SAP Ariba Sourcing
Management for Suppliers
With Introduction
Access Gate
April, 2020
2 W. R. Grace & Co. | ConfidentialApril 2020
Sample RFx Email to Supplier
The Sourcing event is now Live
The event is set up and available to the invited suppliers.
Each invited participant receives an email invitation to the event.
Sample email sent to invited suppliers.
!
Click on the link
to the SAP Ariba
Supplier login
where Supplier
can respond to
the email to be
considered for
the award.
1
!
3 W. R. Grace & Co. | ConfidentialApril 2020
Sample Supplier View of RFx
The Supplier View – Ariba Proposals Dashboard
Supplier must select the view for Ariba Proposals and Questionnaires. Then the RFP can be
selected under EVENTS.
2
3
Open and Pending Events are shown.3
Drop down menu to toggle between Ariba dashboards2
4 W. R. Grace & Co. | ConfidentialApril 2020
The Supplier View - Review Event Details
After selecting the event (RFP), the Checklist must be completed. 1. Review Event Details. 2.
Review and Accept Prerequisites. 3. Submit Response. Begin first by clicking on the Review
Prerequisites tab.
4
Click Review Prerequisites to view any required prerequisites. 4
Sample Supplier View of RFx
5 W. R. Grace & Co. | ConfidentialApril 2020
Sample Supplier View of RFx
The Supplier View - Review Prerequisites
Only Section 1.0 of the RFP can be viewed at this time. Review the INTRODUCTION and the
requirements that must be met by the Supplier before access to the entire RFP is approved.
Read the INTRODUCTION in its entirety.5
5
6 W. R. Grace & Co. | ConfidentialApril 2020
Sample Supplier View of RFx
The Supplier View - Review Prerequisites
Click on the dropdown next to REFERENCES for a list of documents. All three (3) documents
must be downloaded, signed, and saved on the Supplier’s device.
List of required documents to be executed and sent back to Grace.6
6
7 W. R. Grace & Co. | ConfidentialApril 2020
Sample Supplier View of RFx
The Supplier View - Review Prerequisites
Next, the Supplier must accept the terms of this agreement. Click on “View Bidder’s
Agreement” for the Ariba terms if needed for review. Then click on OK.
The Supplier will not be able to move forward in the sourcing event if
the “I do not accept“ is selected.
7
7
8
8 W. R. Grace & Co. | ConfidentialApril 2020
Sample Supplier View of RFx
The Supplier View - Review Prerequisites
Once accepted, there will be an error message that appears at the top of the page. That is
due to the fact the Supplier’s three (3) signed documents still need to be uploaded. Located to
the right of the Introduction section is now a “radio button” to attach your documents.
All three signed documents are required. 8
8
Prerequisites still have to be met to move forward.
!
!
9 W. R. Grace & Co. | ConfidentialApril 2020
Sample Supplier View of RFx
The Supplier View – Submit Response
After attachment, the Supplier can view the documents. Click on OK to Submit Response.
Grace will review the submitted documents. Upon approval, the entire RFP will open for viewing by the Supplier.
Grace may also reject or request more information, in which Supplier will be notified by email.
9
9
10
10 W. R. Grace & Co. | ConfidentialApril 2020
Sample Supplier View of RFx
The Supplier View - Submit Response
The following “icons” will now appear next to the References list in the INTRODUCTION
section.
Yield Sign – Pending status until Grace approves document submittal.
Open Door – Access Gate Restricts Participants from viewing the event information until cleared. If
submitted documents are correct, Grace will release entire RFP upon approval.
!
!
!
!
11 W. R. Grace & Co. | ConfidentialApril 2020
Sample Supplier View of RFx
The Supplier View - Submit Response
If Supplier tries to Accept Terms again on the RFP before Grace releases the entire RFP for
viewing, an error message will occur.
Until Grace approves the submitted documents, only the RFP INTRODUCTION can be viewed.
!
!
12 W. R. Grace & Co. | ConfidentialApril 2020
Sample Supplier View of RFx
The Supplier View - Select Lots
Once Grace approves the required documents, the Supplier will receive an Ariba email to
access the RFP once again. As the Prerequisites have been met, the entire RFP is now
viewable. A new tab for Select Lots is shown.
11
Click on Select Lots11
13 W. R. Grace & Co. | ConfidentialApril 2020
Sample Supplier View of RFx
The Supplier View - Select Lots
The Lots available for bidding are listed, and Supplier can select one or more Lots to bid on.
Supplier must select Lots first and then all lines will fully open to be able to respond and
attach proposals as required.
12
Click the check box next to the
available Lot to submit a bid.
12
13
Click Submit Selected Lots. 13
14 W. R. Grace & Co. | ConfidentialApril 2020
Sample Supplier View of RFx
The Supplier View – Select Lots
Review all sections and line items. Content in sections may contain a question requiring a
Yes/No answer. Other content may require a more detailed response. One section will
contain reference documents to download to utilize in the Supplier’s proposal that is required
to be attached to this same line. The last line item requires the Supplier to enter their lump
sum price bid.
14
Review entire Lots that are open.14
17
To download any reference
documents for the event.
!Indicates the time to
complete the proposal.
!
15
16
Upload Supplier Proposal and other documents.15
Enter lump sum pricing.16
Submit entire response.17
15 W. R. Grace & Co. | ConfidentialApril 2020
Sample Supplier View of RFx
The Supplier View – Select Lots
Example of view with attachment loaded and pricing entered by Supplier.
Supplier proposal attachment and pricing are required.
18
19
18
19
16 W. R. Grace & Co. | ConfidentialApril 2020
Sample Supplier View of RFx
Click OK to confirm and submit.20
20
The Supplier View - Submit Response
Once Supplier has completed the RFP requirements, Click on OK to Submit Response. Once
the response has been submitted, a confirmation prompt will display to confirm the intent to
submit the agreement selected in the previous step.
17 W. R. Grace & Co. | ConfidentialApril 2020
Sample Supplier View of RFx
The Supplier View
After the bid has been submitted, SAP Ariba displays the message ‘Your response had been
submitted successfully. Thank you for participating in this event.’ The Supplier can revise the
response if needed until the time remaining expires.
Notification message indicating a successful submission. 21
21