Spring 1
English Language Acquisition and Title III Eligible Immigrants
Spring 1 Training v1.11, April 04, 2012
Who’s Supposed to Be Here
Individuals assigned toCALPADS maintenance
Supervisor of staffassigned to CALPADS
Spring 1 Training v1.11, April 04, 20122
Training Sequence
Essential 1:Overview & Requirements
Essential 2:Interface & Administration
Essential 3:Data Submission
Fall 1
Fall 2 Spring 1
Essential 4: Anomalies
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Rules
Mute yourself
HOLDSilence
cellphones
Name & LEA 1conversation
at a time
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Agenda
60 minutesReports
RolesPurpose Data Submission
Wrap-Up
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Purpose
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Information Reported in Spring 1
The English fluency status of students whose primary language is a language other than English
English Language Acquisition (ELA)
Students born outside the country
Title III Eligible Immigrants
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Purpose of English Language Acquisition Reporting
CA Department of
Education
Language acquisition status
Title III LEP grants
Language Census Report
LEP countsUS
Department of Education
Title III Biennial and other reports
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Purpose of Title III Eligible Immigrant Reporting
CA Department of
Education
Eligible immigrant growth
Student National Origin Report (SNOR)
Title III immigrant
grants
Eligible immigrant counts
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Roles
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Spring Roles
SSID Enrollment (SENR)
Student Information (SINF)
Reports>Enrollment/Title III Eligible Immigrants/English Learners
Spring 1 Data Collection Certifier
Superintendent Certifier
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Data Submission
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Which Schools Need to Report?
Participants IMM ELAS
Sector
Public Y Y
Non-Public Private N N
Non-Public Nonsectarian N N
School Instructional Level
Pre-Kindergarten O N
Elementary Y Y
Intermediate/Mid/Jr Y Y
High School Y Y
K-12 School Y Y
Adult Education N N
Postsecondary N N
Ungraded N N Legend
Y = Yes N = No O = Optional
Participants IMM ELAS
School Type
Traditional (non-educational options schools) Y Y
County Community Y Y
District Community Day Y Y
Division of Juvenile Justice Y Y
Continuation High Schools Y Y
Opportunity Y Y
Alternative Schools of Choice Y Y
State Special Schools Y N
Special Education Y Y
ROP/ROC N N
Closed schools are still expected to report English Learners (ELs) who were reclassified after the prior year’s Census Day
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Important Dates
Census DayMarch 1
Certification deadline Amendment deadline
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Important Dates
Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31Legend
Submission window(1st – 28th)
Amendment window(29th – 18th)
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
March
April
28
18
1Census Day
Certificatio
n
Deadline
Amendment Deadline
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English Language Acquisition
Enrolled on Census
Day
K-12
Reclassified during report period
K-12Report period = 3/2 of prior year through Census Day
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Title III Eligible Immigrants
Enrolled on Census Day
Pre K (optional) K-12
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How To Submit Data
Online
Request SSIDs and submit student information for new
students. Enter ELA and Title III Fields for all
students.
BatchSSID Enrollment (SENR)
andStudent Information (SINF)
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Spring Fields
Group Type Fields Used For Spring Categories
Active ELs & Reclassified Fluent
SENR Student School Start DateStudent School Exit Date
SINF Grade LevelEnglish Language Acquisition Status CodeEnglish Language Acquisition Status Start DateEffective Start DateEffective End Date
Title III SENR Student School Start DateStudent School Exit Date
SINF Student Birth Country CodeEnrolled in US School Less Than Three Cumulative Years IndicatorEffective Start DateEffective End Date
See the CALPADS Data Guide listed on the Resources slide at the end of the presentation for more specific details on which fields and values are used to determine each count on the Spring reports
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Updating Records Online
Spring 1 Training v1.11, April 04, 2012
ELA Fields
Title III Fields
20
English Language Acquisition Fields Online
Enter when and only when English Language Acquisition Status Code is RFEP
Required
Conditional
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English Language Acquisition Rules
Once a student’s English Language Acquisition Status has been reported, the only changes (other than corrections) allowed are:
TBD EL, RFEP, IFEP, EO
EL RFEP
A student’s initial English Language Acquisition Status may not be RFEP
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Title III Fields Online
Required
Conditional
Required if born outside the US Required if born outside the US or ELA Status = English Learner (EL)
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Reports
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Reports To Review
2.1Title III Eligible Immigrants - Count
2.8
English Language Acquisition Status – Count by Primary Language
2.9
English Language Acquisition Status – Census Comparison
2.12
English Language Acquisition Status – ELs Reclassified RFEP
Aggregate Reports
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2.1 Title III Eligible Immigrants – Count
# Title III Eligible Immigrants
School Code School Name Fall Spring
5814530 FCMAT High 82 80
5814531 CSIS Middle 43 40
1237654 Somewhere Elementary 214 210
Total - Selected Schools 339 330
Spring 1 Training v1.11, April 04, 2012
CDE will use the higher of the two counts (Fall & Spring) for the SNOR
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2.8 English Language Acquisition Status – Count by Primary Language
English Language Acquisition Status (ELAS)
School Code School Name Primary Language Grade # EL # IFEP # RFEP # TBD Total ELAS FEP (IFEP RFEP)
5814530 FCMAT High 01 - Spanish 09 127 26 106 0 259 132
10 93 27 128 0 248 155
11 82 31 128 0 241 159
12 48 30 123 0 201 153
All 350 114 485 0 949 599
03 – Cantonese 11 5 0 2 0 6 2
All 5 0 2 0 6 2
05 – Filipino (Pilipino or Tagalog)
10 3 1 1 0 5 2
All 3 1 1 0 5 2
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2.9 English Language Acquisition Status – Census Comparison
English Language Acquisition Status Count
Previous Academic Year Selected Academic Year
School Code School Name # EL # IFEP # RFEP # TBD
# FEP (IFEP + RFEP) # EL # IFEP # RFEP # TBD
# FEP (IFEP + RFEP)
% Change between Selected Academic Year EL’s and Previous Year EL’s
5814530 FCMAT High 20 3 3 5 6 22 5 3 1 8 +10%
5814531 CSIS Middle 10 6 2 2 8 9 6 3 0 9 -10%
1237654Somewhere Elementary
50 1 0 1 1 5 1 2 0 3 -90%
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2.12 English Language Acquisition Status – ELs Reclassified RFEP
School Code School Name
(A) # EL reclassified RFEP in this school after prior
Census Day through current Census Day *
(B) # of students included in column A
who are still enrolled in this school onCensus Day
5814530 FCMAT High 91 64
5814531 CSIS Middle 42 21
1237654 Somewhere Elementary 20 11
Total - Selected Schools 153 96
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Reports To Review
Supporting
Reports
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ODS versus Snapshot
ODS
Spring 1 Snapshot =
Data pertaining to the Spring 1
SubmissionODS (Operational Data Store) =All current CALPADS data
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Wrap-Up
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Certification Requirements
Zero fatal errors
Review all aggregate reports
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Spring 1 Steps
SSID Enrollment Student Information
2. Submit and post data
Fix fatal errors Review warnings
3. Resolve errors and review reports
Level 1 (Spring 1 Data Collection Certifier) Level 2 (Superintendent Certifier)
4. Certify
Spring 1 Training v1.11, April 04, 2012
SIS Roles
1. Setup
34
Suggested Spring Timeline
Spring 1 Training v1.11, April 04, 2012
3/1 Complete SIS Data Population
3/1-3/9 Upload files and correct errors or discrepancies as needed
3/9-3/16 Review certification reports, correct errors, and fix discrepancies
3/16-3/27 Distribute reports for review and approval
3/28 Certify (level 1 and level 2)
35
Common Problems
Spring 1 Training v1.11, April 04, 2012
English Language Acquisition Status should never be blank. [CERT094]
English Language Acquisition Status Start date should not be blank unless English Language Acquisition Status is English Only (EO). [CERT093]
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Common Problems
Spring 1 Training v1.11, April 04, 2012
The English Language Acquisition Status Start date should not be later than the Effective Start Date. If the status date is accurate, the Effective Start Date should be changed to be equal to or greater than it. [CERT093]
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Common Problems
Spring 1 Training v1.11, April 04, 2012
A student with an ELA status of English Learner (EL), Initially Fluent English Proficient (IFEP), or Reclassified Fluent English Proficient (RFEP) should not have a primary language of English (00). [CERT090]
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Recent Changes
DescriptionCALPADS will trigger an error if a student with an English Language Acquisition Status Code that is other than “RFEP” has a Student Proficient or Advanced for ELA Code of “Y” (new IVR SINF0252).
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Reminders
Remember to review all reports before certifying
Pre-K students can be
submitted for Title III
Eligible Immigrants
EL or SNOR
coordinator should
review Title III reports
The last day to make changes that will be
included in the snapshotis the day before the
certification/amendment deadline
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System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
41
Resources
Document Description Sections
CALPADS File Specifications (Forms)
File layout and requirements for batch submission
SENR, SINF, & SPRG tabs
CALPADS Error List Detailed error message descriptions
Student Enrollment, Student Information, Student Programs, and Fall 1 Certification tabs
CALPADS Data Guide Detailed requirements Sections 2.1.1, 2.1.2, & 2.1.3
Data Mapping Guide For Spring 1
http://www.csis.k12.ca.us/library/calpads-training/#JA
CALPADS Calendar
http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
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Resources
English Language Acquisition Status Reporting Policies
http://www.cde.ca.gov/ds/sp/cl/documents/elas121411.dochttp://www.cde.ca.gov/ds/sp/cl/documents/elas121411.pdf
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Support
Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone: 916-325-9210
E-mail: [email protected]
Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp
Spring 1 Training v1.11, April 04, 201243
Training Evaluation
Please complete our survey
http://www.csis.k12.ca.us/survey/calpads-training/
Spring 1 Training v1.11, April 04, 201244