painful Lessons
Mission!
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License 15
Why use it and
How do I get it? Let’s do this!
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License 16
Why and How
NO COST
(if you’re eligible ;)
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License 17
Why
No servers needed
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License 18
Why
Secure
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License 19
Why
Reliable
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Why
Cloud-based
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License 21
Why
How do you get it?
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How
1. Create a separate Google account
“[email protected]” and share the
password with a coworker!
2. Apply to the G4NP program at
http://www.google.com/nonprofits
3. Wait for your approval email from Google
4. While you’re waiting, sign up for the “Free” Google
Apps at
www.google.com/enterprise/apps/business/pricing.ht
ml (NOT the trial!)
5. Once approved, enroll in Google Apps for Nonprofits
and wait again…
How long does it take?
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How
How Will You Know?
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How
Yes, it says “Education”. That means you’ve been enrolled.
Eligibility Requirements
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How
• Current US-based 501(c)3 as determined by the IRS: apps.irs.gov/app/eos/
• CANNOT be one of the following:
• Governmental entities and organizations
• Hospitals and health care organizations
• Schools, childcare centers, academic institutions, and universities (philanthropic arms of educational organizations are eligible)
• Help: http://support.google.com/nonprofits/
Topics
What is Google Apps for NPOs?
Why Use It and How Do You Get It?
Case Study: YNPN Boston
Best Practices and Painful Lessons
Mission!
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License 26
Case Study:
YNPN Boston A Real-life Example
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Case Study
YNPN Boston
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Case
Study
About YNPN Boston
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Case
Study
• Local chapter of a national org
• $10,000 annual budget
• 20 volunteer staff people
• All virtual (no physical office)
• 2 month transition plan (no system in place!)
• Training for all staff
• Started with Mail, Calendar, and Docs/Drive
• Added Sites for intranet shortly after launch
Google Control Panel
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Case
Study
Created Custom Groups
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Case
Study
Added Custom Logo
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License 32
Case
Study
Disabled Advertising and
Enabled SSL
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Case
Study
Enabled Mobile Sync
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Case
Study
Google Mail
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License 35
Case
Study
Google Calendar
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Case
Study
Google Docs/Drive
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Case
Study
You can sync these to your local PC or smartphone…sorta.
Google Site - Intranet
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Case
Study
Topics
What is Google Apps for NPOs?
Why Use It and How Do You Get It?
Case Study: YNPN Boston
Best Practices and Painful Lessons
Mission!
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License 39
Best Practices and
Painful Lessons How to make your rollout successful
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Best Practices
Rates of Adoption
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Best Practices
http://en.wikipedia.org/wiki/Diffusion_of_innovations
“Rogers Innovation Curve”
Get everyone on board!
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Best Practices
http://en.wikipedia.org/wiki/Diffusion_of_innovations
“Rogers Innovation Curve”
Identify Champions!
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Best Practices
http://en.wikipedia.org/wiki/Diffusion_of_innovations
“Rogers Innovation Curve”
Training, Training, Training
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Best Practices
Don’t try it all at once!
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Best Practices
http://en.wikipedia.org/wiki/Diffusion_of_innovations
“Rogers Innovation Curve”
http://www.flickr.com/photos/avlxyz/3062676659/
Uh oh…
How do you
measure success?
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Best Practices
Use Google’s Resources!
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Best Practices
• Help: http://support.google.com/a/
• Google Apps Deployment Site: http://deployment.googleapps.com/
• Google Apps Learning Center: http://learn.googleapps.com/
• Google for Nonprofits Blog: http://googlefornonprofits.blogspot.com/
• Google for Nonprofits Discussion Group: https://groups.google.com/forum/?fromgroups#!forum/googlefornonprofits-discuss
Topics
What is Google Apps for NPOs?
Why Use It and How Do You Get It?
Case Study: YNPN Boston
Best Practices and Painful Lessons
Mission!
This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported
License 48
3 Things You Can Do Right Now!
Go to http://www.google.com/nonprofits
Find out your current infrastructure costs
Start thinking strategically about how
technology can support your mission!
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Thank You!
Marc Baizman
My Computer Guy
(617) 329-1868
www.mcgtraining.com
Twitter: @mbaizman
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Find listings for our current season of webinars and register at:
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