Transcript
Page 1: SharePoint Managed Services Guide: How to Make SharePoint Work for You

SharePoint Managed Services:How to Make SharePoint Work for You

Page 2: SharePoint Managed Services Guide: How to Make SharePoint Work for You

22apparatus.net | simplify IT ®

SharePoint Managed Services:How to Make SharePoint Work for You apparatus.net | simplify IT ®

Introduction Imagine all of your important company announcements are being stored in a single MPDBUJPO �SFEVDJOH�UIF�BNPVOU�PG�NBJM�nPXJOH�JOUP�ZPVS�JOCPY��1SPDFTTFT�BSF�DPNQMFUFMZ�automated generating free time that you can dedicate to more important tasks such as GVMmMMJOH�UIF�TUSBUFHJD�WJTJPO�PG�ZPVS�PSHBOJ[BUJPO��$PMMBCPSBUJPO�BNPOH�FNQMPZFFT�IBT�JODSFBTFE�ESBNBUJDBMMZ�BT�FWFSZPOF�IBT�BDDFTT�UP�DPNNVOJDBUF�XJUIJO�BOE�PVUTJEF�PG�UIF�PSHBOJ[BUJPO�BU�BOZ�UJNF��:PV�FBTJMZ�LFFQ�VQ�UP�EBUF�XJUI�FWFSZ�EFQBSUNFOU�PO�B�SFHVMBS�CBTJT�UISPVHI�ZPVS�DPNQBOZ�TPDJBM�OFUXPSL��

This can be your new reality.

6UJMJ[JOH�4IBSF1PJOU�UP�JUT�GVMM�QPUFOUJBM�XJMM�FOBCMF�UIJT�XPSME�BOE�NPSF�UP�CFDPNF�B�SFBMJUZ �JU�T�TJNQMZ�B�NBUUFS�PG�DPOOFDUJOH�BMM�UIF�SJHIU�EPUT��

2

Page 3: SharePoint Managed Services Guide: How to Make SharePoint Work for You

22apparatus.net | simplify IT ®

SharePoint Managed Services:How to Make SharePoint Work for You

Contents

apparatus.net | simplify IT ®

What’s Inside

Section 1: Managing SharePoint: )PX�UP�EFUFSNJOF�JG�UIJT�QMBUGPSN�JT�SJHIU�GPS�ZPV�

Section 2: Evaluating SharePoint: *T�4IBSF1PJOU�NBLJOH�ZPVS�XPSL�MJGF�FBTJFS�PS�IBSEFS

Section 3: SharePoint Toolbox: 8IBU�UPPMT�TIPVME�ZPV�CF�VTJOH�UP�GPTUFS�DPMMBCPSBUJPO

Let’s get started!

3

Page 4: SharePoint Managed Services Guide: How to Make SharePoint Work for You

SharePoint Managed Services:How to Make SharePoint Work for You

:PV�IBWF�.JDSPTPGU�4IBSF1PJOU �OPX�XIBU �%P�ZPV�GFFM�ZPV�BSF�VTJOH�JU�UP�JUT��GVMM�QPUFOUJBM �1FSIBQT�ZPVS�*5�UFBN�IBT�JNQMFNFOUFE�UIF�BQQMJDBUJPO �CVU�mOET�JU�FYUSFNFMZ�DVNCFSTPNF�BOE�UJNF�DPOTVNJOH�UP�NBJOUBJO�JO�IPVTF��.BZCF�ZPV�SF�BU�B�DSPTTSPBET��&JUIFS�ZPV�JOWFTU�JO�FOIBODJOH�ZPVS�UFBN�T�4IBSF1PJOU�QSPmDJFODZ�MFWFM�PS�ZPV�MPPL�JOUP�VUJMJ[JOH�B�4IBSF1PJOU�.BOBHFE�4FSWJDFT�1SPWJEFS���

Consider the following when determining whether to engage with a managed services provider:

/HW·V�GR�VRPH�VHOI�DQDO\VLV:PV�LOPX�IPX�ZPVS�CVTJOFTT�PQFSBUFT��8JUIJO�ZPVS�PSHBOJ[BUJPO �EP�ZPV�UFOE�UP�LFFQ�FWFSZ�FMFNFOU�PG�ZPVS�*5�FOWJSPONFOU�JO�IPVTF �PS�EP�ZPV�TFF�UIF�WBMVF�JO�VUJMJ[JOH�BO�FYUFSOBM�SFTPVSDF �5BLF�UIF�UJNF�UP�EFDJEF�IPX�ZPV�FOWJTJPO�UIF�GVUVSF�PG�ZPVS�PSHBOJ[BUJPO�CFGPSF�TIPQQJOH�BSPVOE�GPS�B�NBOBHFE�TFSWJDFT�QSPWJEFS��:PVS�DPNQBOZ�NVTU�CF�SFBEZ�UP�BEPQU�UIF�DIBOHFT�UIF�FYQFSUT�TVHHFTU�UP�FOTVSF�B�QPTJUJWF�USBOTJUJPO�PDDVST�JOUP�NBOBHFE�TFSWJDFT��

"�CJH�GBDUPS�JO�EFUFSNJOJOH�XIFUIFS�PS�OPU�UP�XPSL�XJUI�B�NBOBHFE�TFSWJDFT�QSPWJEFS�JT�UIF�TJ[F�PG�ZPVS�PSHBOJ[BUJPO��*G�ZPV�IBWF�KVTU�B�IBOEGVM�PG�FOE�VTFST�VTJOH�UIF�QMBUGPSN �UIFO�DIBODFT�BSF�VTJOH�B�NBOBHFE�TFSWJDFT�QSPWJEFS�XJMM�OPU�CF�XPSUI�UIF�JOWFTUNFOU��*O�UIBU�TBNF�SFHBSE �XJUI�UFOT�PG�UIPVTBOET�PG�VTFST �JU�JT�QSPCBCMZ�CFTU�UP�JOWFTU�JO�ZPVS�JOUFSOBM�UFBN�XIP�CFUUFS�VOEFSTUBOET�UIF�JOUFSOBM�TUSVDUVSF�BOE�DVMUVSBM�EZOBNJDT�PG�ZPVS�PSHBOJ[BUJPO��5ZQJDBMMZ �UIF�TXFFU�TQPU�MJFT�CFUXFFO����T�BOE�����T�PG�VTFST�

SECTION 1: Managing SharePoint: How to determine if this platform is right for you.

apparatus.net | simplify IT ®

4

Page 5: SharePoint Managed Services Guide: How to Make SharePoint Work for You

apparatus.net | simplify IT ®

2SharePoint Managed Services:How to Make SharePoint Work for You

'JSTU�UIJOHT�mSTU �UBLF�TPNF�UJNF�BOE�TFF�JG�ZPV�SF�B�HPPE�mU�

0DQDJHG�6HUYLFHV�4XL]"OTXFS�UIF�GPMMPXJOH�RVFTUJPOT�UP�TFF�JG�VTJOH�B�NBOBHFE�TFSWJDFT�QSPWJEFS�JT�SJHIU�GPS�ZPV��3FNFNCFS�UP�LFFQ�ZPVS�PSHBOJ[BUJPO�T�OFFET�BOE�DVMUVSF�JO�NJOE�BT�ZPV�BOTXFS�UIF�GPMMPXJOH�RVFTUJPOT�

%PFT�ZPVS�*5�TUBGG�XFBS�QBHFST �"SF�BOZ�PG�UIFN�PO�DBMM�BMM�PG�UIF�UJNF �0S�EP�UIFZ�GFFM�UIBU�XBZ

�:&4� �/0

%PFT�JU�JNQBDU�ZPVS�CVTJOFTT�QSPEVDUJWJUZ�XIFO�LFZ�*5�TUBGG�BSF�TJDL�PS�PO�WBDBUJPO

�:&4� �/0

8PVME�UIF�MPTT�PG�BO�*5�TUBGG�NFNCFS�JNQBDU�ZPVS�CVTJOFTT

�:&4� �/0

*T�ZPVS�*5�TUBGG�XFMM�USBJOFE�UP�VUJMJ[F�UIF�4IBSF1PJOU�QMBUGPSN�UP�JUT�GVMM�QPUFOUJBM

�:&4� �/0

%PFT�ZPVS�TUBGG�IPME�OVNFSPVT�DFSUJmDBUJPOT�UIBU�FOBCMF�UIFN�UP�TUBZ�VQ�UP�EBUF�XJUI�UIF�MBUFTU�VQEBUFT�GPS�4IBSF1PJOU

�:&4� �/0

"SF�ZPV�DPOmEFOU�ZPVS�*5�TUBGG�NBLFT�JOGPSNFE�BOE�FGGFDUJWF�UFDIOPMPHZ�DIPJDFT�GPS�ZPVS�CVTJOFTT

�:&4� �/0

"SF�ZPV�BCMF�UP�FOTVSF�*5�TUBGG�POMZ�IBT�BDDFTT�UP�TZTUFNT�BOE�EBUB�GPS�XIJDI�UIFZ�WF�CFFO�BQQSPWFE

�:&4� �/0

*T�ZPVS�TUBGG�TQFOEJOH�UPP�NVDI�PG�UIFJS�UJNF�mSFmHIUJOH�EBZ�UP�EBZ�QSPCMFNT�JOTUFBE�PG�GPDVTJOH�PO�QSPKFDUT�UIBU�BSF�TUSBUFHJDBMMZ�NPWJOH�ZPVS�DPNQBOZ�GPSXBSE

�:&4� �/0

"SF�ZPVS�*5�DPTUT�DPOUJOVBMMZ�JODSFBTJOH

�:&4� �/0

*T�JU�EJGmDVMU�GPS�ZPV�UP�mOE�BOE�SFUBJO�RVBMJUZ�*5�UBMFOU

�:&4� �/0

Managing SharePoint

apparatus.net | simplify IT ®

5

Answer “yes” to one or more of the questions? You may be the perfect candidate for managed services.

Page 6: SharePoint Managed Services Guide: How to Make SharePoint Work for You

22apparatus.net | simplify IT ®

SharePoint Managed Services:How to Make SharePoint Work for You

Deep Dive:HLJKLQJ�WKH�&RVWV�

5IFSF�BSF�BMXBZT�QSPT�BOE�DPOT�UP�DPOTJEFS �TP�ZPV�NVTU�EFUFSNJOF�XIBU�CFTU�TVJUT�ZPVS�TQFDJmD�CVTJOFTT�OFFET��'PS�FYBNQMF �ZPV�NBZ�DPOTJEFS�BEEJOH�B�4IBSF1PJOU�TQFDJBMJTU�PS�UXP�UP�ZPVS�UFBN �CVU�XIBU�IBQQFOT�XIFO�UIPTF�JOEJWJEVBMT�HFU�TJDL�PS�HP�PO�WBDBUJPO��%P�ZPV�IBWF�FOPVHI�BWBJMBCMF�CBDLVQ�TVQQPSU �1FSIBQT�B�UFBN�PG�4IBSF1PJOU�FYQFSUT�UIBU�DPMMFDUJWFMZ�OFWFS�HFU�TJDL�PS�HP�PO�WBDBUJPO�XPVME�CF�B�CFUUFS�PQUJPO��*G�ZPV�SF�DPOTJEFSJOH�FNQMPZJOH�B�GVMM�UJNF�%#"�BOE�UIF�UZQJDBM�TJY�mHVSF�TBMBSZ�BOE�CFOFmUT�UIBU�DPNF�XJUI�UIBU�IJSF�XPVME�JU�CF�NPSF�FDPOPNJDBM�UP�FOHBHF�B�TDBMBCMF�UFBN�UIBU�PGGFST�B�CSPBE�DPMMFDUJPO�PG�LOPXMFEHF�BOE�FYQFSUJTF

Managing SharePoint

apparatus.net | simplify IT ®

7ULHG�DQG�7HVWHG��'SPN�SFNPUF�NBOBHFNFOU �TJUF�DPMMFDUJPO�SFQPSUJOH�BOE�TDIFEVMFE�CBDLVQT�UP�SFBM�UJNF�NPOJUPSJOH �NJHSBUJPO�TFSWJDFT�BOE������TVQQPSU �4IBSF1PJOU�.BOBHFE�4FSWJDFT�1SPWJEFST�BSF�NBLJOH�CJH�QSPNJTFT��0G�DPVSTF �QSPNJTJOH�BOE�EPJOH�BSF�UXP�EJGGFSFOU�UIJOHT�

"T�ZPV�NBZ�IBWF�BMSFBEZ�FYQFSJFODFE �BOZ�OVNCFS�PG�SBOEPN�FSSPST�BOE�JODPOTJTUFODJFT�DBO�PDDVS�XJUIJO�4IBSF1PJOU�BOE�DBVTF�BO�PVUBHF��5IF�BDUJPOT�ZPV�UBLF�UP�SFTPMWF�UIF�PVUBHF�DBO�FJUIFS�mY�UIF�JTTVFT�QSFTFOU�PS�GVSUIFS�CSFBL�UIF�FOWJSPONFOU��

8IJMF�ZPV�DPOTJEFS�ZPVS�KVNQ�UP�VUJMJ[JOH�BO�FYUFSOBM�QSPWJEFS �CF�TVSF�UP�EP�ZPVS�EVF�EJMJHFODF�BOE�FYBNJOF�UIF�QSPWJEFS�T�USBDL�SFDPSE��4VSF �BTL�UIF�QSPWJEFS�GPS�DBTF�TUVEJFT��.PSF�UIBO�UIBU �SFTFBSDI�IPX�XFMM�UIFZ�VUJMJ[F�4IBSF1PJOU�XJUIJO�UIFJS�PXO�PSHBOJ[BUJPO��%P�UIFZ�KVTU�UBML�UIF�UBML�CVU�OPU�XBML�UIF�XBML �"OE�XIBU�T�UIF�CSFBEUI�PG�UIFJS�FYQFSJFODF �"SF�UIFZ�4IBSF1PJOU�TQFDJBMJTUT �PS�BSF�UIFZ�FRVJQQFE�UP�BEESFTT�JTTVFT�UIBU�NBZ�BSJTF�PVUTJEF�PG�UIF�4IBSF1PJOU�QMBUGPSN

6TXDUH�3HJ��6TXDUH�+ROH��:PVS�DPNQBOZ�JT�VOJRVF��0UIFS�DPNQBOJFT�NBZ�QMBZ�JO�ZPVS�TQBDF �CVU�ZPVS�PSHBOJ[BUJPOBM�%/"�NBLFT�ZPV�EJGGFSFOU�GSPN�UIF�SFTU��:PV�NVTU�EFUFSNJOF�JG�B�NBOBHFE�TFSWJDFT�QSPWJEFS�DBO�VOEFSTUBOE�BOE�GVMMZ�HSBTQ�ZPVS�NBLFVQ��"SF�UIFZ�nFYJCMF�FOPVHI�UP�DSFBUF�BO�JNQMFNFOUBUJPO�BOE�NBOBHFNFOU�QMBO�UIBU�mUT�ZPVS�OFFET�PS�XPVME�ZPVS�PSHBOJ[BUJPO�IBWF�UP�DPOGPSN�UP�UIFJS�NPEFM �)PX�NVDI�UJNF�BOE�FOFSHZ�BSF�UIFZ�XJMMJOH�UP�JOWFTU�JO�VOEFSTUBOEJOH�ZPVS�CVTJOFTT�NPEFM

+VTU�BT�JNQPSUBOU �UIPVHI �JT�LOPXJOH�IPX�NVDI�ZPV�XBOU�UIFN�UP�JOWFTU�JO�MFBSOJOH�BCPVU�ZPVS�CVTJOFTT��8IJMF�BO�FYUFSOBM�WFOEPS�can help you identify blind spots in your business, you may not be MPPLJOH�GPS�UIBU�MFWFM�PG�DPNQSFIFOTJWF�DPOTVMUJOH��*G�ZPV�TQFOE�UJNF�JEFOUJGZJOH�ZPVS�OFFET�BOE�EJTUJODU�DIBSBDUFSJTUJDT �mOEJOH�B�TPMVUJPO�UIBU�VOEFSTUBOET�BOE�NFFUT�ZPVS�OFFET�XJMM�CF�TJNQMFS�XIFUIFS�UIBU�CF�BO�JO�IPVTF�SFTPVSDF�PS�BO�FYUFSOBM�NBOBHFE�TFSWJDFT�QSPWJEFS�

6

Page 7: SharePoint Managed Services Guide: How to Make SharePoint Work for You

2SharePoint Managed Services:How to Make SharePoint Work for You

8IJMF�4IBSF1PJOU�DBO�CF�B�QPXFSGVM�UPPM�GPS�ZPVS�PSHBOJ[BUJPO �JU�DBO�BMTP�CF�NPSF�DVNCFSTPNF�UIBO�TVQQPSUJWF�BU�UJNFT��*U�EPFTO�U�IBWF�UP�CF��:PV�DBO�BOE�TIPVME�NBLF�UIF�QMBUGPSN�XPSL�GPS�ZPVS�VOJRVF�CVTJOFTT�OFFET�

)L[HV��8SJUDGHV�DQG�2XWDJHV��4IBSF1PJOU�JTO�U�JNNVOF�UP�.VSQIZ�T�-BX*��&SSPST�IBQQFO�BOE�PVUBHFT�PDDVS��"SF�ZPV�QSFQBSFE�UP�BEESFTT�UIFTF�PDDVSSFODFT�XIFO�UIFZ�BSJTF �#FUUFS�ZFU �BSF�ZPV�BCMF�UP�HFU�BIFBE�PG�UIFTF�TJUVBUJPOT�CZ�QSPBDUJWFMZ�NPOJUPSJOH�LFZ�BSFBT�PG�4IBSF1PJOU

"�NBOBHFE�TFSWJDFT�QSPWJEFS�DBO�CF�CFOFmDJBM�JO�IFMQJOH�ZPV�SFBMJ[F�HSFBUFS�CVTJOFTT�WBMVF�GSPN�4IBSF1PJOU�CZ�SFTQPOEJOH�UP�BOE�BOUJDJQBUJOH�JTTVFT�CFGPSF�UIFZ�PDDVS��'PS�FYBNQMF �XIFO�B�OFX�WFSTJPO�PG�4IBSF1PJOU�JT�SFMFBTFE�PS�DSJUJDBM�TFDVSJUZ�QBUDIFT�HP�MJWF �BO�FYUFSOBM�4IBSF1PJOU�FYQFSU�NBZ�CF�BCMF�UP�CFUUFS�VOEFSTUBOE�UIF�DPNQMFYJUJFT�BOE�OVBODFT�PG�JOTUBMMJOH�UIFTF�VQEBUFT�BOE�NJHSBUJOH�ZPVS�EBUB��5IF�FYQFSUT�DBO�BMTP�SFEVDF�PS�FMJNJOBUF�FSSPST�XJUIJO�4IBSF1PJOU�CZ�QSPBDUJWFMZ�NPOJUPSJOH�ZPVS�QMBUGPSN��'PS�JOTUBODF �NBOBHFE�TFSWJDFT�QSPWJEFST�DPOTUBOUMZ�USBDL�EBUBCBTF�DBQBDJUZ �EJTL�VTBHF�BOE�QBHF�MPBE�UJNFT �BOE�CFZPOE �BOE�UIFO�NBLF�UIF�OFDFTTBSZ�BEKVTUNFOUT�CFGPSF�B�TJUF�HPFT�EPXO��5IFZ�DBO�BMTP�FTUBCMJTI�BOE�SVO�TDIFEVMFE�CBDLVQT�TP�EBUB�DBO�CF�SFTUPSFE�XIFO�PVUBHFT�PDDVS �BOE�DBO�UIFO�SVO�USFOEJOH�SFQPSUT�UP�JEFOUJGZ�JNQFOEJOH�DSJUJDBM�JTTVFT�

SECTION 2: Evaluating SharePoint: Is SharePoint making your work life easier or harder?

apparatus.net | simplify IT ®

1.

�.VSQIZ�T�-BX��"OZUIJOH�UIBU�DBO�HP�XSPOH �XJMM�HP�XSPOH�

7

Page 8: SharePoint Managed Services Guide: How to Make SharePoint Work for You

22apparatus.net | simplify IT ®

SharePoint Managed Services:How to Make SharePoint Work for You

Evaluating SharePoint

apparatus.net | simplify IT ®

+LGH�DQG�*R�6HHN���.BLJOH�EBUB�FBTZ�UP�MPDBUF�XJUIJO�4IBSF1PJOU�EFQFOET�PO�UIF�XBZ�ZPV�TUSVDUVSF�BOE�PSHBOJ[F�ZPVS�DPOUFOU��5IF�TFBSDI�GVODUJPOBMJUZ�NVTU�CF�CVJMU�PVU�UP�mU�ZPVS�CVTJOFTT�OFFET��"DDPSEJOH�UP�4IBSF1PJOU�.71�.JDIBFM�1JTBSFL �DPOTVNFST�BOE�FOE�VTFST�EP�OPU�TFBSDI�UIF�TBNF�XBZ��*OTUFBE �iEJGGFSFOU�SVMFT�BQQMZ �BOE�UIFSF�BSF�EJGGFSFOU�FYQFDUBUJPOT�BCPVU�TFDVSJUZ �QFSGPSNBODF�BOE�FTQFDJBMMZ�DPOUFYU�w

5P�FOTVSF�TFBSDI�XPSLT�GPS�ZPVS�CVTJOFTT�BOE�UP�JODSFBTF�UIF�BEPQUJPO�SBUF�CZ�ZPVS�VTFST �UJNF�NVTU�CF�TQFOU�FYBNJOJOH�ZPVS�VTFST��TFBSDI�OFFET�BOE�UIF�XBZT�JO�XIJDI�UIFZ�TFFL�PVU�EBUB��"�NBOBHFE�TFSWJDFT�QSPWJEFS�UIBU�VOEFSTUBOET�4IBSF1PJOU�T�TFBSDI�GVODUJPOBMJUZ�JODMVEJOH�FOIBODFNFOUT�TVDI�BT�UIF�DVTUPN�DPOUFOU�QSPDFTTJOH�BOE�UIF�OFX�GSBNFXPSL�GPS�QSFTFOUJOH�TFBSDI�SFTVMU�UZQFT�DBO�GVMMZ�BTTFTT�ZPVS�DPNQBOZ�T�TFBSDI�TUSBUFHJFT�BOE�DSFBUF�DVTUPNJ[FE�DPOUFOU�TPVSDFT�

2. 7UDLQLQJ�2SSV���:PV�NBEF�B�TVCTUBOUJBM�JOWFTUNFOU�UP�JNQMFNFOU�4IBSF1PJOU�XJUIJO�ZPVS�CVTJOFTT �TP�IPX�EP�ZPV�HFU�ZPVS�XPSLGPSDF�UP�SFHVMBSMZ�BOE�FGGFDUJWFMZ�VUJMJ[F�UIF�TPMVUJPO �-JLF�BOZUIJOH�FMTF �VTFST�NVTU�LOPX�IPX�UP�VTF�JU�BOE�VOEFSTUBOE�UIF�CFOFmUT�UIFZ�XJMM�SFDFJWF��0ODF�VTFST�CFHJO�UP�DBQUVSF�BOE�BQQMZ�4IBSF1PJOU�T�QPXFSGVM�DBQBCJMJUJFT �UIFZ�MM�XPOEFS�IPX�UIFZ�FWFS�TVSWJWFE�XJUIPVU�JU�

"�RVBMJmFE�NBOBHFE�TFSWJDFT�QSPWJEFS�DBO�JODSFBTF�ZPVS�JOUFSOBM�BEPQUJPO�SBUF�CZ�EFTJHOJOH�B�DPNQSFIFOTJWF�USBJOJOH�QSPHSBN�UIBU�T�CVJMU�BSPVOE�ZPVS�VTFST��QBSUJDVMBS�OFFET �XIJDI�DBO�DPOWFOJFOUMZ�CF�EFMJWFSFE�POTJUF�PS�POMJOF��)PX�UP�USBJOJOH�BOE�XBMLUISPVHI�WJEFPT�HFOFSJDBMMZ�QSFTFOU�NBUFSJBM�UIBU�DPWFS�DPNNPO�TDFOBSJPT�NPTU�VTFST�FODPVOUFS��.BOBHFE�TFSWJDFT�QSPWJEFST�DBO�UBLF�UIBU�VQ�B�OPUDI�CZ�EFWFMPQJOH�B�DVTUPNJ[FE�USBJOJOH�TPMVUJPO�UIBU�FYBNJOFT�SFBM�MJGF�TDFOBSJPT�XJUIJO�ZPVS�DPNQBOZ��*O�UIF�FOE �ZPVS�*5�TUBGG�BOE�FOE�VTFST�DBO�HFU�BOTXFST�UP�UIFJS�TQFDJmD�TJUVBUJPOT�BOE�MFBSO�IPX�UP�CFUUFS�MFWFSBHF�4IBSF1PJOU�XJUIJO�UIFJS�VOJRVF�FOWJSPONFOUT�

3.

8

Page 9: SharePoint Managed Services Guide: How to Make SharePoint Work for You

2SharePoint Managed Services:How to Make SharePoint Work for You

&WFSZ�PSHBOJ[BUJPO�JTO�U�JOIFSFOUMZ�DPMMBCPSBUJWF �XIJDI�NFBOT�UIBU�TPNFUJNFT�UFBNXPSL�OFFET�UP�CF�GPTUFSFE��5IF�4IBSF1PJOU�QMBUGPSN�DBO�IFMQ�SFNPWF�FNQMPZFFT�GSPN�UIFJS�TJMPT�BOE�JODSFBTF�FGmDJFODJFT�UISPVHI�UFBNXPSL��$SFBUJOH�BVUPNBUFE�QSPDFTTFT�BOE�UIF�QBSBNFUFST�BSPVOE�UIPTF�QSPDFTTFT�DBO�EP�KVTU�UIBU�JG�UIFZ�SF�EFTJHOFE�BSPVOE�UIF�VOJRVF�OFFET�PG�UIF�HSPVQ�BOE�JOEJWJEVBM�VTFST�XIP�XJMM�CF�VUJMJ[JOH�UIFN�

SECTION 3: SharePoint Toolbox: What tools should you be using to foster collaboration?

apparatus.net | simplify IT ®

9

Page 10: SharePoint Managed Services Guide: How to Make SharePoint Work for You

22apparatus.net | simplify IT ®

SharePoint Managed Services:How to Make SharePoint Work for You

SharePoint Toolbox

apparatus.net | simplify IT ®

5XOHV�RI�3OD\���0ODF�4IBSF1PJOU�JT�JNQMFNFOUFE �FTUBCMJTIJOH�UIF�HVJEFMJOFT�GPS�IPX�JU�XJMM�CF�VTFE�XJUIJO�ZPVS�PSHBOJ[BUJPO�JT�LFZ��:PV�XBOU�4IBSF1PJOU�UP�EP�XIBU�JU�T�JOUFOEFE�UP�EP�FTUBCMJTI�BO�FOWJSPONFOU�UIBU�BMMPXT�ZPVS�TUBGG�UP�FBTJMZ�mOE �DSFBUF �QVCMJTI �BOE�TIBSF�JOGPSNBUJPO�XJUI�PUIFST�CVU�ZPV�BMTP�XBOU�UP�NBLF�TVSF�UIBU�DFSUBJO�HVBSESBJMT�BSF�TFU�VQ�UP�LFFQ�4IBSF1PJOU�XPSLJOH�GPS�FWFSZPOF�

"�NBOBHFE�TFSWJDFT�QSPWJEFS�DBO�BDDPNQMJTI�UIJT�CZ�FTUBCMJTIJOH�BOE�JNQMFNFOUJOH�B�4IBSF1PJOU�(PWFSOBODF�(VJEF�UIBU�EFmOFT�IPX�UIF�TZTUFN�PQFSBUFT �XIP�XJUIJO�ZPVS�PSHBOJ[BUJPO�IBT�BDDFTT�UP�XIBU�MFWFMT�BOE�UIF�OFDFTTBSZ�FRVJQNFOU�UP�LFFQ�JU�PQFSBUJPOBM��&TUBCMJTIJOH�UIJT�QSPDFTT�BOE�EFUFSNJOJOH�QSPUPDPMT�UIBU�XPSL�GPS�TQFDJmD�HSPVQT�DBO�FOIBODF�TFDVSJUZ�BOE�JODSFBTF�UIF�EFWFMPQNFOU�PG�B�DPMMBCPSBUJWF�FOWJSPONFOU��+VTU�NBLF�TVSF�ZPV�IBWF�B�QSPWJEFS�XIP�DBO�QSPQFSMZ�NBOBHF�UIF�QPXFS�XJUIJO�4IBSF1PJOU�T�HPWFSOBODF�GFBUVSFT��5IF�NPSF�HSBOVMBS�ZPV�NBLF�UIF�QFSNJTTJPOT �UIF�HSFBUFS�UIF�SJTL�PG�QPUFOUJBM�IFBEBDIFT�

2. 7KH�6KHOO�*DPH���5JNF�JT�XIBU�FWFSZPOF�BMXBZT�TFFNT�UP�CF�MBDLJOH��8JUI�4IBSF1PJOU �ZPV�DBO�IFMQ�HJWF�ZPVS�DPNQBOZ�UJNF�CBDL�XIJDI�DBO�CF�VUJMJ[FE�JO�CFUUFS�XBZT���4IBSF1PJOU�T�1PXFS4IFMM�DPNNBOE�DPOTPMF�BOE�TDSJQUJOH�MBOHVBHF�DBO�IFMQ�CZ�BVUPNBUJOH�NBOZ�SFDVSSJOH�BDUJWJUJFT�ZPVS�TUBGG�NJHIU�PUIFSXJTF�EP�NBOVBMMZ��'PS�FYBNQMF �NBOVBM�QSPDFTTFT�TVDI�BT�TFUUJOH�VQ�UFBN�TJUFT�SFEVDF�EFWFMPQNFOU�UJNF�BOE�NJUJHBUF�FSSPST��#VU�IFSF�BHBJO �1PXFS4IFMM�T�QPXFS�DBO�CF�WFSZ�IFMQGVM�BOE�WFSZ�EBOHFSPVT�JG�JU�JT�OPU�IBSOFTTFE�QSPQFSMZ��*G�ZPV�BOE�ZPVS�JOUFSOBM�UFBN�EP�OPU�IBWF�FYQFSJFODF�XJUI�1PXFS4IFMM �B�TLJMMFE�NBOBHFE�TFSWJDFT�QSPWJEFS�NBZ�CF�UIF�CFTU�PQUJPO�GPS�NBOBHJOH�TDSJQUT��

3.

)ORZ�RI�:RUN���&WFSZ�PSHBOJ[BUJPO�IBT�DPNNPO�CVTJOFTT�QSBDUJDFT�SFMBUFE�UP�DFSUBJO�UBTLT �TVDI�BT�UIF�XBZ�EPDVNFOUT�BSF�SFWJFXFE�BOE�BQQSPWFE�JOUFSOBMMZ��5IF�XPSLnPX�GFBUVSFT�XJUIJO�4IBSF1PJOU�PGGFS�BVUPNBUJD�DPOUSPM�PG�UIF�QSPHSFTTJPO�PG�UIFTF�EPDVNFOUT�UISPVHI�B�QSFEFmOFE�QSPDFTT��"OE�XIJMF�TFWFSBM�TUBOEBSE�XPSLnPXT�FYJTU�PVU�PG�UIF�CPY �IBWJOH�B�NBOBHFE�TFSWJDFT�QSPWJEFS�NBOBHF�DVTUPN�XPSLnPXT�UIBU�JODMVEF�MPHJD �GPS�FYBNQMF �DBO�QSPWJEF�FWFO�HSFBUFS�FGmDJFODJFT�BOE�QSPEVDUJWJUZ��#Z�BMMPXJOH�TUBGG�UP�GPDVT�PO�UIF�UBTLT�BU�IBOE�and not the management of the tasks, you can take a step in the SJHIU�EJSFDUJPO�

1.

10

Page 11: SharePoint Managed Services Guide: How to Make SharePoint Work for You

22apparatus.net | simplify IT ®

SharePoint Managed Services:How to Make SharePoint Work for You apparatus.net | simplify IT ®

Conclusion5P�SFDFJWF�UIF�NPTU�WBMVF�BOE�HBJO�UIF�HSFBUFTU�30* �ZPV�OFFE�CPUI�UIF�NBOQPXFS�BOE�UIF�CSBJOQPXFS�UP�NBOBHF�ZPVS�.JDSPTPGU�4IBSF1PJOU�TPMVUJPO��4PNFUJNFT�UIF�SFTPVSDFT�FYJTU�JO�IPVTF�BOE�PUIFS�UJNFT�ZPV�OFFE�UP�MFWFSBHF�UIF�SFTPVSDFT�PG�BO�FYQFSJFODFE�DPOTVMUJOH�mSN��*U�JT�UJNF�UP�NBLF�TVSF�UIBU�4IBSF1PJOU�JT�XPSLJOH�GPS�ZPV��/PX�UIBU�ZPV�GVMMZ�VOEFSTUBOE�UIF�WBMVF�PG�CPUI�TJEFT�PG�UIF�FRVBUJPO �XIBU�T�ZPVS�OFYU�TUFQ �

"QQBSBUVT�IBT�EFTJHOFE�JUT�NBOBHFE�TFSWJDFT�PGGFSJOH�GSPN�UIF�HSPVOE�VQ �PGGFSJOH������UFDIOJDBM�TVQQPSU�UIBU�LFFQT�FOWJSPONFOUT�PQFSBUJOH�BU�QFBL�MFWFMT��8JUI�DFSUJmFE�.JDSPTPGU�4IBSF1PJOU�*5�QSPGFTTJPOBMT�BOE�EFWFMPQFST�CPUI�.JDSPTPGU�$FSUJmFE�1SPGFTTJPOBM�%FWFMPQFST�.$1%�BOE�.JDSPTPGU�$FSUJmFE�*5�1SPGFTTJPOBMT�.$*51�UIF�"QQBSBUVT�4IBSF1PJOU�UFBN�PGGFST�B�WBTU�DPMMFDUJPO�PG�TFSWJDFT �JODMVEJOH�JOGSBTUSVDUVSF�EFTJHO �EFQMPZNFOU �XFCQBHF�EFTJHO�BOE�CVTJOFTT�JOUFMMJHFODF�DPOTVMUJOH�

8BOU�UP�MFBSO�NPSF�BCPVU�4IBSF1PJOU�.BOBHFE�4FSWJDFT �&NBJM�VT�BU�TPMVUJPOT!BQQBSBUVT�OFU�

11

Page 12: SharePoint Managed Services Guide: How to Make SharePoint Work for You

Recommended