Overview of UVA Job Structure
Updated February 11, 2014
• Provide overview of fundamentals and key concepts within the UVA Job Structure.
• Represent the collective understanding of 15 project teams.
Presentation Purpose
Job Family Orientation
1. Job Structure Fundamentals2. Points for Clarification3. Glossary of Titles 4. Examples
Job Family Orientation1. Job Structure Fundamentals2. Points for Clarification3. Glossary of Titles 4. Examples
Job Structure Fundamentals: What is a job title?
• UVa Job Title is a broad title• Focus on type of work, level of responsibility
Provides the flavor of the job
Job Structure Fundamentals: UVa Job Title versus Working Title
• UVa Job Title is broad. Working Title is specific.
UVa Job Title: Finance Director
Working Title: Dean of Finance and Administration
Working Title: Chief Financial Officer, Architecture
Working Title: Senior Finance Director, Facilities
Job Structure Fundamentals: Market Matching
• UVa Job Title is matched with data from the external market to derive a pay range.
UVa Job Title
Market Research
UVA Job Structure Fundamentals: The Vision
At the start, the University had 1800 UVa Job Titles
• Market Ranges updated to 2013• Clear and consistent definitions, more consistency
• Easy to search, easy to understand• Less time to process transactions
At the conclusion, there are about 750 UVa Job Titles
• Duplication, confusion, propensity to reinvent
15 Job Families1) Academic Administration2) Student Services3) Research4) Educational Resources5) Health Services6) Athletics7) Communications8) Development9) Finance10) Human Resources11) Information Technology12) General Administration13) Compliance, Protection, Regulation14) Operations15) Trades and Engineering
UVA Job Structure: The Approach
• 744 UVa Job titles• 57% reduction of titles
in project scope • All summaries loaded
to online tool
UVA Job Structure Fundamentals: The Outcome
http://www.hr.virginia.edu/job
Job Family Orientation1. Project Fundamentals2. Points for Clarification3. Glossary of Titles 4. Examples
Points for Clarification: Staff Type• Includes all UStaff, Classified, A&P Faculty
positions• Each Classified and A&P Faculty position is
associated with a UVa Job Title
Points for Clarification: Title SummariesTitle Summaries broad. Job Descriptions specific.
UVa Job Title: Senior Writer or Editor
Research, develop, and write news stories and press releases about UVA GLOBAL's programs and activities and the University's global initiatives/activities in general to inform internal and external audiences.
Job Description 1
Provide editorial and design services to support mission and goals of the Jefferson institute. Assist in the strategic planning process, supervise staff producing creative work, coordinate with Strategic Communications/Audio-Visual and Interactive Media to produce integrated and effective communication materials.
Job Description 2
Act as the senior writer and project manager for international programs. Serve as the University's communications expert on stories related to international initiatives as outlined in Commission on the Future of the University.
Job Description 3
Points for Clarification: Pay• No pay increases directly associated with
cleanup of titles.• Updated all market ranges.
Job Family Orientation1. Project Fundamentals2. Points for Clarification3. Glossary of Titles 4. Examples
Glossary of Titles: Provide basic definitions
• Create consistency of usage, where possible, i.e. When used in a job family, an Associate title is always the first exempt level.
• Distinctions may be subtle.• Choices must be thoughtful.• Align employee’s typical work and expertise
to title summary.
Assistant• Assistants provide support for more
senior professionals, teams, or units.• Usually do not have final authority or final
responsibility for the work.
Technician• Paraprofessional skilled in a particular
field. • Work is typically practical and routine in
nature, often involving maintenance of data in systems.
Coordinator• Most advanced level of support. • May operate with some degree of
independence and handle some emerging professional responsibilities.
Typical Progression of Non-Exempt
Assistant
Technician
Coordinator
Associate• Entry-level professionals.• Actively share in the responsibilities of a
professional team, but may operate with guidance.
• Primary duties related to the management of the organization or general business operations.
• Primary duties include the exercise of discretion and independent judgment with respect to matters of significance.
Specialist• High-degree of specialty knowledge and
experience in a particular subject.• Typically possess several years in exempt,
professional roles prior to assuming specialist title.
Generalist• Experienced professionals who assume a
range of duties, serving in a hybrid capacity across different disciplines.
• Typically possess several years as exempt professionals prior to assuming Generalist roles.
• Equivalent to Specialists.
Senior• Term that can modify any title.• Denotes greater independence, expertise,
responsibility. • Ability to grow in expertise within a
similar line of work. • Examples: Senior Generalist, Senior
Specialist, Senior Technician, Senior Manager.
Typical Progression of Exempt
Associate
Specialist
Senior Specialist
Generalist
Senior Generalist
Manager• Professionals with authority for small
teams, programs, or organizational initiatives that require managerial oversight.
• Do not need to supervise people, could act as a experts or strategists with significant programmatic responsibility.
Director• Professionals that assume substantial
managerial or administrative responsibilities for programs, teams, or areas.
Assistant and Associate• Terms that modify leadership titles to
create a progression of responsibility. • Example:
– Assistant Director– Associate Director– Director
• Often subtle distinctions based on internal culture and industry standards.
Chief Officer, Vice President, Dean• The head or leader of a major
organization.• The highest person in authority.
Typical Progression of LeadershipManager
Director
Assistant Vice President
Associate Vice President
Vice President
Job Family Orientation1. Project Fundamentals2. Points for Clarification3. Glossary of Titles 4. Examples
Example: SimplificationHR AssistantHuman Resources Assistant A 1HRASST14 $27,404 $39,174 NEHuman Resources Assistant B 1HRASST3 $27,676 $43,494 NEHuman Resources Assistant C 1HRASST9 $28,454 $48,369 EHuman Resources Assistant CN 1HRASST4 $28,454 $48,369 NEHuman Resources Assistant D 1HRASST11 $33,000 $52,800 EHuman Resources Assistant DN 1HRASST12 $33,000 $52,800 NEHuman Resources Assistant 1HRASST $34,221 $59,887 EHuman Resources Assistant 1HRASST61 $30,231 $48,369 NEHuman Resources Assistant 1HRASST1 $25,760 $38,640 NE
Human Resources Assistant
Human Resources Technician
Human Resources Coordinator
Admissions CounselorAdmissions Counselor A 4GMADOFF11A $26,562 $53,125 EAdmissions Counselor AN 1GMADCOU2 $26,562 $53,125 NEAdmissions Counselor B 4GMADOFF22A1 $28,587 $57,175 EAdmissions Counselor C 1GMADCOU3 $33,320 $58,309 EAdmissions Counselor 1GMADCOU1Z $28,823 $50,441 NEAdmissions Counselor 1GMADCOU3Z $33,320 $58,309 EAdmissions Officer A 1GMADOFF1 $30,023 $52,541 EAdmissions Officer AN 1GMADOFF2 $30,023 $52,541 NE
Admissions Counselor
Admissions Officer
Example: ClarificationAcademic SpecialistCurrently 55 employees in Academic Specialist titles, but inconsistent usage. Here is a sample of current titles and working titles, and a possible new subfamily.
UVa Job Title Working TitleAcademic Specialist A-1EDACREAS1 Admissions CounselorAcademic Specialist A-1EDACREAS1 PELL GRANT COORDINATORAcademic Specialist A-1EDACREAS1 Data Entry and Customer Service SpecialistAcademic Specialist A-1EDACREAS1 Assistant Director of Student Activities & RecreationAcademic Specialist B-1EDACREAS4 ADMINISTRATIVE AND OFFICE SPECIALIST IIIAcademic Specialist C-1EDACREAS3 ASSISTANT DIRECTOR OF UPWARD BOUNDAcademic Specialist CN-1EDACREA6S1 ASSOCIATE REGISTRAR, UNDERGRADUATEAcademic Specialist CN-1EDACREA6S1 ENROLLMENT SERVICES SPECIALISTAcademic Specialist D-1EDACREA7S GRADUATE PROGRAM COORDINATORAcademic Specialist DN-1EDACREA8S TRANSFER CREDIT EVALUATORAcademic Specialist DN-1EDACREA8S STUDENT SERVICES COORDINATOR
Possible New SubfamilyAdmissionFinancial AidGeneral AdministrationStudent AffairsGeneral AdministrationStudent AffairsRegistrarRegistrarAcademic ProgramsRegistrarStudent Services Generalist
Example: ExpansionMany new specialty areas, such as:• Sustainability• Education and Outreach• Event Management• Medical Education• Data Analysis• Instructional Technology
Job Family Project Overview of UVA Job Structure