School Management System ZIBMA EDUCATION PVT LTD
2013
1st March 2013
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INDEX
SR NO PERTICULERS PAGE NO
1 STUDENT MANAGEMENT 3
1.1 ADD Students 4
1.2 Import Students 8
1.3 View Students and Edit Student 10
1.4 Standard Manager 12
2 EXAM MANAGEMENT 15
2.1 Mange Exam (Add, Update and Delete Exam) 16
2.2 View Exams 20
2.3 Manage Exam Template (Paper Style) 22
2.4 Auto Generate Questions 23
2.5 Word Import (Question Import From Word File) 24
2.6 Question Serializing & Print Question Sets 28
2.6.1 Question Serialize 29
2.6.2 Print Question Sets or Answer Sets 30
2.7 Scan Exam Sheet 31
2.7.1 Scan Master Sheet 32
2.7.2 Scan Student Answer Sheet 34
3 RESULT MANAGEMENT 35
3.1 Student Wise Result 36
3.2 Subject Wise Result 37
3.3 Assessment Wise Result 38
3.4 Attendance Report 39
4 SETTINGS 40
School Management System 2013
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Student Management
Click on Student Management menu to mange students.
When you click on Student Management menu others options are available
View Students for View and Edit Students.
Add Students for add new students.
Import Students for import students from MS Excel file (Only from 2003 version file) .
Standard Manager for manage standard of students.
Branch Manager for managing branch like Gujarati Medium, English Medium.
Student Subject for maintain and view which optional subject allow to which students.
Other Detail for maintain and view students detail.
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Add Students
When you click on Add Student menu one form opened which is shown below.
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Student Management >> Add Student >>
Fill all information of student and click button to store information.
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Import Students
When you click on Import Student menu one form opened which is shown below.
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Student Management >> Import Student >>
To import student detail from MS Excel file first locate Excel file using button and enter file lo-
cation path. Then click on button to import information. Please note that Excel file must be in 2003
version format the other formats are not allowed and Excel file sheet name must be “Students” only other names are
not allowed.
Button shows example of excel file how it looks like.
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View and Edit Students
When you click on View Student menu one form opened which is shown below.
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Student Management >> View Student >>
When this form is opened then clicks on View Students button to fill student’s
information. After click on this button form will fill by student information shown in below.
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Student Management >> View Student >>
By click on new student is added.
By click on student information export to MS Excel file.
By click on student names are format to regular case. This is not converting to original form
again.
The other facilities are for searching students details.
To Edit Student information double clicks on grid row and then control transfer to other form explain below.
To Edit Student information double
clicks on grid row and then control
transfer to other form explain below.
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This from contain all old information of clicked student from grid. Edit information which h you want and click on
button to save edited information of student.
To delete that particular student click on button this is make student to deactive. This is
not further activating again.
To reset all information click on button.
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Standard Manager
When you click on Standard Manager Menu one form opened which is shown below.
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Student Management >> Standard Manager >>
To add new standard or division click on button one new form will opened shown in below.
Here one option present for selecting branch name for searching standard information.
Double clicks on grid row for add and maintain standard, division, semester, subject and optional subject infor-
mation for particular each standard. For this one form displayed shown in below.
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Student Management >> Standard Manager >> Add Standard >>
Here you can show, add, edit and delete all information of standard, division, semester and subject also.
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Exam Management
From here you can add and maintain OMR and Regular exams, manage exam templates, Merge Exams Results,
add and maintain exams groups, generate and print barcode and view and print all result reports branch and student
wise. All above shown menu task explain further one by one.
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Manage Exams
From here view and manage OMR exam. The following form are describe how maintain exams.
From here view and manage Regular exam. The following form are describe how maintain exams.
From here view and manage Exam groups.
Form here you can merge exams, Manage exam
style (templates), print barcode and view and
print all types of results and exams reports
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Exam Management >> View OMR Exam >> Double Click on Grid
In this form first choose exam group then choose branch then standard then if semester system then select
semester then choose subject of exam then enter question set then enter name of exam, pick exam date, enter if any
note and then after click on button to save exam.
Button for delete particular exam and Button for reset all information of exam.
Copying particular exam by clicking on button.
To manage questions and answers for exams click on button. When you click on this button the below
form will be displayed. This is explaining further.
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Exam Management >> View OMR Exam >> Double Click on Grid >> Questions
In shown form the first frame indicate information about exam like ExamId, ExamName, Compulsory Questions
and added questions.
Here button used for automatic generate question from Question Bank. If you have question
bank permission then and then only generate questions.
By clicking button you can change, create and edit format of exam mean paper style of exam.
If you want to add question group or new question or new section into exam paper click on
button.
It is an editable portion. If you want perform edi-
tion in section double click on particular portion
to edit.
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If you want to add question manually from question bank or enter your question click on
button. Here you can add question from Question Bank and add your own question also.
If you want to create jumble sets of exam paper click on button. It is set interchanging ques-
tions in every set.
If there is any problem and you want to delete question from section click on button.
To make correction into section arrangement click on button. Here you can interchange
position of section by dragging.
There is one option available for import question from word file. To import questions from word file click on
button. After click on button choose file location from you want to import questions. Remember it is
refer only fix format file which is given to you with software. which is explain further.
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View Exam
To view all exam click on above shown menu this is shown below form.
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Exam Management >> View All Exam >>
In this form first select branch from branch selection then select standard and then enter exam name for search-
ing particular exam from grid. All exam displayed by button and radio buttons are classified exam
into particular choice.
Button used for add new OMR exam.
Button used for add new Regular exam.
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Manage Exam Template
Exam Management >> Manage Exam Template >>
Here you can manage exam template or exam paper style. You can add, update and delete from here. You can
manage question groups from here.
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Auto Generate Questions
Exam Management >> View OMR Exam >> Double Click on Grid >> Questions >> Auto
Generate >>
Select Chapters from
here which you want
to include into exam.
Select Topics from here
which you want to include
into exam.
Indicate how many marks ques-
tions are include into exam from
this Topic or Chapter.
Question from the selected pre-
vious exam will not include into
current exam.
From here you can set
difficulty level of exam.
From here you
can set ques-
tion type in-
clude into ex-
am.
Here you can set Questions marks
weightage into particular question
group.
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Word Import (Questions Import from Word File)
Exam Management >> View OMR Exam >> Double Click on Grid >> Questions >>
Word Import >>
From here select file path which contain questions. Remember that It support fix format file only which is shown
below.
Note that importing process takes little longer time respectively to how many questions so do not
use mouse or keyboard while importing process is running.
When you click on this
button, the shown di-
alog for browse file will
be open.
Select here *.doc for 2003
format word file and
*.docx for 2007 format
word file.
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In this file put answer and browse this file only. In this file no any font restriction but structure need unique only.
When import is complete the below form is shown.
Enter question
here.
Enter multiple
choice answers. Put Hint about ques-
tion. Not compalsary.
Bold the correct
answer only.
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When you double click on question row the below form will be displayed.
To edit question double
click on this particular
question.
Click here to delete
all questions from
below list.
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Exam Management >> View OMR Exam >> Double Click on Grid >> Questions >>
Double click on question >>
Perform edition here and then click on save button.
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Question Serializing & Print Question Sets
Exam Management >> View Exam >> Double Click on Grid >>
Question serializing mean creating jumble set of question papers. This facility used by performing following
process and instruction. Here you can alternate multiple answers of particular questions also. Question serializing avail-
able only in OMR Exams.
To create jumble sets first enter
here how many number of jumble
sets you want to create.
Click here to serialize ques-
tions into jumble sets.
When you click here one
form will be displayed
which is describe below.
Click here to print question
papers (Jumble sets).
Click here to print Jumble sets
with answer for guiding pur-
pose. Just like paper solution.
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Question Serialize
Exam Management >> View OMR Exam >> Double Click on Grid >> Serialize >>
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Print Question Sets or Answer Sets
For Question Sets:
Exam Management >> View Exam >> Double Click on Grid >> Print Question Sets >>
For Answer Sets:
Exam Management >> View Exam >> Double Click on Grid >> Print Answer Sets >>
Its create word file as your convenience by choosing above particular options.
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Scan Exam Sheets
Exam Management >> View OMR Exam >> Double Click on Grid
Click on this button to scan
student answer sheet.
Click on this button to scan
student answer sheet.
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Scan Master Sheet
Exam Management >> View OMR Exam >> Double Click on Grid >> Scan Master Sheet
First put master sheet into
scanner then press this button
to scan it.
If master sheets are available
as file and you want to use this
master sheet file then click on
this button to locate it. After
clicking this button select file
from its location.
You want to create master
answer sheet manually click
on this button. When click this
button the below form will
displayed.
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Exam Management >> View OMR Exam >> Double Click on Grid >> Scan Master Sheet
>> Add Manually
Select correct answer of
question from here.
Enter marks value
when answer is correct.
Enter marks value when
answer is incorrect.
Enter marks value when
students select multiple an-
swer of particular question.
Select answer mode from
here.
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Scan Students Answer Sheet
Exam Management >>View OMR Exam >> Double Click on Grid >> Scan Student Sheet
First put answer sheet into
scanner then press this button
to scan it.
If answer sheets are available
as files and you want to use
this answer sheet file then
click on this button to locate it.
After clicking this button select
files from its location.
Compare answer sheet with
master sheet. This button En-
able after scan process.
Give information about result
of particular student.
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Result Management
From Result Management menu you can view and print result as student wise, subject wise, assessment wise, all
indicator reports, month attendance report, toppers report and progress report.
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Student Wise Result
Result Management >> Student Wise Result
First select branch from branch selection option then select standard then select division. After that select result
format from result template selecting option and then press button to print report.
Button produce optional subject result of particular student and button produce
main subject result.
To export all result click on button.
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Subject Wise Result
Result Management >> Subject Wise Result
Using above form you can view and generate subject wise result of student. You can export and import Excel
files from here.
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Assessment Wise Result
Result Management >> Assessment Wise Result >>
Using above form you can view and generate assessment wise result of student. You can export and import Ex-
cel files from here for all assessment and also for particular assessment.
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Attendance Report
Result Management >> Month Attendance >>
From here you can generate monthly attendance report. And also export and import from Excel file.
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Settings
Here you can set question paper header, manage grading system, SMS settings, Scanner Settings, manage User
and change password.