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Nonprofit organizations, in an effort to streamline their costs and their efforts, need to think strategically about technology. Not to mention that hard economic times demand that all organizations develop creative and innovative ways of looking at their programming, infrastructure, and fundraising. In this workshop, we'll show you how to save costs on IT by moving your infrastructure to the cloud, specifically talking about Google Apps (Google Email, Calendar, Documents/Drive and Sites), which are available at NO COST to nonprofit organizations through the Google for Nonprofits program at http://www.google.com/nonprofits/.
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Sponsored by: A Service
Of:
Google Apps for Nonprofits: Running Your Nonprofit In The Cloud
Marc Baizman
August 7, 2012
Sponsored by: A Service
Of:
Protecting and Preserving the
Institutional Memories of
Nonprofits Since 1993
www.cjwconsulting.com
(866) 598-0430
Sponsored by: A Service
Of:
www.mission.do
Sponsored by: A Service
Of:
Today’s Speaker
Marc Baizman Consultant
My Computer Guy Nonprofit Technology Consulting
Hosting:
Cheri J Weissman, CJW Consulting & Services, Inc. Assisting with chat questions: Jamie Maloney, Nonprofit Webinars
Nonprofit Webinars Workshop
Google Apps for Nonprofits
This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported
License 5
Marc Baizman
My Computer Guy
www.mcgtraining.com
@mbaizman
8/7/2012
Topics
What is Google Apps for NPOs?
Why Use It and How Do You Get It?
Case Study: YNPN Boston
Best Practices and Painful Lessons
Mission!
This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported
License 6
What is Google Apps
for Nonprofits? Let’s dive in
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License 7
What
Solid Foundation
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License 8
What
Google.com/nonprofits
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License 9
What
Google.com/nonprofits
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License 10
What
Google Grants – $10K free AdWords
YouTube – branded videos with donate
now button
Earth Outreach – advanced mapping
Apps – email, calendar, docs/drive, sites
Google Apps (Core):
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License 11
What
Mail - email @yournonprofit.org (25G)
Calendar - shared calendar
Drive & Docs - collaborative files (5G)
Google Talk – chat/IM service
Contacts – shared contacts
Sites - internal/external websites
Syncs with phones!
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License 12
What
Note: Need to enable sync for your domain first!
Syncs with Outlook!
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License 13
What
Note: Need to enable sync for your domain first!
Where are you now? What
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License 14
What
Topics
What is Google Apps for NPOs?
Why Use It and How Do You Get It?
Case Study: YNPN Boston
Best Practices and Painful Lessons
Mission!
This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported
License 15
Why use it and
How do I get it? Let’s do this!
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License 16
Why and How
NO COST
(if you’re eligible ;)
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License 17
Why
No servers needed
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License 18
Why
Secure
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License 19
Why
Reliable
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License 20
Why
Cloud-based
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License 21
Why
How do you get it?
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License 22
How
1. Create a separate Google account
“[email protected]” and share the
password with a coworker!
2. Apply to the G4NP program at
http://www.google.com/nonprofits
3. Wait for your approval email from Google
4. While you’re waiting, sign up for the “Free” Google
Apps at
www.google.com/enterprise/apps/business/pricing.ht
ml (NOT the trial!)
5. Once approved, enroll in Google Apps for Nonprofits
and wait again…
How long does it take?
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License 23
How
How Will You Know?
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License 24
How
Yes, it says “Education”. That means you’ve been enrolled.
Eligibility Requirements
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License 25
How
• Current US-based 501(c)3 as determined by the IRS: apps.irs.gov/app/eos/
• CANNOT be one of the following:
• Governmental entities and organizations
• Hospitals and health care organizations
• Schools, childcare centers, academic institutions, and universities (philanthropic arms of educational organizations are eligible)
• Help: http://support.google.com/nonprofits/
Topics
What is Google Apps for NPOs?
Why Use It and How Do You Get It?
Case Study: YNPN Boston
Best Practices and Painful Lessons
Mission!
This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported
License 26
Case Study:
YNPN Boston A Real-life Example
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License 27
Case Study
YNPN Boston
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License 28
Case
Study
About YNPN Boston
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License 29
Case
Study
• Local chapter of a national org
• $10,000 annual budget
• 20 volunteer staff people
• All virtual (no physical office)
• 2 month transition plan (no system in place!)
• Training for all staff
• Started with Mail, Calendar, and Docs/Drive
• Added Sites for intranet shortly after launch
Google Control Panel
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License 30
Case
Study
Created Custom Groups
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License 31
Case
Study
Added Custom Logo
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License 32
Case
Study
Disabled Advertising and
Enabled SSL
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License 33
Case
Study
Enabled Mobile Sync
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License 34
Case
Study
Google Mail
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License 35
Case
Study
Google Calendar
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License 36
Case
Study
Google Docs/Drive
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License 37
Case
Study
You can sync these to your local PC or smartphone…sorta.
Google Site - Intranet
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License 38
Case
Study
Topics
What is Google Apps for NPOs?
Why Use It and How Do You Get It?
Case Study: YNPN Boston
Best Practices and Painful Lessons
Mission!
This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported
License 39
Best Practices and
Painful Lessons How to make your rollout successful
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License 40
Best Practices
Rates of Adoption
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License 41
Best Practices
http://en.wikipedia.org/wiki/Diffusion_of_innovations
“Rogers Innovation Curve”
Get everyone on board!
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License 42
Best Practices
http://en.wikipedia.org/wiki/Diffusion_of_innovations
“Rogers Innovation Curve”
Identify Champions!
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License 43
Best Practices
http://en.wikipedia.org/wiki/Diffusion_of_innovations
“Rogers Innovation Curve”
Training, Training, Training
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License 44
Best Practices
Don’t try it all at once!
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License 45
Best Practices
http://en.wikipedia.org/wiki/Diffusion_of_innovations
“Rogers Innovation Curve”
http://www.flickr.com/photos/avlxyz/3062676659/
Uh oh…
How do you
measure success?
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License 46
Best Practices
Use Google’s Resources!
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License 47
Best Practices
• Help: http://support.google.com/a/
• Google Apps Deployment Site: http://deployment.googleapps.com/
• Google Apps Learning Center: http://learn.googleapps.com/
• Google for Nonprofits Blog: http://googlefornonprofits.blogspot.com/
• Google for Nonprofits Discussion Group: https://groups.google.com/forum/?fromgroups#!forum/googlefornonprofits-discuss
Topics
What is Google Apps for NPOs?
Why Use It and How Do You Get It?
Case Study: YNPN Boston
Best Practices and Painful Lessons
Mission!
This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported
License 48
3 Things You Can Do Right Now!
Go to http://www.google.com/nonprofits
Find out your current infrastructure costs
Start thinking strategically about how
technology can support your mission!
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License 49
Thank You!
Marc Baizman
My Computer Guy
(617) 329-1868
www.mcgtraining.com
Twitter: @mbaizman
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License 50
Sponsored by: A Service
Of:
Find listings for our current season of webinars and register at:
NonprofitWebinars.com