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SHOREHAM-WADING RIVER CENTRAL SCHOOL DISTRICT250B Route 25A, Shoreham, New York 11786 ~ (631-821-8100)
Dr. Steven Cohen, Super intendent of Schools
BOARD OF EDUCATION
Regular Public Meeting Agenda – DRAFT*
February 10, 2015
* NOTE: This is a tentative or draft agenda. Any item on this agenda is subject to change by addition or deletion until itis approved by the Board of Education.
The Shoreham-Wading River Central School District Board of Education is the authorized agency responsible for settingeducational policy in the District. It consists of seven members who each serve three-year terms and receive no salaryor other financial compensation.
The meetings, except for Executive Sessions, are held before the public. The Board of Education may convene toExecutive Session immediately after opening the meeting. At the end of the Executive Session, the Board of Educationwill re-convene to the Regular Meeting.
Arrival and departure times of the Board of Education members shall be noted in the minutes and within the order ofevents.
A maximum of half hour will be allocated for agenda items “Statements of Residents” with a three minute limit perindividual. Each speaker must be a resident of the District. Residents wishing to make comments or raise questionsshall state their name and address. Public discussion is prohibited on matters relating to staff and students at which theirreputation, privacy, or rights to due process or the rights of others to due process, could be in some way violated.
Residents will be permitted to participate in Board of Education discussion and agenda item “Discussion,” howeverBoard of Education members will speak first. Each resident will be limited to one input with a two minute maximum. Atime limit for residents’ discussion will be no more than 10 minutes unless a majority of the Board wants to extend thetime due to the nature of the topic. Residents will address the Board and not each other during this discussion.
Each Board Member voting on a motion shall be permitted to state the reason for doing so and the statement shall benoted in the minutes.
The public, in its comments, will refrain from making any direct references to student or staff members. Such references
to individual students or staff members are inappropriate in a public forum and should instead be conducted in privateconversation with an appropriate member of the staff.
PUBLIC SESSION AGENDA(For the possible purpose of considering a motion to enter Executive Session)
Time: 6:45 PMPlace: District Office Board Room
ADJOURN TO EXECUTIVE SESSION(If needed and subject to Board approval)
Time: 6:45 PMPlace: District Office Board Room
RESUME TO PUBLIC SESSION - AGENDA
Time: 7:00 PM Place: High School Library
I CALL TO ORDER AND PLEDGE OF ALLEGIANCE
II APPROVAL OF AGENDA
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III STATEMENTS FROM RESIDENTS
IV STUDENT/STAFF RECOGNITIONa. Suffolk County Math Tournament winners b. High School Student – Perfect PSAT scorec. Middle School Teacher - NYS Master Teacher Programd. Professional Staff Appreciation
V OLD BUSINESS
VI REPORTS AND REVIEWSa. SWR Curriculum and Instruction: Supporting Academic Excellence and Success for All Studentsb. Superintendent’s Report
VII VOTES AND RESOLUTIONSa. Approval of minutes
* January 13, 2015
b. CPSE / CSE and 504 Meeting Summary – Memo dated January 21, 2015 and February 4, 2015
c. Financials – December 2014
d. Authorization for Eagle Scout Project
e. Policies – SECOND READING 7242 Student Directory Information 7222 Credential Options for Students with Disabilities
f. Resolutions:
#1415-126 Revision to Resolution #1415-104 (Appoint Poll Workers for Capital Projects Bond Vote): WHEREAS, on December 9, 2014, the Board of Education of the Shoreham-Wading River Central SchoolDistrict adopted Resolution #1415-104 which approved the poll workers at the Capital Projects Bond Vote onJanuary 13, 2015 to be compensated at a rate of $8.25/per hour; and
WHEREAS, effective December 31, 2014, the New York State minimum wage was increased to $8.75;therefore
RESOLVED, the Board of Education of the Shoreham-Wading River Central School District hereby approves arevision to Resolution #1415-104 adopted on December 9, 2014 to compensate the poll workers for the CapitalProjects Bond Vote on January 13, 2015 at a rate of $8.75 per hour.
#1415-127 Suffolk County Board of Elections Contract: RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District herebyapproves an agreement between the District and Suffolk County Board of Elections to use the Shoreham-Wading River High School and the Albert G. Prodell Middle School as polling sites for primary elections, generalelections, and special elections during the 2015 and 2016 calendar years at a fee of $75.00 per election/persite. The Superintendent and District Clerk are authorized to sign this contract and thereby signify the Board’sacceptance to the agreement.
#1415-128 CSEA Memorandum of Agreement – Amendment(s) to the CSEA Salary Schedule: WHEREAS, a Memorandum of Agreement was fully executed by the CSEA President and the Superintendentof Schools, therefore
BE IT RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District herebyratifies the attached Memorandum of Agreement dated February 10, 2015, between the District and Shoreham-Wading River Civil Service Employees’ Association (CSEA) regarding the amendment(s) to the CSEA SalarySchedule.
#1415-129 Establishment of Employee Benefit Accrued Liability Reserve (EBALR) Fund: (Included in 12/19/14 Update)WHEREAS, the New York State Office of Comptroller, Division of Local Government and School Accountability,has issued a bulletin entitled, Accounting for Compensated Absences – Updated and Clarified, dated December2008, which discusses funding for compensated absences as it applies to the General Municipal Law Section 6-p, Employee Benefit Accrued Liability Reserve Fund (EBALR); and
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WHEREAS, on March 24, 2009, the Board of Education of the Shoreham-Wading River Central School District,by Resolution #0809-160, discontinued the EBALR fund as of June 30, 2009, provided however that the Boardretained such amount in the EBALR fund as was necessary to satisfy any and all liabilities incurred and accruedagainst it; and
WHEREAS, per the audited financial statements dated June 30, 2014, it has been determined that the liabilityfor certain accrued employee benefit payments due to employees upon termination of the employees’ service,has increased based on current contractual salaries and increases in employees’ accrued leave balances,
resulting in an additional long term liability; and
WHEREAS, the District has determined that it is prudent to establish a new EBALR fund to finance theadditional liability for accrued leave time and benefits due to District employees upon termination of theemployees’ service as heretofore determined; therefore
BE IT RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District herebyestablishes an EBALR fund to finance certain accrued employee benefit payments due to employees upontermination of the employees’ service, defined to mean the cash payment of the monetary value of accrued andaccumulated but unused and unpaid sick leave, personal leave, holiday leave, vacation time, time allowancesgranted in lieu of overtime compensation and any other forms of payment for accrued but unliquidated timeearned by and payable to District employees upon termination of service, as authorized by the applicablecollective bargaining agreements and General Municipal Law Section 6-p(1)(b); and
BE IT FURTHER RESOLVED that the Board of Education of the Shoreham-Wading River Central School
District has determined to fund the EBALR from budgetary appropriations and other funds that may be legallyappropriated.
#1415-130 Authorization of Budgetary Transfer(s):WHEREAS, on March 4, 2014, the Board of Education of the Shoreham-Wading River Central School Districtadopted Resolution #1314-159 which authorized $401,923.35 to be transferred from the General Fund to theCapital Fund to fund the emergency replacement of the High School C Wing Roof; and
WHEREAS, the roof replacement project has been completed at a total cost of $256,813.49, leaving a balanceof $145,109.86; and
WHEREAS, the balance of $145,109.86 for the High School C Wing Roof Replacement project is available tobe transferred back to the General Fund; therefore
BE IT RESOLVED, that the Board of Education of the Shoreham-Wading River Central School Districtauthorizes the appropriation in the 2014-2015 school year of $145,109.86 from the Capital Fund back to theGeneral Fund.
#1415-131 Authorization of a Deposit Payment for Natural Helpers Retreat: RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District herebyapproves a non-refundable deposit of $850.00 to Camp Alvernia to reserve space for the District’s NaturalHelpers Retreat from December 5 – 7, 2015.
#1415-132 Rejection of Proposals Received for a Construction Management Consultant: (included in 1/16/15 Update)WHEREAS, a request for proposals was advertised for a Construction Management Consultant in our two (2)official newspapers, and opened on November 14, 2014 at 11:00 AM; and
WHEREAS, specifications were mailed to four (4) vendors and proposals were received from two (2) vendors;and
WHEREAS, such proposals have been reviewed by the Assistant Superintendent for Finance and Operationsand Director of Facilities III; and
WHEREAS, the Assistant Superintendent for Finance and Operations and Director of Facilities III have made adetermination to reject all the proposals received as they are not in the best financial interest of the District;therefore
BE IT RESOLVED that the Board of Education of the Shoreham-Wading River Central School District rejects allproposals received in response to the request for proposals for a Construction Management Consultant.
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#1415-133 Used Bucket Truck Bid Award:WHEREAS, a request for bids was advertised for a Used Bucket Truck in our two (2) official newspapers, andopened on January 23, 2015 at 11:00 AM; and
WHEREAS, bids were received from four vendors; and
WHEREAS, such bids have been reviewed by the Assistant Superintendent for Finance and Operations,Director of Facilities III and the Purchasing Agent; and
WHEREAS, the Assistant Superintendent for Finance and Operations, Director of Facilities III and thePurchasing Agent have recommended award to the lowest responsible vendor meeting the specifications;therefore
BE IT RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District awardsthe bid for a Used Bucket Truck at a fee of $45,900.00 for a 2008 Ford F-550 4x2 to the following vendor:
Altec NuecoBirmingham, Alabama
BE IT FURTHER RESOLVED, that the President of the Board is authorized to sign a contract associated withsaid bid award.
#1415-134 Approval of Vendor for Replacement of District Data Network Storage Device and Backup Power Supply: WHEREAS, on October 2, 2012 the voters of the Shoreham-Wading River Central School District authorized a
District-Wide Technology Upgrade proposition which included upgrades; and
WHEREAS, the District’s Director of Technology has reviewed quotes from vendor(s) included in awarded NewYork State OGS Contract #PT64100, PT62398 and PT64524 for replacement of District data network storagedevice; and
WHEREAS, the District’s Director of Technology has reviewed quotes from vendors included in awarded NewYork State OGS Contract #PT63990 for backup power supply; and
WHEREAS, the District’s Director of Technology has found the vendor(s) to be in compliance withspecifications for upgrades; and
WHEREAS, the District’s Director of Technology has selected from the above awarded New York State OGScontracts the following vendor for the replacement of District data network storage device at a cost of
$48,328.88 and backup power supply at a cost of $4,462.70:
CSDNETBayport, New York
BE IT RESOLVED, the Board of Education of the Shoreham-Wading River Central School District approves atotal expenditure of $52,791.58 for replacement of District data network storage device and backup powersupply to: CSDNET and authorizes the Purchasing Agent to prepare purchase orders for same; and
BE IT FURTHER RESOLVED, that the President of the Board is authorized to sign a contract associated withsaid bid awards.
#1415-135 Declaration of Obsolete Equipment: WHEREAS, the Board of Education of the Shoreham-Wading River Central School District hereby classifies thebelow list of items as being obsolete, irreparable, no longer in use, and / or of no monetary value; therefore
BE IT RESOLVED, the Board of Education of the Shoreham-Wading River Central School District approves thebelow list of items to be disposed of in accordance with District Policy #5250.
ITEM SCHOOL/DEPT QTY MAKE/MODEL SERIAL # TAG/INV # REASON
Choral Risers Middle School 7 Unknown Unknown SWR Tag #2163-2169
Damaged – safety hazard
Football Helmets Athletics 15 Various N/A N/A Rejected during the re-conditioning process, no
longer usableFootball Shoulder Athletics 6 Various N/A N/A Rejected during the re-
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Pads conditioning process, nolonger usable
#1415-136 Donation(s):RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District accepts thefollowing donation(s) and, if necessary, approves the appropriate budget line(s) to be increased by that amount:
1. To Miller Avenue Elementary School from Miller Avenue PTO:a. Check #2123 in the amount of $4,950.00 to fund an Arts-in-Education Program entitled
iGame 4 on February 9-13, 2015 and to be processed through Code A2110.4900.11.0001.
b. Check #2133 in the amount of $1,500.00 to fund a presentation entitled The Jester Jim Show on March 2, 2015 and to be processed through Code A2110.4900.11.0001.
2. To Albert G. Prodell Middle School from Middle School PTO:a. Check #1229 in the amount of $367.49 to purchase rewards for Random Acts of Kindness
Week and to be processed through Code A2110.5010.13.0000.
b. Check #1226 in the amount of $13,740.00 to purchase 30 iPad Airs, including necessaryaccessories, warranties and a storage cart and to be processed through Code A2630.2000.05.0000.
c. Check #1227 in the amount of $6,436.35 to purchase 30 iPad Airs, including necessaryaccessories, warranties and a storage cart and to be processed through Code
A2630.2000.05.0000.
#1415-137 Wildcat Athletic Club (WAC) Donation(s):RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District accepts thefollowing donation(s) and, if necessary, approves the appropriate budget line(s) to be increased by that amount:
1. To Shoreham-Wading River Central School District from Wildcat Athletic Club (WAC):Twenty-five (25) sideline chairs valued of $2,532.53.
#1415-138 BOCES Agreement for Acquisition and Installation of Networked Copiers, Related Software and Other Services: WHEREAS, the District (District) and the Board of Cooperative Educational Services, First Supervisory Districtof Suffolk County (BOCES), desire, pursuant to Section 109-b and Section 119-o of the General Municipal Law,and Section 1950(4)(aa) of the Education Law, to undertake a Technology Project consisting of the acquisitionand installation of networked copiers, and other services as indicated in said Technology Project, and
WHEREAS, the cost of the Administrative Technology Project #SWR-41-011315-2014-2019 // XeroxNetworked Copiers is $482,848.62 to be paid in equal installments over a five-year period from April 2015through April 2020.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Education of the Shoreham-Wading River CentralSchool District as follows:
The President of the Board of Education and the Superintendent of Schools are hereby authorized, on behalf ofthe District, to execute and deliver the Eastern Suffolk BOCES Multi-Year Service Agreement; the executionthereof by the President of the Board of Education and Superintendent of Schools to constitute conclusiveevidence of such approval.
The officers, employees and agents of the District are hereby authorized and directed for and in the name andon behalf of the District to do all acts and things required or provided for by the provisions of the Eastern Suffolk
BOCES Multi-Year Service Agreement, including all acts and things necessary to ensure the payments duethereunder, and deliver all additional certificates, instruments and documents, to pay for such fees, charges andexpenses and to do all such further acts and things as may be necessary or, in the opinion of the officers,employee or agent acting, desirable and proper to effect the purpose of the foregoing resolution and to causecompliance by the District with all of the terms, covenants and provisions of the Eastern Suffolk BOCES Multi-Year Service Agreement, binding upon the District.
VIII PERSONNEL As per Personnel Recommendations for:
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APPOINTMENTS: Per Diem Substitute Teacher(s); Regular Substitute(s); Home Instruction Staff;Curriculum Writing Staff; Co-Curricular Staff; Coach(es); Chaperone(s); Scorer(s);Timer(s); Special Education Aide(s); Substitute Support Staff; Community ProgramsStaff
APPROVALS: HS Guidance Counselor(s) Summer Hours; Maternity/FMLA Leave(s);
RESIGNATIONS: Reading Support Staff; Coach(es)
IX COMMUNICATIONSa. BOCES Executive Briefing Dinner – February 25, 2015 (6:30 PM – 8:00 PM) b. BOCES – Suffolk Region PTA Dinner – March 18, 2015 (7:00 PM)
X DISCUSSIONa. Athletic Equipmentb. Proposal to Establish a Club for Best Buddies Program
XI ADDITIONAL COMMENTS FROM RESIDENTS
ADJOURN TO EXECUTIVE SESSION(If needed and subject to Board approval)
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SHOREH M W DCVG RIVER
HIGH S HOOL
250A Route 25A. Sboreham, New York 11786
63 1 821-8265: Fax 631 821-2428
rk Passamonle Director
Health, Physical Education and Athletics
To: Steven
Cohen
Ph D Superintendent of Schools
rom
Mark Passamonle Director
of ealth Physical Education and thletics
l
ate
January20,2015
Re: Eagle Scout Project
Attached
isa
description
of
an Eagle Scout
Project Proposal from Ryan
Ledda
a
freshmen at SWR
Ryan
will outline his project to
the
Board ofEducation at the
January
27 2015
meeting
Ryan would like
district
approval
before consulting
the
Cutinella
family
on
the project Given that the capital project
will
involve the installation ofa
turf
field
Ryan has
several
location options
to
bo
considered
for the memorial
Please
contact me ifyou have further questions Thank you
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Eastern
Suffolk
O ES
ducat ional
Services
Tha t Transform
Lives
Julie
Davis Lutz, Ph.D.
Chief Operating Officer
201
Sunrise
Highway
Patchogue, NY 11772
Voice: 631) 687-3001
Fax:
631 289-2529
E-mail:
MEMORANDUM
TO:
Superintendents
of
Schools,
Eastern Suffolk BOCES
FROM: Jul ie Davis Lutz, Ph.D.
DATE:
January
30,
2015
RE: PTA Dinne r - March 18 . 2015
The
8thAnnual
Eastern
Suffolk
BOCES -
Suffolk Region
PTA Dinner
w
be
held
on
Wednesday, March 18,
2015,
at the Bixhorn Technical Center/Bellport Academic Center
in Bellport beginning at 7:00 p.m. Attached you will find the letter of invitation,
directions, and registration form which were recently mailed to the Suffolk Region PTA
presidents.
As always, you are welcome to attend this dinner along with your Board Members. Feel
free to e xt en d t he invitation to your Board of Education. Come see
what
students in
your
district
are doing at Eastern
Suffolk
BOCES.
Please confirm your attendance, as well as the attendance of your Board Members, with
Maria Dell Aquila at mdellaqu S)esboces.ora or 687-3041 by Friday, March 13, 2015. If
you or your Board members register through my office, there is no registration fee
as
you will be attending as my guest s).
I look forward to seeing you
at the
dinner.
Thank you.
JDL/md
t t achmen t s
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Shoreham Wading iver igh chool
250A
Route
5A
Shoreham
New
York
MEMOR N UM
TO: Dr. Steven Cohen Ph.D. Superintendent of Schools
FROM: DanHol tzman
DATE: February 4 2015
RE: Best Budd ie s
n
oltznian Principal
Since the beginning of the 2010 11 school year Best Buddies; an organization dedicated
to establishing a global volunteer movement that creates opportunities for one to one
friendships integrated employment and leadership development for people with
intellectual and developmental disabilities has operated on a faculty volunteer basis
without funding from the district.
Currently under Mr. Matt Millheiser guidance and leadership the club has grown in
student involvement and popularity over the years. At any given meeting 40 50 students
are in attendance working with our students on various games activities and social
even t s
We are requesting for the 201 16 school year that the club be recognized by and funded
by the district. I have allocated funding for a club advisor in the high school co curricular
code
Several club members plan to speak at the February 10 2015 Board of Education
meeting to speak about the club and answer any questions.
Thank you for your consideration of this request.
DH
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SIIOREHAM WADING RIVER
HIGH
SCHOOL
250A Route 25A. Slioreham. New York I 1786
(631) 821-8265: Fax (631)821 -2428
Mark Passamonte Director
Health Physical Education and Athletics
To: Dr. SteveCohen, Superintendent
From:
Mark Passamonte,
Director
of1leaiih. Physical Education, and Athletics
t
Date: January 15. 2015
Re: Athletic
1
lelmel Discussion
I would liketo request the useof personal helmets in athletics be included as a discussion
item on an upcoming Board of
Education meeting agenda.
Currently, all district owned
football helmets
and
shoulder
pads
are
sent
out annually
(it is
recommended
that
reconditioning
occur even other year and reconditioned by a National Operating
Committee on
Standards for
Athletic Equipment
NOCSAE approved
company
(typically cither Schutt or Riddell based on the lowest bid). All helmets deemed unsafe
are returned to thedistrict stripped of padding
and facemasks
andare labeled
REJECTED . It
should
be noted that
SWR
is a member
of
The New
York
State Public
High
School Athletic Association NYSPHSAA
which is a
member
of the
National
Federation ofState High School Associations NFHS . Both of these
organizations
require protective equipment
to
be NOCSAE certified including helmets used
in
football,
lacrosse, baseball and Softball.
As a result of the tragic experience this fall, I have discovered that there are a number of
SWR students that use personal helmets in football, lacrosse, baseball and Softball. The
issue that arises is that personal
helmets
are nol sent
out
for
annual
reconditioning,
specifically in football and lacrosse. For baseball and Softball, the cost of
sending
out
helmets for reconditioning
exceeds
the cost of buying new helmets. The
issue
to address
moving forward asa
district is do we
require
students
to only wear
district
issued/owned
equipment?
Many area Athletic
Directors
indicate that they
face
this same hurdle.
Football helmets
in good standing can e deemed safe
for
use through
the reconditioning
process for up to
9
years. t could
be argued
that
a
personal
helmet
recently
purchased is safer than a9
year
old
district
issued helmet. As for lacrosse, the district does
not currently
provide
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