SAP Satisfactory Academic Progress

Victor Valley College Financial Aid Office

2016-2017

Attention

There will be an quiz at the end of this presentation; it must be passed 100% in order to receive the link to the Appeal Form.

Warning Status (NEW!)• Beginning Fall 2016 Satisfactory Academic Progress

(SAP) will be ran after every enrollment period.• Students who fail SAP will be placed on a Warning Status

for one enrollment period.• Students that do not meet the SAP standards by the end of

the term will be disqualified from financial aid.

Satisfactory Academic Policy • Federal regulations require that all Financial Aid recipients meet

satisfactory academic progress and remain in good academic standing. Code of Federal Regulations - §668.34 Satisfactory academic progress

• Satisfactory Academic Progress (SAP) is reviewed for every student, after each enrollment period.

• All students will be assessed on criteria including minimum GPA, completion ratio, completion of a degree/certificate and units attempted.

• These standards apply to all VVC Financial Aid recipients. Link to Policy

Satisfactory Academic Progress

• If you fail to meet these SAP requirements, you will be dismissed or suspended from receiving further financial aid including: Pell Grant, Supplemental Educational Opportunity Grant (FSEOG), Cal Grants, Chafee Grant, Fulltime Student Success Grant (FTSS) & Federal Work Study.

• New Bog Fee Waiver Regulations may affect eligibility based on Academic and Progress Standards. Please see www.vvc.edu/keepthebogg for more information.

StandardsQualitative Standard

All students at VVC must maintain a Cumulative Grade Point Average (GPA) of 2.0 or higher.

(No rounding of G.P.A.)

Includes all grades and units attempted at Victor Valley College and may include units from other colleges. All grades are part of

your academic history record.

StandardsQuantitative Standard

All students must have completed at least 67% of the cumulative units attempted in an eligible program.

Example:

36 units Completed divided by 60 units Attemptedgives you 60% completion ratio

“with this scenario STUDENT IS NOT MEETING SAP

and would need to appeal”

STANDARDSEducational Objective• Students must also complete their educational objective

(degree, transfer , or certificate) by the time they have attempted 90 units (from all schools attended).

Published Length of the Program• A student can receive financial aid for a maximum of

150% of the published length of an eligible program.

Example:• For an Associates of Liberal Arts degree -- 90 attempted units is

the maximum for which a student can receive financial assistance (60 units X 150% = 90 units).

STANDARDS

Ineligibility

• A student is ineligible when it becomes mathematically impossible for them to complete their program within the 150% timeframe.

Major Change

• Students are allowed one change of major. The major needs to match the student education plan and the major listed in WebAdvisor.

New Major

• Students who change their major must only enroll in classes needed to complete that new major. Any deviation will result in Suspension/Denial of any further financial aid.

Financial Aid Dismissal

If you have not met the required GPA (2.0), Completion Ratio (67%), or have graduated, exceeded 90 units, and/or completed your program, you are on financial aid dismissal.

Dismissal

By following the guidelines on the following slides you may appeal this decision, but only if there is an extenuating circumstance.

Extenuating Circumstance

SAP APPEALExtenuating Circumstances

A student may complete an appeal form if he or she has an extenuating circumstance, such as:

The death of a close relative of the

student

An injury or illness of the student

Other special circumstances that the student had no

control over

Documents must be provided to substantiate your extenuating circumstance.

SAP APPEAL

Maximum Time Standard• A student may also appeal the maximum time standard if they have

attempted over 90 units, or if they have a higher unit required major such as; Nursing and Respiratory Therapy Programs.

Basic Skills Classes• Basic skills classes that are non-degree applicable are not counted, up to

30 units and all ESL classes.

• A student who does not have an extenuating circumstance must:

• Wait until he, or she is meeting Satisfactory Academic Progress.Example: Student has a 1.5 GPA and was dismissed. However,

student completes 2 successful semesters (totaling 12 units or more), and has a 2.0 GPA. Student may now appeal for reinstatement.

A successful semester is one where there are no D’s, W’s, FW’s ,or F’s.

SAP APPEAL

SAP APPEAL

If your appeal is denied in Fall 2016, you are ineligible to appeal again until the new academic year (Fall 2017).

Only one appeal per academic year may be submitted by student.

Please complete all the general information on the upper portion of the form. The form must be typed. If the form is incomplete, it will be delayed. Make sure to follow the format listed on the next several slides.

The Appeal Form can be found at:The end of the quiz.

THE APPEAL FORM

Example FormatI am appealing my academic dismissal because of a low GPA for the following

reason:I was in a car accident during the final exam period and was hospitalized in the fall semester; this caused me to fail my finals and my GPA to go below

2.0. Attached is the medical documentation.

I have made a complete recovery, and I am ready to attend school again.

APPEAL REQUESTU

nsat

isfa

ctor

y A

cade

mic

Pro

gres

s • Briefly explain the reason for UNSATISFACTORY ACADEMIC PROGRESS in an attached written statement.

Supp

ortin

g D

ocum

ents • Attach supporting

documents such as medical forms, statements etc.

• There must be supporting documents attached.

• If there is no supporting documentation, your appeal will be denied. E

duca

tiona

l Pla

n an

d Tr

ansc

ript

s • A copy of your current educational plan must be on file, and all transcripts from all schools must be on file at the Admissions and Records Office.

• If they are not, your appeal will be denied.

CHECKING FINANCIAL AID STATUS

Questions Many financial aid questions may also be answered by clicking on “Ask the Ram

Questions” or by clicking on “Financial Aid TV.”

Checking StatusPlease check your financial aid status on WebAdvisor. SAP appeal approved,

or denied status will be listed under “My Documents”.

REMEMBER

Failure to turn in all the required documentation will result in a denied appeal.

Include all the following in your appeal package:

Documentation to substantiate your extenuating circumstance.

VVC TranscriptsTranscripts from all other schools attended must be

on file.

Typed Appeal Form

Student Educational Plan

Subm

issi

on o

f App

eal F

orm

Please remember that the submission of the typed Appeals Form does not mean that your appeal will be granted. If it is granted, you will be placed on probation and progress will be monitored each semester for adherence to your educational plan and SAP standards.

In addition, you may not receive any D’s, W’s, NP’s, FW’s or F’s, or your financial aid will cease immediately.

Furt

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Que

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If you have any further questions concerning the appeals process, check the VVC Financial Aid office website at:

http://www.vvc.edu/offices/financial-aid/sap.shtml