Post Award Grantee Technical Assistance Call:
FY 2012 Supplemental Funding for Quality Improvement
in Health Centers
U.S. Department of Health and Human Services
Health Resources and Services Administration
Bureau of Primary Health Care
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Agenda
• Award Overview
• Notice of Award Terms
• Grantee Responsibilities and Follow Up for Application Compliance
• Reporting Requirements
• Questions and Answers
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Awards
• 810 applications approved
• Award amount: $55,000
• Notices of Award (NoAs) were released at the end of September
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NoA Terms
• 4 terms on all NoAs related to requirements and expectations
• A small subset of grantees also received a budget-related condition
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Term 1
• Grantees are expected to achieve PCMH recognition by September 30, 2013
• Non-compliance could lead to conditions and/or funding restrictions
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Responsibilities Related to Term 1
• Ensure timely completion of approved deliverables and timelines
– June 1, 2013 – You must submit your final PCMH survey or have scheduled your final site visit to meet this deadline
– June 3, 2013 – Interim report due
– September 30, 2013 – Project completed and PCMH recognition obtained
– November 1, 2013 – Final report due
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Responsibilities Related to Term 1
• Ensure that you have submitted all necessary documentation to meet BPHC/HRSA’s 6/1/13 and 9/30/13 deadlines, regardless of the timelines of national or state level PCMH recognition bodies including:
– National Committee for Quality Assurance (NCQA)
– The Joint Commission (TJC)
– Accrediting Association for Ambulatory Health Care (AAAHC)
– Oregon State PCMH
– Minnesota State PCMH
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Term 1 – Follow Up Actions Related to the Notice of Intent
• Confirm that your health center completed the correct NOI for the type of recognition you will be pursuing and specify an appropriate timeline for recognition attainment
• Specific NOIs can be located at the following links:
– HRSA Accreditation Initiative: http://bphc.hrsa.gov/policiesregulations/policies/pdfs/pal20092noi_updated.pdf
– HRSA NCQA PCMHHI Initiative: http://bphc.hrsa.gov/policiesregulations/policies/pdfs/pal201101noi.pdf
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Term 1 – Follow Up Actions Related to the Notice of Intent
• If your NOI was not correct (e.g., wrong format), a revised NOI must be submitted to the appropriate mailbox
– HRSA Accreditation Initiative: [email protected]
– HRSA NCQA PCMHHI Initiative: [email protected]
• Once the NOI is moved forward to the recognizing body, your health center will be contacted by either the HRSA Accreditation Initiative or the NCQA PCMHH Initiative mailbox
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Term 2
• Period of performance will extend into your FY 2013 budget period
• You must request to carry over funds via a Prior Approval Request (after the FFR is submitted)
• Awards must be spent by the end of your FY 2013 budget period
• Expectation is that projects will be completed by September 30, 2013
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Term 3
• Grantees must consult with their Project Officers regarding the permissibility of proposed costs
• Costs should be consistent with the intent of the supplemental funding
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ResponsibilitiesRelated to Term 3
• Your Project Officer will contact you to follow up on necessary issues related to:
– Cervical Cancer Screening Goal;
– Project Narrative and Work Plan, including Timeline; and
– Budget (SF-424A and/or Budget Justification)
• Budget should reflect the proposed activities and should include a description of each cost item
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Term 3 – Follow Up Actions Related to the Budget
• If there are no concerns with your proposed costs, your health center does not have to submit a revised budget
• If your health center received a budget condition, or if your Project Officer identifies concerns with the appropriateness of costs in the budget, your health center must submit a revised SF-424A and/or budget justification reflecting the amount of the award ($55,000)
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Term 3 – Follow Up Actions Related to the Work Plan/Narrative
• Narratives should include:
– Activities related to cervical cancer screening and PCMH
– Explanation of how the screening goal was determined
o Ensure that your proposed goal is attainable within the 12-month project period
– Work plan highlighting key deliverables, responsible personnel, and associated timelines
o Specify key dates for efforts related to improving cervical cancer screening and attaining PCMH recognition
– A sustainability plan for positions funded through the project
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Term 4
• As necessary, by November 16, Project Officers will create a submission for you based upon identified issues
• If a submission is created:
– You must provide updated documents, as applicable:
o Revised project narrative/work plan
o Revised cervical cancer screening goal
o Revised budget (SF-424A and/or budget justification)
– You must respond within 30 days
• If the Project Officer determines that your application has no issues, a submission will not be created for you
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Action Steps for Revisions
• Your Project Officer will review all revised documents
• If additional changes need to be made you will receive a change request from your Project Officer, including:
– Specification of changes required and
– A new due date
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Reporting Requirements
• Interim report – Due June 3, 2013
– Highlight accomplishments towards screening goal
– Proof of submission of the final and/or add-on survey to NCQA or Oregon State for at least 1 site
– Proof of scheduling of the final survey for The Joint Commission, AAAHC, or Minnesota State
• Final report – Due November 1, 2013
– Documentation of outcomes related to screening goal
– Proof of PCMH recognition as of September 30, 2013
Contacts
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Electronic submission issues: Problems accessing EHB account:
BPHC HelplineMonday through Friday, 8:30 a.m. to 5:30 p.m. ET (excluding Federal holidays) at:[email protected]
HRSA Contact CenterMonday through Friday, 9:00 a.m. to 5:30 p.m. ET (excluding Federal holidays) at:[email protected]
Program related questions or concerns: Budget or other fiscal issues:
Health Resources and Services AdministrationBureau of Primary Health CareOffice of Quality and Data [email protected]
Health Resources and Services AdministrationBureau of Primary Health CareOffice of Quality and Data [email protected]
Questions about the HRSA NCQA PCMHH Initiative:
Questions about the HRSA Accreditation Initiative with The Joint Commission or AAAHC:
Health Resources and Services AdministrationBureau of Primary Health CareOffice of Quality and Data Email: [email protected]
Health Resources and Services AdministrationBureau of Primary Health CareOffice of Quality and Data Email: [email protected]
Thank You!
Questions and Answers
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