8/12/2019 Presentation Slides Vision Bmaf2
1/12
Bajtosova Katarina
Ratkelyte Milda
8/12/2019 Presentation Slides Vision Bmaf2
2/12
Presentation Overview Main objectives and deliverables
Main activities based on the case study analysis
Network diagram & Critical Path Finance
Options to shorten the time
Revision of the activities table
Recommendations
8/12/2019 Presentation Slides Vision Bmaf2
3/12
Objectives To perform the H.M.S PINAFORE, which will take place from 13thof
January to 22ndof January 1994.
Give students, faculty and greater community the opportunity to
participate in the high quality theatre production at affordable prices.
Perform the planning and all the activities involved within budget andon time.
To create the most professional looking production within the budget.
To make the opening night as professional as possible in order to makesure that the following performance will run smoothly.
8/12/2019 Presentation Slides Vision Bmaf2
4/12
Deliverables Ticketing ( $14 for adults and $12 for seniors and students )
Performance of H.M.S Pinafore
The program printed copies
Advertising Glossy posters, radio, television
Set designed and built
The place of performance -Talbot theatre ( 360 seats)
8/12/2019 Presentation Slides Vision Bmaf2
5/12
Main Activities with PrecedenceNo. Task Name Duration Start Finish Predecessors
1 Budget approval 1 day Tue 07/09/93 Tue 07/09/932 Hire publicity director 14 days Tue 07/09/93 Mon 20/09/93 1
3 Advertising to hire crew and cast 7 days Tue 21/09/93 Mon 27/09/93 2
4 Hire set designer 14 days Wed 08/09/93 Tue 21/09/93 1
5 Set designed and built 42 days Wed 27/10/93 Fri 07/01/94 4,6
6 Hire production crew 28 days Tue 28/09/93 Tue 26/10/93 3
7 Train production crew 12 days Wed 27/10/93 Sun 07/11/93 4,6
8 Hire place for auditions 7 days Tue 28/09/93 Mon 04/10/93 39 Auditions to hire cast 2 days Fri 08/10/93 Sat 09/10/93 3,8
10 Rehearsals 12 wks Sun 10/10/93 Sun 01/02/94 12,9
11 Hire orchestra 7 days Wed 08/09/93 Tue 14/09/93 1
12 Music 7 days Wed 15/09/93 Tue 21/09/93 11
13 Photograph cast and crew/ collect biographies 35 days Wed 27/10/93 Tue 30/11/93 6,11,9
14 Enter information into computer 1 day Wed 01/12/93 Wed 01/12/93 13
15 Printing 5 days Thu 02/12/93 Thu 06/01/94 14
16 Publicity 28 days Tue 21/09/93 Tue 19/10/93 2
17 Order costumes 7 days Sun 10/10/93 Sun 17/10/93 9
18 Costume parade and alterations 5 days Sat 08/01/94 Wed 12/01/94 5,17
19 Dress rehearsal 1 day Thu 13/01/94 Thu 13/01/94 18
20 Performances start 1 day Thu 13/01/94 Thu 13/01/94 19,15,7,10,16
Activities on the critical path
8/12/2019 Presentation Slides Vision Bmaf2
6/12
Network Diagram & Critical Path
See the MS Project for more information
8/12/2019 Presentation Slides Vision Bmaf2
7/12
Finance Overview
Total funds available $28,000
Fixed Expenses $14,000
Printing $3,500
Advertising Space $40
Costumes $6,500
Builder $3,360
Total Expenses $27,400
Funds left $600
8/12/2019 Presentation Slides Vision Bmaf2
8/12
Options for Francis to shorten timeActivity Extra Cost Time reduced Comments
One additional
Rehearsal/week$0 3 weeks and 1 day
They need to be careful mainly
because they are dealing with
volunteers.
Cut down on
number of
rehearsals
$0 3 weeks and 1 day
Due to the less rehearsals they might
not look as professional as they wantto and the overall performance may
be affected.
Printing $ 750 3 daysThey do not have enough funds to
proceed with this option.
Costume Extra $100/day 5 days
In terms of finance, they could affordit but it would not make much
difference in terms of timing as the
main problem in the plan is
rehearsals.
Additional builder $ 80/day 1 week
Financially, they will not be able to
afford additional builder.
8/12/2019 Presentation Slides Vision Bmaf2
9/12
Revision of the precedence table
and network diagram Auditions and hiring the cast
Orchestra rehearsals
Cast rehearsals
Timing issues
Activity 3 (Advertising to hire crew and cast) & 8 (Hireplace for audition)
8/12/2019 Presentation Slides Vision Bmaf2
10/12
No. Task Name Duration Start Finish Predecessors
1 Budget approval 1 day Tue 07/09/93 Tue 07/09/93
2 Hire publicity director 14 days Tue 07/09/93 Mon 20/09/93 1
3 Advertising to hire crew and cast 7 days Tue 21/09/93 Mon 27/09/93 2
4 Hire set designer 14 days Wed 08/09/93 Tue 21/09/93 15 Set designed and built 42 days Wed 27/10/93 Fri 07/01/94 4,6
6 Hire production crew 28 days Tue 28/09/93 Tue 26/10/93 3
7 Train production crew 12 days Wed 27/10/93 Sun 07/11/93 4,6
8 Hire place for auditions 7 days Tue 21/09/93 Mon 27/09/93 2
9 Auditions to hire cast 2 days Fri 01/10/93 Sat 02/10/93 3,8
10 Rehearsals 12 wks Sun 03/10/93 Sun 11/01/94 12,911 Hire orchestra 7 days Wed 08/09/93 Tue 14/09/93 1
12 Music 7 days Wed 15/09/93 Tue 21/09/93 11
13 Photograph cast and crew/ collect biographies 35 days Wed 27/10/93 Tue 30/11/93 6,11,9
14 Enter information into computer 1 day Wed 01/12/93 Wed 01/12/93 13
15 Printing 5 days Thu 02/12/93 Thu 06/01/94 14
16 Publicity 28 days Tue 21/09/93 Tue 19/10/93 2
17 Order costumes 7 days Sun 10/10/93 Sun 17/10/93 9
18 Costume parade and alterations 5 days Sat 08/01/94 Wed 12/01/94 5,17
19 Dress rehearsal 1 day Thu 13/01/94 Thu 13/01/94 18
20 Performances start 1 day Thu 13/01/94 Thu 13/01/94 19,15,7,10,16
Activities on the critical path
Recommendations to Francis
Reduce the number of planned rehearsals.
Increase the number of rehearsals per week.
Add one more hour to the duration of each rehearsal.
Activity 3 (Advertising to hire crew and cast) & 8 (Hireplace for audition) starting at the same time.
8/12/2019 Presentation Slides Vision Bmaf2
11/12
Recommendations to Francis for
next year Earlier start of the project.
Use some human resources from previous projects.
No formal project plans have been set.
Contracts with the suppliers could be considered inorder to save some money.
8/12/2019 Presentation Slides Vision Bmaf2
12/12
Thank you for your attention