Click here to load reader
Upload
apparatus
View
94
Download
5
Embed Size (px)
DESCRIPTION
If you’ve wondered whether you are using SharePoint to its full potential, this guide is for you. Inside you’ll find practical advise for getting the most mileage out of SharePoint—from utilizing collaboration tools to keeping important company information in one place. What’s Inside: • How to determine if this platform is right for you—quiz included! • Is SharePoint making your work life easier or harder? • What SharePoint tools should you be using to foster collaboration?
Citation preview
SharePoint Managed Services:How to Make SharePoint Work for You
22apparatus.net | simplify IT ®
SharePoint Managed Services:How to Make SharePoint Work for You apparatus.net | simplify IT ®
Introduction Imagine all of your important company announcements are being stored in a single MPDBUJPO �SFEVDJOH�UIF�BNPVOU�PG�NBJM�nPXJOH�JOUP�ZPVS�JOCPY��1SPDFTTFT�BSF�DPNQMFUFMZ�automated generating free time that you can dedicate to more important tasks such as GVMmMMJOH�UIF�TUSBUFHJD�WJTJPO�PG�ZPVS�PSHBOJ[BUJPO��$PMMBCPSBUJPO�BNPOH�FNQMPZFFT�IBT�JODSFBTFE�ESBNBUJDBMMZ�BT�FWFSZPOF�IBT�BDDFTT�UP�DPNNVOJDBUF�XJUIJO�BOE�PVUTJEF�PG�UIF�PSHBOJ[BUJPO�BU�BOZ�UJNF��:PV�FBTJMZ�LFFQ�VQ�UP�EBUF�XJUI�FWFSZ�EFQBSUNFOU�PO�B�SFHVMBS�CBTJT�UISPVHI�ZPVS�DPNQBOZ�TPDJBM�OFUXPSL��
This can be your new reality.
6UJMJ[JOH�4IBSF1PJOU�UP�JUT�GVMM�QPUFOUJBM�XJMM�FOBCMF�UIJT�XPSME�BOE�NPSF�UP�CFDPNF�B�SFBMJUZ �JU�T�TJNQMZ�B�NBUUFS�PG�DPOOFDUJOH�BMM�UIF�SJHIU�EPUT��
2
22apparatus.net | simplify IT ®
SharePoint Managed Services:How to Make SharePoint Work for You
Contents
apparatus.net | simplify IT ®
What’s Inside
Section 1: Managing SharePoint: )PX�UP�EFUFSNJOF�JG�UIJT�QMBUGPSN�JT�SJHIU�GPS�ZPV�
Section 2: Evaluating SharePoint: *T�4IBSF1PJOU�NBLJOH�ZPVS�XPSL�MJGF�FBTJFS�PS�IBSEFS
Section 3: SharePoint Toolbox: 8IBU�UPPMT�TIPVME�ZPV�CF�VTJOH�UP�GPTUFS�DPMMBCPSBUJPO
Let’s get started!
3
SharePoint Managed Services:How to Make SharePoint Work for You
:PV�IBWF�.JDSPTPGU�4IBSF1PJOU �OPX�XIBU �%P�ZPV�GFFM�ZPV�BSF�VTJOH�JU�UP�JUT��GVMM�QPUFOUJBM �1FSIBQT�ZPVS�*5�UFBN�IBT�JNQMFNFOUFE�UIF�BQQMJDBUJPO �CVU�mOET�JU�FYUSFNFMZ�DVNCFSTPNF�BOE�UJNF�DPOTVNJOH�UP�NBJOUBJO�JO�IPVTF��.BZCF�ZPV�SF�BU�B�DSPTTSPBET��&JUIFS�ZPV�JOWFTU�JO�FOIBODJOH�ZPVS�UFBN�T�4IBSF1PJOU�QSPmDJFODZ�MFWFM�PS�ZPV�MPPL�JOUP�VUJMJ[JOH�B�4IBSF1PJOU�.BOBHFE�4FSWJDFT�1SPWJEFS���
Consider the following when determining whether to engage with a managed services provider:
/HW·V�GR�VRPH�VHOI�DQDO\VLV:PV�LOPX�IPX�ZPVS�CVTJOFTT�PQFSBUFT��8JUIJO�ZPVS�PSHBOJ[BUJPO �EP�ZPV�UFOE�UP�LFFQ�FWFSZ�FMFNFOU�PG�ZPVS�*5�FOWJSPONFOU�JO�IPVTF �PS�EP�ZPV�TFF�UIF�WBMVF�JO�VUJMJ[JOH�BO�FYUFSOBM�SFTPVSDF �5BLF�UIF�UJNF�UP�EFDJEF�IPX�ZPV�FOWJTJPO�UIF�GVUVSF�PG�ZPVS�PSHBOJ[BUJPO�CFGPSF�TIPQQJOH�BSPVOE�GPS�B�NBOBHFE�TFSWJDFT�QSPWJEFS��:PVS�DPNQBOZ�NVTU�CF�SFBEZ�UP�BEPQU�UIF�DIBOHFT�UIF�FYQFSUT�TVHHFTU�UP�FOTVSF�B�QPTJUJWF�USBOTJUJPO�PDDVST�JOUP�NBOBHFE�TFSWJDFT��
"�CJH�GBDUPS�JO�EFUFSNJOJOH�XIFUIFS�PS�OPU�UP�XPSL�XJUI�B�NBOBHFE�TFSWJDFT�QSPWJEFS�JT�UIF�TJ[F�PG�ZPVS�PSHBOJ[BUJPO��*G�ZPV�IBWF�KVTU�B�IBOEGVM�PG�FOE�VTFST�VTJOH�UIF�QMBUGPSN �UIFO�DIBODFT�BSF�VTJOH�B�NBOBHFE�TFSWJDFT�QSPWJEFS�XJMM�OPU�CF�XPSUI�UIF�JOWFTUNFOU��*O�UIBU�TBNF�SFHBSE �XJUI�UFOT�PG�UIPVTBOET�PG�VTFST �JU�JT�QSPCBCMZ�CFTU�UP�JOWFTU�JO�ZPVS�JOUFSOBM�UFBN�XIP�CFUUFS�VOEFSTUBOET�UIF�JOUFSOBM�TUSVDUVSF�BOE�DVMUVSBM�EZOBNJDT�PG�ZPVS�PSHBOJ[BUJPO��5ZQJDBMMZ �UIF�TXFFU�TQPU�MJFT�CFUXFFO����T�BOE�����T�PG�VTFST�
SECTION 1: Managing SharePoint: How to determine if this platform is right for you.
apparatus.net | simplify IT ®
4
apparatus.net | simplify IT ®
2SharePoint Managed Services:How to Make SharePoint Work for You
'JSTU�UIJOHT�mSTU �UBLF�TPNF�UJNF�BOE�TFF�JG�ZPV�SF�B�HPPE�mU�
0DQDJHG�6HUYLFHV�4XL]"OTXFS�UIF�GPMMPXJOH�RVFTUJPOT�UP�TFF�JG�VTJOH�B�NBOBHFE�TFSWJDFT�QSPWJEFS�JT�SJHIU�GPS�ZPV��3FNFNCFS�UP�LFFQ�ZPVS�PSHBOJ[BUJPO�T�OFFET�BOE�DVMUVSF�JO�NJOE�BT�ZPV�BOTXFS�UIF�GPMMPXJOH�RVFTUJPOT�
%PFT�ZPVS�*5�TUBGG�XFBS�QBHFST �"SF�BOZ�PG�UIFN�PO�DBMM�BMM�PG�UIF�UJNF �0S�EP�UIFZ�GFFM�UIBU�XBZ
�:&4� �/0
%PFT�JU�JNQBDU�ZPVS�CVTJOFTT�QSPEVDUJWJUZ�XIFO�LFZ�*5�TUBGG�BSF�TJDL�PS�PO�WBDBUJPO
�:&4� �/0
8PVME�UIF�MPTT�PG�BO�*5�TUBGG�NFNCFS�JNQBDU�ZPVS�CVTJOFTT
�:&4� �/0
*T�ZPVS�*5�TUBGG�XFMM�USBJOFE�UP�VUJMJ[F�UIF�4IBSF1PJOU�QMBUGPSN�UP�JUT�GVMM�QPUFOUJBM
�:&4� �/0
%PFT�ZPVS�TUBGG�IPME�OVNFSPVT�DFSUJmDBUJPOT�UIBU�FOBCMF�UIFN�UP�TUBZ�VQ�UP�EBUF�XJUI�UIF�MBUFTU�VQEBUFT�GPS�4IBSF1PJOU
�:&4� �/0
"SF�ZPV�DPOmEFOU�ZPVS�*5�TUBGG�NBLFT�JOGPSNFE�BOE�FGGFDUJWF�UFDIOPMPHZ�DIPJDFT�GPS�ZPVS�CVTJOFTT
�:&4� �/0
"SF�ZPV�BCMF�UP�FOTVSF�*5�TUBGG�POMZ�IBT�BDDFTT�UP�TZTUFNT�BOE�EBUB�GPS�XIJDI�UIFZ�WF�CFFO�BQQSPWFE
�:&4� �/0
*T�ZPVS�TUBGG�TQFOEJOH�UPP�NVDI�PG�UIFJS�UJNF�mSFmHIUJOH�EBZ�UP�EBZ�QSPCMFNT�JOTUFBE�PG�GPDVTJOH�PO�QSPKFDUT�UIBU�BSF�TUSBUFHJDBMMZ�NPWJOH�ZPVS�DPNQBOZ�GPSXBSE
�:&4� �/0
"SF�ZPVS�*5�DPTUT�DPOUJOVBMMZ�JODSFBTJOH
�:&4� �/0
*T�JU�EJGmDVMU�GPS�ZPV�UP�mOE�BOE�SFUBJO�RVBMJUZ�*5�UBMFOU
�:&4� �/0
Managing SharePoint
apparatus.net | simplify IT ®
5
Answer “yes” to one or more of the questions? You may be the perfect candidate for managed services.
22apparatus.net | simplify IT ®
SharePoint Managed Services:How to Make SharePoint Work for You
Deep Dive:HLJKLQJ�WKH�&RVWV�
5IFSF�BSF�BMXBZT�QSPT�BOE�DPOT�UP�DPOTJEFS �TP�ZPV�NVTU�EFUFSNJOF�XIBU�CFTU�TVJUT�ZPVS�TQFDJmD�CVTJOFTT�OFFET��'PS�FYBNQMF �ZPV�NBZ�DPOTJEFS�BEEJOH�B�4IBSF1PJOU�TQFDJBMJTU�PS�UXP�UP�ZPVS�UFBN �CVU�XIBU�IBQQFOT�XIFO�UIPTF�JOEJWJEVBMT�HFU�TJDL�PS�HP�PO�WBDBUJPO��%P�ZPV�IBWF�FOPVHI�BWBJMBCMF�CBDLVQ�TVQQPSU �1FSIBQT�B�UFBN�PG�4IBSF1PJOU�FYQFSUT�UIBU�DPMMFDUJWFMZ�OFWFS�HFU�TJDL�PS�HP�PO�WBDBUJPO�XPVME�CF�B�CFUUFS�PQUJPO��*G�ZPV�SF�DPOTJEFSJOH�FNQMPZJOH�B�GVMM�UJNF�%#"�BOE�UIF�UZQJDBM�TJY�mHVSF�TBMBSZ�BOE�CFOFmUT�UIBU�DPNF�XJUI�UIBU�IJSF�XPVME�JU�CF�NPSF�FDPOPNJDBM�UP�FOHBHF�B�TDBMBCMF�UFBN�UIBU�PGGFST�B�CSPBE�DPMMFDUJPO�PG�LOPXMFEHF�BOE�FYQFSUJTF
Managing SharePoint
apparatus.net | simplify IT ®
7ULHG�DQG�7HVWHG��'SPN�SFNPUF�NBOBHFNFOU �TJUF�DPMMFDUJPO�SFQPSUJOH�BOE�TDIFEVMFE�CBDLVQT�UP�SFBM�UJNF�NPOJUPSJOH �NJHSBUJPO�TFSWJDFT�BOE������TVQQPSU �4IBSF1PJOU�.BOBHFE�4FSWJDFT�1SPWJEFST�BSF�NBLJOH�CJH�QSPNJTFT��0G�DPVSTF �QSPNJTJOH�BOE�EPJOH�BSF�UXP�EJGGFSFOU�UIJOHT�
"T�ZPV�NBZ�IBWF�BMSFBEZ�FYQFSJFODFE �BOZ�OVNCFS�PG�SBOEPN�FSSPST�BOE�JODPOTJTUFODJFT�DBO�PDDVS�XJUIJO�4IBSF1PJOU�BOE�DBVTF�BO�PVUBHF��5IF�BDUJPOT�ZPV�UBLF�UP�SFTPMWF�UIF�PVUBHF�DBO�FJUIFS�mY�UIF�JTTVFT�QSFTFOU�PS�GVSUIFS�CSFBL�UIF�FOWJSPONFOU��
8IJMF�ZPV�DPOTJEFS�ZPVS�KVNQ�UP�VUJMJ[JOH�BO�FYUFSOBM�QSPWJEFS �CF�TVSF�UP�EP�ZPVS�EVF�EJMJHFODF�BOE�FYBNJOF�UIF�QSPWJEFS�T�USBDL�SFDPSE��4VSF �BTL�UIF�QSPWJEFS�GPS�DBTF�TUVEJFT��.PSF�UIBO�UIBU �SFTFBSDI�IPX�XFMM�UIFZ�VUJMJ[F�4IBSF1PJOU�XJUIJO�UIFJS�PXO�PSHBOJ[BUJPO��%P�UIFZ�KVTU�UBML�UIF�UBML�CVU�OPU�XBML�UIF�XBML �"OE�XIBU�T�UIF�CSFBEUI�PG�UIFJS�FYQFSJFODF �"SF�UIFZ�4IBSF1PJOU�TQFDJBMJTUT �PS�BSF�UIFZ�FRVJQQFE�UP�BEESFTT�JTTVFT�UIBU�NBZ�BSJTF�PVUTJEF�PG�UIF�4IBSF1PJOU�QMBUGPSN
6TXDUH�3HJ��6TXDUH�+ROH��:PVS�DPNQBOZ�JT�VOJRVF��0UIFS�DPNQBOJFT�NBZ�QMBZ�JO�ZPVS�TQBDF �CVU�ZPVS�PSHBOJ[BUJPOBM�%/"�NBLFT�ZPV�EJGGFSFOU�GSPN�UIF�SFTU��:PV�NVTU�EFUFSNJOF�JG�B�NBOBHFE�TFSWJDFT�QSPWJEFS�DBO�VOEFSTUBOE�BOE�GVMMZ�HSBTQ�ZPVS�NBLFVQ��"SF�UIFZ�nFYJCMF�FOPVHI�UP�DSFBUF�BO�JNQMFNFOUBUJPO�BOE�NBOBHFNFOU�QMBO�UIBU�mUT�ZPVS�OFFET�PS�XPVME�ZPVS�PSHBOJ[BUJPO�IBWF�UP�DPOGPSN�UP�UIFJS�NPEFM �)PX�NVDI�UJNF�BOE�FOFSHZ�BSF�UIFZ�XJMMJOH�UP�JOWFTU�JO�VOEFSTUBOEJOH�ZPVS�CVTJOFTT�NPEFM
+VTU�BT�JNQPSUBOU �UIPVHI �JT�LOPXJOH�IPX�NVDI�ZPV�XBOU�UIFN�UP�JOWFTU�JO�MFBSOJOH�BCPVU�ZPVS�CVTJOFTT��8IJMF�BO�FYUFSOBM�WFOEPS�can help you identify blind spots in your business, you may not be MPPLJOH�GPS�UIBU�MFWFM�PG�DPNQSFIFOTJWF�DPOTVMUJOH��*G�ZPV�TQFOE�UJNF�JEFOUJGZJOH�ZPVS�OFFET�BOE�EJTUJODU�DIBSBDUFSJTUJDT �mOEJOH�B�TPMVUJPO�UIBU�VOEFSTUBOET�BOE�NFFUT�ZPVS�OFFET�XJMM�CF�TJNQMFS�XIFUIFS�UIBU�CF�BO�JO�IPVTF�SFTPVSDF�PS�BO�FYUFSOBM�NBOBHFE�TFSWJDFT�QSPWJEFS�
6
2SharePoint Managed Services:How to Make SharePoint Work for You
8IJMF�4IBSF1PJOU�DBO�CF�B�QPXFSGVM�UPPM�GPS�ZPVS�PSHBOJ[BUJPO �JU�DBO�BMTP�CF�NPSF�DVNCFSTPNF�UIBO�TVQQPSUJWF�BU�UJNFT��*U�EPFTO�U�IBWF�UP�CF��:PV�DBO�BOE�TIPVME�NBLF�UIF�QMBUGPSN�XPSL�GPS�ZPVS�VOJRVF�CVTJOFTT�OFFET�
)L[HV��8SJUDGHV�DQG�2XWDJHV��4IBSF1PJOU�JTO�U�JNNVOF�UP�.VSQIZ�T�-BX*��&SSPST�IBQQFO�BOE�PVUBHFT�PDDVS��"SF�ZPV�QSFQBSFE�UP�BEESFTT�UIFTF�PDDVSSFODFT�XIFO�UIFZ�BSJTF �#FUUFS�ZFU �BSF�ZPV�BCMF�UP�HFU�BIFBE�PG�UIFTF�TJUVBUJPOT�CZ�QSPBDUJWFMZ�NPOJUPSJOH�LFZ�BSFBT�PG�4IBSF1PJOU
"�NBOBHFE�TFSWJDFT�QSPWJEFS�DBO�CF�CFOFmDJBM�JO�IFMQJOH�ZPV�SFBMJ[F�HSFBUFS�CVTJOFTT�WBMVF�GSPN�4IBSF1PJOU�CZ�SFTQPOEJOH�UP�BOE�BOUJDJQBUJOH�JTTVFT�CFGPSF�UIFZ�PDDVS��'PS�FYBNQMF �XIFO�B�OFX�WFSTJPO�PG�4IBSF1PJOU�JT�SFMFBTFE�PS�DSJUJDBM�TFDVSJUZ�QBUDIFT�HP�MJWF �BO�FYUFSOBM�4IBSF1PJOU�FYQFSU�NBZ�CF�BCMF�UP�CFUUFS�VOEFSTUBOE�UIF�DPNQMFYJUJFT�BOE�OVBODFT�PG�JOTUBMMJOH�UIFTF�VQEBUFT�BOE�NJHSBUJOH�ZPVS�EBUB��5IF�FYQFSUT�DBO�BMTP�SFEVDF�PS�FMJNJOBUF�FSSPST�XJUIJO�4IBSF1PJOU�CZ�QSPBDUJWFMZ�NPOJUPSJOH�ZPVS�QMBUGPSN��'PS�JOTUBODF �NBOBHFE�TFSWJDFT�QSPWJEFST�DPOTUBOUMZ�USBDL�EBUBCBTF�DBQBDJUZ �EJTL�VTBHF�BOE�QBHF�MPBE�UJNFT �BOE�CFZPOE �BOE�UIFO�NBLF�UIF�OFDFTTBSZ�BEKVTUNFOUT�CFGPSF�B�TJUF�HPFT�EPXO��5IFZ�DBO�BMTP�FTUBCMJTI�BOE�SVO�TDIFEVMFE�CBDLVQT�TP�EBUB�DBO�CF�SFTUPSFE�XIFO�PVUBHFT�PDDVS �BOE�DBO�UIFO�SVO�USFOEJOH�SFQPSUT�UP�JEFOUJGZ�JNQFOEJOH�DSJUJDBM�JTTVFT�
SECTION 2: Evaluating SharePoint: Is SharePoint making your work life easier or harder?
apparatus.net | simplify IT ®
1.
�.VSQIZ�T�-BX��"OZUIJOH�UIBU�DBO�HP�XSPOH �XJMM�HP�XSPOH�
7
22apparatus.net | simplify IT ®
SharePoint Managed Services:How to Make SharePoint Work for You
Evaluating SharePoint
apparatus.net | simplify IT ®
+LGH�DQG�*R�6HHN���.BLJOH�EBUB�FBTZ�UP�MPDBUF�XJUIJO�4IBSF1PJOU�EFQFOET�PO�UIF�XBZ�ZPV�TUSVDUVSF�BOE�PSHBOJ[F�ZPVS�DPOUFOU��5IF�TFBSDI�GVODUJPOBMJUZ�NVTU�CF�CVJMU�PVU�UP�mU�ZPVS�CVTJOFTT�OFFET��"DDPSEJOH�UP�4IBSF1PJOU�.71�.JDIBFM�1JTBSFL �DPOTVNFST�BOE�FOE�VTFST�EP�OPU�TFBSDI�UIF�TBNF�XBZ��*OTUFBE �iEJGGFSFOU�SVMFT�BQQMZ �BOE�UIFSF�BSF�EJGGFSFOU�FYQFDUBUJPOT�BCPVU�TFDVSJUZ �QFSGPSNBODF�BOE�FTQFDJBMMZ�DPOUFYU�w
5P�FOTVSF�TFBSDI�XPSLT�GPS�ZPVS�CVTJOFTT�BOE�UP�JODSFBTF�UIF�BEPQUJPO�SBUF�CZ�ZPVS�VTFST �UJNF�NVTU�CF�TQFOU�FYBNJOJOH�ZPVS�VTFST��TFBSDI�OFFET�BOE�UIF�XBZT�JO�XIJDI�UIFZ�TFFL�PVU�EBUB��"�NBOBHFE�TFSWJDFT�QSPWJEFS�UIBU�VOEFSTUBOET�4IBSF1PJOU�T�TFBSDI�GVODUJPOBMJUZ�JODMVEJOH�FOIBODFNFOUT�TVDI�BT�UIF�DVTUPN�DPOUFOU�QSPDFTTJOH�BOE�UIF�OFX�GSBNFXPSL�GPS�QSFTFOUJOH�TFBSDI�SFTVMU�UZQFT�DBO�GVMMZ�BTTFTT�ZPVS�DPNQBOZ�T�TFBSDI�TUSBUFHJFT�BOE�DSFBUF�DVTUPNJ[FE�DPOUFOU�TPVSDFT�
2. 7UDLQLQJ�2SSV���:PV�NBEF�B�TVCTUBOUJBM�JOWFTUNFOU�UP�JNQMFNFOU�4IBSF1PJOU�XJUIJO�ZPVS�CVTJOFTT �TP�IPX�EP�ZPV�HFU�ZPVS�XPSLGPSDF�UP�SFHVMBSMZ�BOE�FGGFDUJWFMZ�VUJMJ[F�UIF�TPMVUJPO �-JLF�BOZUIJOH�FMTF �VTFST�NVTU�LOPX�IPX�UP�VTF�JU�BOE�VOEFSTUBOE�UIF�CFOFmUT�UIFZ�XJMM�SFDFJWF��0ODF�VTFST�CFHJO�UP�DBQUVSF�BOE�BQQMZ�4IBSF1PJOU�T�QPXFSGVM�DBQBCJMJUJFT �UIFZ�MM�XPOEFS�IPX�UIFZ�FWFS�TVSWJWFE�XJUIPVU�JU�
"�RVBMJmFE�NBOBHFE�TFSWJDFT�QSPWJEFS�DBO�JODSFBTF�ZPVS�JOUFSOBM�BEPQUJPO�SBUF�CZ�EFTJHOJOH�B�DPNQSFIFOTJWF�USBJOJOH�QSPHSBN�UIBU�T�CVJMU�BSPVOE�ZPVS�VTFST��QBSUJDVMBS�OFFET �XIJDI�DBO�DPOWFOJFOUMZ�CF�EFMJWFSFE�POTJUF�PS�POMJOF��)PX�UP�USBJOJOH�BOE�XBMLUISPVHI�WJEFPT�HFOFSJDBMMZ�QSFTFOU�NBUFSJBM�UIBU�DPWFS�DPNNPO�TDFOBSJPT�NPTU�VTFST�FODPVOUFS��.BOBHFE�TFSWJDFT�QSPWJEFST�DBO�UBLF�UIBU�VQ�B�OPUDI�CZ�EFWFMPQJOH�B�DVTUPNJ[FE�USBJOJOH�TPMVUJPO�UIBU�FYBNJOFT�SFBM�MJGF�TDFOBSJPT�XJUIJO�ZPVS�DPNQBOZ��*O�UIF�FOE �ZPVS�*5�TUBGG�BOE�FOE�VTFST�DBO�HFU�BOTXFST�UP�UIFJS�TQFDJmD�TJUVBUJPOT�BOE�MFBSO�IPX�UP�CFUUFS�MFWFSBHF�4IBSF1PJOU�XJUIJO�UIFJS�VOJRVF�FOWJSPONFOUT�
3.
8
2SharePoint Managed Services:How to Make SharePoint Work for You
&WFSZ�PSHBOJ[BUJPO�JTO�U�JOIFSFOUMZ�DPMMBCPSBUJWF �XIJDI�NFBOT�UIBU�TPNFUJNFT�UFBNXPSL�OFFET�UP�CF�GPTUFSFE��5IF�4IBSF1PJOU�QMBUGPSN�DBO�IFMQ�SFNPWF�FNQMPZFFT�GSPN�UIFJS�TJMPT�BOE�JODSFBTF�FGmDJFODJFT�UISPVHI�UFBNXPSL��$SFBUJOH�BVUPNBUFE�QSPDFTTFT�BOE�UIF�QBSBNFUFST�BSPVOE�UIPTF�QSPDFTTFT�DBO�EP�KVTU�UIBU�JG�UIFZ�SF�EFTJHOFE�BSPVOE�UIF�VOJRVF�OFFET�PG�UIF�HSPVQ�BOE�JOEJWJEVBM�VTFST�XIP�XJMM�CF�VUJMJ[JOH�UIFN�
SECTION 3: SharePoint Toolbox: What tools should you be using to foster collaboration?
apparatus.net | simplify IT ®
9
22apparatus.net | simplify IT ®
SharePoint Managed Services:How to Make SharePoint Work for You
SharePoint Toolbox
apparatus.net | simplify IT ®
5XOHV�RI�3OD\���0ODF�4IBSF1PJOU�JT�JNQMFNFOUFE �FTUBCMJTIJOH�UIF�HVJEFMJOFT�GPS�IPX�JU�XJMM�CF�VTFE�XJUIJO�ZPVS�PSHBOJ[BUJPO�JT�LFZ��:PV�XBOU�4IBSF1PJOU�UP�EP�XIBU�JU�T�JOUFOEFE�UP�EP�FTUBCMJTI�BO�FOWJSPONFOU�UIBU�BMMPXT�ZPVS�TUBGG�UP�FBTJMZ�mOE �DSFBUF �QVCMJTI �BOE�TIBSF�JOGPSNBUJPO�XJUI�PUIFST�CVU�ZPV�BMTP�XBOU�UP�NBLF�TVSF�UIBU�DFSUBJO�HVBSESBJMT�BSF�TFU�VQ�UP�LFFQ�4IBSF1PJOU�XPSLJOH�GPS�FWFSZPOF�
"�NBOBHFE�TFSWJDFT�QSPWJEFS�DBO�BDDPNQMJTI�UIJT�CZ�FTUBCMJTIJOH�BOE�JNQMFNFOUJOH�B�4IBSF1PJOU�(PWFSOBODF�(VJEF�UIBU�EFmOFT�IPX�UIF�TZTUFN�PQFSBUFT �XIP�XJUIJO�ZPVS�PSHBOJ[BUJPO�IBT�BDDFTT�UP�XIBU�MFWFMT�BOE�UIF�OFDFTTBSZ�FRVJQNFOU�UP�LFFQ�JU�PQFSBUJPOBM��&TUBCMJTIJOH�UIJT�QSPDFTT�BOE�EFUFSNJOJOH�QSPUPDPMT�UIBU�XPSL�GPS�TQFDJmD�HSPVQT�DBO�FOIBODF�TFDVSJUZ�BOE�JODSFBTF�UIF�EFWFMPQNFOU�PG�B�DPMMBCPSBUJWF�FOWJSPONFOU��+VTU�NBLF�TVSF�ZPV�IBWF�B�QSPWJEFS�XIP�DBO�QSPQFSMZ�NBOBHF�UIF�QPXFS�XJUIJO�4IBSF1PJOU�T�HPWFSOBODF�GFBUVSFT��5IF�NPSF�HSBOVMBS�ZPV�NBLF�UIF�QFSNJTTJPOT �UIF�HSFBUFS�UIF�SJTL�PG�QPUFOUJBM�IFBEBDIFT�
2. 7KH�6KHOO�*DPH���5JNF�JT�XIBU�FWFSZPOF�BMXBZT�TFFNT�UP�CF�MBDLJOH��8JUI�4IBSF1PJOU �ZPV�DBO�IFMQ�HJWF�ZPVS�DPNQBOZ�UJNF�CBDL�XIJDI�DBO�CF�VUJMJ[FE�JO�CFUUFS�XBZT���4IBSF1PJOU�T�1PXFS4IFMM�DPNNBOE�DPOTPMF�BOE�TDSJQUJOH�MBOHVBHF�DBO�IFMQ�CZ�BVUPNBUJOH�NBOZ�SFDVSSJOH�BDUJWJUJFT�ZPVS�TUBGG�NJHIU�PUIFSXJTF�EP�NBOVBMMZ��'PS�FYBNQMF �NBOVBM�QSPDFTTFT�TVDI�BT�TFUUJOH�VQ�UFBN�TJUFT�SFEVDF�EFWFMPQNFOU�UJNF�BOE�NJUJHBUF�FSSPST��#VU�IFSF�BHBJO �1PXFS4IFMM�T�QPXFS�DBO�CF�WFSZ�IFMQGVM�BOE�WFSZ�EBOHFSPVT�JG�JU�JT�OPU�IBSOFTTFE�QSPQFSMZ��*G�ZPV�BOE�ZPVS�JOUFSOBM�UFBN�EP�OPU�IBWF�FYQFSJFODF�XJUI�1PXFS4IFMM �B�TLJMMFE�NBOBHFE�TFSWJDFT�QSPWJEFS�NBZ�CF�UIF�CFTU�PQUJPO�GPS�NBOBHJOH�TDSJQUT��
3.
)ORZ�RI�:RUN���&WFSZ�PSHBOJ[BUJPO�IBT�DPNNPO�CVTJOFTT�QSBDUJDFT�SFMBUFE�UP�DFSUBJO�UBTLT �TVDI�BT�UIF�XBZ�EPDVNFOUT�BSF�SFWJFXFE�BOE�BQQSPWFE�JOUFSOBMMZ��5IF�XPSLnPX�GFBUVSFT�XJUIJO�4IBSF1PJOU�PGGFS�BVUPNBUJD�DPOUSPM�PG�UIF�QSPHSFTTJPO�PG�UIFTF�EPDVNFOUT�UISPVHI�B�QSFEFmOFE�QSPDFTT��"OE�XIJMF�TFWFSBM�TUBOEBSE�XPSLnPXT�FYJTU�PVU�PG�UIF�CPY �IBWJOH�B�NBOBHFE�TFSWJDFT�QSPWJEFS�NBOBHF�DVTUPN�XPSLnPXT�UIBU�JODMVEF�MPHJD �GPS�FYBNQMF �DBO�QSPWJEF�FWFO�HSFBUFS�FGmDJFODJFT�BOE�QSPEVDUJWJUZ��#Z�BMMPXJOH�TUBGG�UP�GPDVT�PO�UIF�UBTLT�BU�IBOE�and not the management of the tasks, you can take a step in the SJHIU�EJSFDUJPO�
1.
10
22apparatus.net | simplify IT ®
SharePoint Managed Services:How to Make SharePoint Work for You apparatus.net | simplify IT ®
Conclusion5P�SFDFJWF�UIF�NPTU�WBMVF�BOE�HBJO�UIF�HSFBUFTU�30* �ZPV�OFFE�CPUI�UIF�NBOQPXFS�BOE�UIF�CSBJOQPXFS�UP�NBOBHF�ZPVS�.JDSPTPGU�4IBSF1PJOU�TPMVUJPO��4PNFUJNFT�UIF�SFTPVSDFT�FYJTU�JO�IPVTF�BOE�PUIFS�UJNFT�ZPV�OFFE�UP�MFWFSBHF�UIF�SFTPVSDFT�PG�BO�FYQFSJFODFE�DPOTVMUJOH�mSN��*U�JT�UJNF�UP�NBLF�TVSF�UIBU�4IBSF1PJOU�JT�XPSLJOH�GPS�ZPV��/PX�UIBU�ZPV�GVMMZ�VOEFSTUBOE�UIF�WBMVF�PG�CPUI�TJEFT�PG�UIF�FRVBUJPO �XIBU�T�ZPVS�OFYU�TUFQ �
"QQBSBUVT�IBT�EFTJHOFE�JUT�NBOBHFE�TFSWJDFT�PGGFSJOH�GSPN�UIF�HSPVOE�VQ �PGGFSJOH������UFDIOJDBM�TVQQPSU�UIBU�LFFQT�FOWJSPONFOUT�PQFSBUJOH�BU�QFBL�MFWFMT��8JUI�DFSUJmFE�.JDSPTPGU�4IBSF1PJOU�*5�QSPGFTTJPOBMT�BOE�EFWFMPQFST�CPUI�.JDSPTPGU�$FSUJmFE�1SPGFTTJPOBM�%FWFMPQFST�.$1%�BOE�.JDSPTPGU�$FSUJmFE�*5�1SPGFTTJPOBMT�.$*51�UIF�"QQBSBUVT�4IBSF1PJOU�UFBN�PGGFST�B�WBTU�DPMMFDUJPO�PG�TFSWJDFT �JODMVEJOH�JOGSBTUSVDUVSF�EFTJHO �EFQMPZNFOU �XFCQBHF�EFTJHO�BOE�CVTJOFTT�JOUFMMJHFODF�DPOTVMUJOH�
8BOU�UP�MFBSO�NPSF�BCPVU�4IBSF1PJOU�.BOBHFE�4FSWJDFT �&NBJM�VT�BU�TPMVUJPOT!BQQBSBUVT�OFU�
11