Oral Presentations & Posters
BME 100March 8, 2011
Overview
• Upcoming Schedule– Important dates to keep in mind
• Posters (Position Papers & Hands-On)– How to prepare for
• Oral Presentations (Literature Surveys)– How to prepare for
• Review of Upcoming Schedule (again!)
Upcoming Schedule
• March 23 & 25: “in-class” project feedback– Replaces structured tutorial activities– Both Wednesday groups meet at same time– Mandatory attendance if this is your regular time slot; optional (but
recommended) if it is not.
• March 30 & April 1: hand in projects (posters, writeups, etc.)– Due on Wednesday for all Wednesday Tutorial students– Due on Friday for all Friday Tutorial students.
• April 6, 8, 13, 15: in-class presentations– Schedule set in mid-March
• April 5: open house
BME 100 Posters:Considerations for BME Open House
What is a Poster?
• An advertisement– For Science– For Engineering
• Goal– Attract attention– Publicize your work– Get audience to ask
you questions
This sure is interesting!This sure is interesting!
Who is making posters?
• Students with the – Position Papers– Hands-on Projects
Requirements
• Approximately 30” x 40”– Give-or-take 10-20%
• Be handed-in on time– Before the Open-House
• Be mounted on light, stiff, hard backing– Foam-core, plastic, etc.– Can’t be rolled-up
• Follows the “Marking Guide” for Posters– Refer to the webpage
Recommendations
• Clear & concise wording– Don’t just copy your paper onto the poster!
• Use the same headings as in your paper– Introduction, analysis & discussion methods, etc.
• Colour & Visually-appealing • Computer-generated
– Unless you are artistic or good with your hands
• Spell-check!
Marking Guide
Include Chart of your Sources• Indicate to the reader what the breakdown of your sources is (new requirement in 2011)• Bar-chart as shown below• Journal, Conference categories are “peer-reviewed”!• Popular media means newspapers, magazines, etc.
Typical Poster LayoutTitle
Author NameFirst Year Engineering; Faculty of Engineering Architecture and Science (FEAS)
Ryerson University
TitleAuthor Name
First Year Engineering; Faculty of Engineering Architecture and Science (FEAS)Ryerson University
Column 1(read here first)
Column 1(read here first)
Column 2 (read here second)
Column 2 (read here second)
Column 3(read here last)
Column 3(read here last)
Acknowledge-ments &
References
Acknowledge-ments &
References
PicturePicture
GraphGraph
Alternative Poster LayoutTitle
Author NameFirst Year Engineering; Faculty of Engineering Architecture and Science (FEAS)
Ryerson University
TitleAuthor Name
First Year Engineering; Faculty of Engineering Architecture and Science (FEAS)Ryerson University
Column 1(read here first)
Column 1(read here first)
Column 2 (read here second)
Column 2 (read here second)
Column 3(read here last)
Column 3(read here last)
Acknowledgements & ReferencesAcknowledgements & References
PicturePicture
GraphGraph
Alternative Poster LayoutTitle
Author NameFirst Year Engineering; Faculty of Engineering Architecture and Science (FEAS)
Ryerson University
TitleAuthor Name
First Year Engineering; Faculty of Engineering Architecture and Science (FEAS)Ryerson University
Column 1(read here
first)
Column 1(read here
first)Column 2 (read here
second)
Column 2 (read here
second)
Column 3(read here
last)
Column 3(read here
last)
Acknowledge-ments
& References
Acknowledge-ments
& References
PicturePicture
GraphGraph
Example Poster
Electronic Tools For Poster Making
• Professional– InDesign, QuarkXpress, LaTeX
• Good Enough– Corel Draw, OmniGraffle
• Free– Inkscape
• Most Popular– MS PowerPoint (90% or more of us use it!)
Poster Info & Resources• http://www.ee.ryerson.ca/~jasmith/courses/bme100/docs/UZH_pos
ter_guideline.pdf
• On-campus printing: – http://www.ryerson.ca/acs/usersguide/print.html
• Off-campus printing:– http://torontoprint.com/wide.htm– Behind ENG Building
• Tools & Settings– Microsoft PowerPoint– Creative, Artitistic interpretation (pro-looking!)– Export to PDF for the printer– 36” wide printer (36” x 48”)
• 1 - 1.5” margins
Printer Locations• InkPort
– 55 Gould St. (on campus)• Sherwood Digital
– 165 Dalhousie St. (on campus)• TPH
– Atrium on Bay (near campus)• Alicas Copy Centre
– 203A College (Near U of T; 15 min walk from Ryerson)• TLAC Toronto Printing
– 233 College (Near U of T; 15 min walk from Ryerson)• Or anywhere else that is convenient for you!
Time is critical!
• Print shop usually asks for– 2+ days to make the poster– 2+ days to mount on foam
• Therefore– Have it ready in PDF– One week before Open House
Acknowledgements
• Posters by BME100 students from 2009 & 2010
• Photos by Luis Fernandes & James Andrew Smith
Questions?
• Do you have any questions about the posters?
Oral Presentations
• Take place during the lab/tutorial sessions• Small group audience• Multimedia presentation @ the podium• Approximately 10 minutes + question time• Must use electronic presentation software
– Powerpoint, Adobe Acrobat PDF
Tip 1
• Tell a story in logical order– Follow your write-up headers
1. Introduction2. Survey of the Literature3. Conclusions, and 4. References
Introduction
• Indicate your motivation– Why is it interesting to you?– Why is this interesting to others?– Why is this important?
• Get their attention by making it as relevant as possible
• Give an overview of what you are about to cover
Introduction
• Who is your audience?– Their background is important– Tailor your presentation to them– Are they experts in your topic?
• Probably not. Define key words & subjects.DefinitionsHydraulic valve deck: a set of electronically-actuated valves which permit fluid flow to hydraulic motors
DefinitionsHydraulic valve deck: a set of electronically-actuated valves which permit fluid flow to hydraulic motors
Survey of the Literature• What are the main themes of your survey?
– Name two or three explicitly– Can you provide a visual link?
– Colour-coding controversy is good
Theme 1Theme 1
Theme 1bTheme 1b
Theme 1aTheme 1a
Survey of the Literature
• This includes the analysis– How do your different themes tie together?– Did you encounter any “dead-ends”?
• Research is effectively done and concluded• Nothing left to be done• Make sure that you were thorough enough before making this
kind of statement!
– Did you encounter “room for improvement”?• Are there still open-ended questions?• Are there mysteries to be solved?• Are issues unresolved?
Conclusions
• Be brief and clear• Don’t introduce new topics or analysis here• Go over the main points & results
– What are the implications of your research?
• Three to five points (in bullet form) are best• This is the lead-in to your questions
– Further details can be discussed then– Can you set up your conclusion to be asked obvious
questions?
Tip 2: 10 slides for 10 minutes
• One minute per slide• Rule of thumb:
– One minute per slide– Speak for 10 minutes– Have 10 slides
• Extra slides: put at the end and use if you are asked a specific question
Tip 3: Practice!
• Practice in Private– Practice in front of your mirror or dog– Get the timing right
• Practice if front of live people– Get their feedback– They’ll point to logical & presentation flaws– Don’t practice on the bus
• People will think that your crazy!
Tip 4: Minimize Equations
• Not a problem in most BME 100 presentations• Keep them to a minimum • Keep them simple• You can’t explain most equations in less than
a minute– Remember one minute per slide
Tip 5: Face the Audience
• Don’t talk with your back to the audience• Either
– Look at them in the eyes• If you’re not shy
– Or look slightly over their heads• If you’re shy or easily distracted
• Speak at your audience– Don’t mumble– Don’t speak too quickly.– Take – Your – Time
Tip 6: Include a “punchline” with the graphs
• Include a once sentence conclusion with each graph.
Profits over time: Profits are starting to go up again
Tip 7: Contrast
• Make sure that the text “contrasts” with the background– Black text on white background– White text on black background
• Minimize distracting backgrounds
Tip 7: Contrast
• Make sure that the text “contrasts” with the background– Black text on white background– White text on black background
• Minimize distracting backgrounds
Tip 7: Contrast
• Make sure that the text “contrasts” with the background– Black text on white background– White text on black background
• Minimize distracting backgrounds
Backups
• Create two copies of your presentation– One PPT (Powerpoint)– One PDF (Adobe Acrobat)
• Have two physical copies– One on USB stick, one on CD/DVD– Or two different USB sticks, etc.
Marking Guide
Fonts
• Don’t use “serif” fonts– Letters end with “cute dongle
things”– Times New Roman– Easy to read up-close– Hard to read at a distance
• Use “sans-serif” fonts– “without serifs”– Arial, Helvetica, etc.– Harder to read up-close– Easy to read at a distance– This font is “Calibri” (on a Mac)
Times New Roman is a “Serif” fonthttp://www.loiterink.com/i-shot-the-serif/362/
Include Chart of your Sources• Indicate to the audience what the breakdown of your sources is
• (new requirement in 2011)• Bar-chart as shown below• Journal, Conference categories are “peer-reviewed”!• Popular media means newspapers, magazines, etc.
Test ahead of time• Try out your presentation on two
different computers– One Mac & one Windows PC– One school computer, one home
computer– Etc.
• Why?– Images sometimes don’t save properly– Fonts change from computer-to-
computer– Video “CODECs” often aren’t
compatible• Missing “DLLs”
• Use MPG1 or MPEG2 only!• mediacoverter.org or zamzar.com
Error!
videoXYZ.dll not found!
Error!
videoXYZ.dll not found!
Sources & Resources
• Ten Secrets to Giving a Good Scientific Talk– http://www.cgd.ucar.edu/cms/agu/
scientific_talk.html
Upcoming Schedule
• March 23 & 25: “in-class” project feedback– Replaces structured tutorial activities– Both Wednesday groups meet at same time– Mandatory attendance if this is your regular time slot; optional (but
recommended) if it is not.
• March 30 & April 1: hand in projects (posters, writeups, etc.)– Due on Wednesday for all Wednesday Tutorial students– Due on Friday for all Friday Tutorial students.
• April 6, 8, 13, 15: in-class presentations– Schedule set in mid-March
• April 5: open house