Job Analysis
Objectives General Purpose:
Review & Record requirements of a job Determine task, duties, responsibilities in a job Identify skills & competencies required
Gather information regarding Equipment Facilities Materials
Provide job related information Recruitment Selection
Objectives Ascertain relative worth of a job Assign fair remuneration package Facilitate categorisation Fix standards of performance Spot training gaps
Process 1. Organisation & planning for the programme
Decide who is in charge -> make him responsible Prepare time schedule & budget
2. Obtaining current job design information-> obtain info from Job description Job specification Procedure manual System flow chart
Process 3. Conducting needs research
Process 4. Establishing priorities
Identify jobs to be analysed Priority of jobs
5. Collecting job data -> established techniques 6. Redesign jobs-> if necessary 7. Preparing Job Description and job specification
Techniques/ Methods of job analysis1. Job Performance
2. Personal observation
3. Critical Incidents Techniques1. Ask incidents
2. Collect info
3. Classify
4. PAQ (Position Analysis Questionnaire)
widely used and structured
5. Panel of experts-> senior job incumbents with experience
6. Interview
Techniques/ Methods of job analysis7. Diary method
8. Functional Job Analysis
Produces standard job info
Specific- work & worker
BenefitsMatch right people -- right jobs
1. Info obtained -> enables to make proper constitution & arrangements of jobs & positions
2. Info abt demands for a job & attributes req for a job
3. Estimate worth of jobs - appropriate pay system
4. Job standards can be developed -effective appraisal of performance
5. Pinpoints T & D needs
6. Draws attention to hazardous jobs for preventive measures
Job Description
Job Description defined..
Job description is a written statement that defines the duties, relationships and results expected of anyone in the job.
It is an overall view of what is to be done in the job. It is based on objective information furnished by job analysis
Job Description components Job title Job Summary Job locations Duties and responsibilities Machines tools and materials Working conditions Nature of supervision Relation to other jobs
Why ? Serves as basis for
recruitment and selection Interviewing candidates Orienting new employees Evaluation of job performance
Helps management to know how critical a job is and its relationship with other jobs
Helps to resolve employee discontent
Why ? clarifies role of job Job incumbent’s expected accomplishment Forms the ground work for an agreement between the supervisor and
incumbents Formal method of communicating work planning & feedback
Helps an organization to identify areas of weakness of incumbents and focus on T&D
Provide clear and written expectation of performance &skills Job scope and nature->> valuable for recruitment Database of job description-> understand and appreciate contributions
from a job Forms basis for effective job evaluation
Benefits Better understand experience and skills needed for
effectively discharging tasks in a position Helps in Recruitment & selection Clearly state skills required-> select suitable candidates Help to resolve employee discontent More productive org-> emp understand their resp Basis for job evaluation Improves morale Formal method of communicating work planning and
feed back
Job Specification
Job Specification is an analysis of the kind of person it takes to do the job, that is to say, it lists the qualifications.
Written statement of qualifications and abilities required to enable the job to be performed satisafactorily.
Job Specification continued….
Job description typically includes:
Degree of education Desirable amount of previous experience in similar work Specific Skills required Health Considerations
Job Specification continued….PERSON SPECIFICATION
JOB TITLE : Web Production Manager LOCATION : Newport based. Regional Role
Essential
Desirable
Qualification / Education / Training
Design or web/related qualification
Skilled in the use of photo-shop
Good working knowledge of Microsoft Office
Sound knowledge of HTML
Awareness of dynamic languages such as PHP
A management qualification
Communication
Internal External Phone Face to face Email In writ ing
Skills
Team player Good listener Ability to talk to people
of differing technical expertise
Attention to detail Fantastic organisation
skills Ability to work under
pressure and to deadlines
Interpret data Positive outlook Man management skills A great balance of
technical, commercial and people skills
Negotiation skills
Knowledge
Awareness of the latest web technologies including video, podcasting etc.
Newspaper knowledge