SWR school board meeting agenda Feb. 10 2015

8/9/2019 SWR school board meeting agenda Feb. 10 2015

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2.10.15 agenda Printed 2/6/2015 at 11:16:40 AM 1

SHOREHAM-WADING RIVER CENTRAL SCHOOL DISTRICT250B Route 25A, Shoreham, New York 11786 ~ (631-821-8100)

Dr. Steven Cohen, Super intendent of Schools

BOARD OF EDUCATION

Regular Public Meeting Agenda – DRAFT*

February 10, 2015

* NOTE: This is a tentative or draft agenda. Any item on this agenda is subject to change by addition or deletion until itis approved by the Board of Education.

The Shoreham-Wading River Central School District Board of Education is the authorized agency responsible for settingeducational policy in the District. It consists of seven members who each serve three-year terms and receive no salaryor other financial compensation.

The meetings, except for Executive Sessions, are held before the public. The Board of Education may convene toExecutive Session immediately after opening the meeting. At the end of the Executive Session, the Board of Educationwill re-convene to the Regular Meeting.

Arrival and departure times of the Board of Education members shall be noted in the minutes and within the order ofevents.

A maximum of half hour will be allocated for agenda items “Statements of Residents” with a three minute limit perindividual. Each speaker must be a resident of the District. Residents wishing to make comments or raise questionsshall state their name and address. Public discussion is prohibited on matters relating to staff and students at which theirreputation, privacy, or rights to due process or the rights of others to due process, could be in some way violated.

Residents will be permitted to participate in Board of Education discussion and agenda item “Discussion,” howeverBoard of Education members will speak first. Each resident will be limited to one input with a two minute maximum. Atime limit for residents’ discussion will be no more than 10 minutes unless a majority of the Board wants to extend thetime due to the nature of the topic. Residents will address the Board and not each other during this discussion.

Each Board Member voting on a motion shall be permitted to state the reason for doing so and the statement shall benoted in the minutes.

The public, in its comments, will refrain from making any direct references to student or staff members. Such references

to individual students or staff members are inappropriate in a public forum and should instead be conducted in privateconversation with an appropriate member of the staff.

PUBLIC SESSION AGENDA(For the possible purpose of considering a motion to enter Executive Session)

Time: 6:45 PMPlace: District Office Board Room

ADJOURN TO EXECUTIVE SESSION(If needed and subject to Board approval)

Time: 6:45 PMPlace: District Office Board Room

RESUME TO PUBLIC SESSION - AGENDA

Time: 7:00 PM Place: High School Library

I CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II APPROVAL OF AGENDA


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III STATEMENTS FROM RESIDENTS

IV STUDENT/STAFF RECOGNITIONa. Suffolk County Math Tournament winners b. High School Student – Perfect PSAT scorec. Middle School Teacher - NYS Master Teacher Programd. Professional Staff Appreciation

V OLD BUSINESS

VI REPORTS AND REVIEWSa. SWR Curriculum and Instruction: Supporting Academic Excellence and Success for All Studentsb. Superintendent’s Report

VII VOTES AND RESOLUTIONSa. Approval of minutes

* January 13, 2015

b. CPSE / CSE and 504 Meeting Summary – Memo dated January 21, 2015 and February 4, 2015

c. Financials – December 2014

d. Authorization for Eagle Scout Project

e. Policies – SECOND READING 7242 Student Directory Information 7222 Credential Options for Students with Disabilities

f. Resolutions:

#1415-126 Revision to Resolution #1415-104 (Appoint Poll Workers for Capital Projects Bond Vote): WHEREAS, on December 9, 2014, the Board of Education of the Shoreham-Wading River Central SchoolDistrict adopted Resolution #1415-104 which approved the poll workers at the Capital Projects Bond Vote onJanuary 13, 2015 to be compensated at a rate of $8.25/per hour; and

WHEREAS, effective December 31, 2014, the New York State minimum wage was increased to $8.75;therefore

RESOLVED, the Board of Education of the Shoreham-Wading River Central School District hereby approves arevision to Resolution #1415-104 adopted on December 9, 2014 to compensate the poll workers for the CapitalProjects Bond Vote on January 13, 2015 at a rate of $8.75 per hour.

#1415-127 Suffolk County Board of Elections Contract: RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District herebyapproves an agreement between the District and Suffolk County Board of Elections to use the Shoreham-Wading River High School and the Albert G. Prodell Middle School as polling sites for primary elections, generalelections, and special elections during the 2015 and 2016 calendar years at a fee of $75.00 per election/persite. The Superintendent and District Clerk are authorized to sign this contract and thereby signify the Board’sacceptance to the agreement.

#1415-128 CSEA Memorandum of Agreement – Amendment(s) to the CSEA Salary Schedule: WHEREAS, a Memorandum of Agreement was fully executed by the CSEA President and the Superintendentof Schools, therefore

BE IT RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District herebyratifies the attached Memorandum of Agreement dated February 10, 2015, between the District and Shoreham-Wading River Civil Service Employees’ Association (CSEA) regarding the amendment(s) to the CSEA SalarySchedule.

#1415-129 Establishment of Employee Benefit Accrued Liability Reserve (EBALR) Fund: (Included in 12/19/14 Update)WHEREAS, the New York State Office of Comptroller, Division of Local Government and School Accountability,has issued a bulletin entitled, Accounting for Compensated Absences – Updated and Clarified, dated December2008, which discusses funding for compensated absences as it applies to the General Municipal Law Section 6-p, Employee Benefit Accrued Liability Reserve Fund (EBALR); and


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WHEREAS, on March 24, 2009, the Board of Education of the Shoreham-Wading River Central School District,by Resolution #0809-160, discontinued the EBALR fund as of June 30, 2009, provided however that the Boardretained such amount in the EBALR fund as was necessary to satisfy any and all liabilities incurred and accruedagainst it; and

WHEREAS, per the audited financial statements dated June 30, 2014, it has been determined that the liabilityfor certain accrued employee benefit payments due to employees upon termination of the employees’ service,has increased based on current contractual salaries and increases in employees’ accrued leave balances,

resulting in an additional long term liability; and

WHEREAS, the District has determined that it is prudent to establish a new EBALR fund to finance theadditional liability for accrued leave time and benefits due to District employees upon termination of theemployees’ service as heretofore determined; therefore

BE IT RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District herebyestablishes an EBALR fund to finance certain accrued employee benefit payments due to employees upontermination of the employees’ service, defined to mean the cash payment of the monetary value of accrued andaccumulated but unused and unpaid sick leave, personal leave, holiday leave, vacation time, time allowancesgranted in lieu of overtime compensation and any other forms of payment for accrued but unliquidated timeearned by and payable to District employees upon termination of service, as authorized by the applicablecollective bargaining agreements and General Municipal Law Section 6-p(1)(b); and

BE IT FURTHER RESOLVED that the Board of Education of the Shoreham-Wading River Central School

District has determined to fund the EBALR from budgetary appropriations and other funds that may be legallyappropriated.

#1415-130 Authorization of Budgetary Transfer(s):WHEREAS, on March 4, 2014, the Board of Education of the Shoreham-Wading River Central School Districtadopted Resolution #1314-159 which authorized $401,923.35 to be transferred from the General Fund to theCapital Fund to fund the emergency replacement of the High School C Wing Roof; and

WHEREAS, the roof replacement project has been completed at a total cost of $256,813.49, leaving a balanceof $145,109.86; and

WHEREAS, the balance of $145,109.86 for the High School C Wing Roof Replacement project is available tobe transferred back to the General Fund; therefore

BE IT RESOLVED, that the Board of Education of the Shoreham-Wading River Central School Districtauthorizes the appropriation in the 2014-2015 school year of $145,109.86 from the Capital Fund back to theGeneral Fund.

#1415-131 Authorization of a Deposit Payment for Natural Helpers Retreat: RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District herebyapproves a non-refundable deposit of $850.00 to Camp Alvernia to reserve space for the District’s NaturalHelpers Retreat from December 5 – 7, 2015.

#1415-132 Rejection of Proposals Received for a Construction Management Consultant: (included in 1/16/15 Update)WHEREAS, a request for proposals was advertised for a Construction Management Consultant in our two (2)official newspapers, and opened on November 14, 2014 at 11:00 AM; and

WHEREAS, specifications were mailed to four (4) vendors and proposals were received from two (2) vendors;and

WHEREAS, such proposals have been reviewed by the Assistant Superintendent for Finance and Operationsand Director of Facilities III; and

WHEREAS, the Assistant Superintendent for Finance and Operations and Director of Facilities III have made adetermination to reject all the proposals received as they are not in the best financial interest of the District;therefore

BE IT RESOLVED that the Board of Education of the Shoreham-Wading River Central School District rejects allproposals received in response to the request for proposals for a Construction Management Consultant.


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#1415-133 Used Bucket Truck Bid Award:WHEREAS, a request for bids was advertised for a Used Bucket Truck in our two (2) official newspapers, andopened on January 23, 2015 at 11:00 AM; and

WHEREAS, bids were received from four vendors; and

WHEREAS, such bids have been reviewed by the Assistant Superintendent for Finance and Operations,Director of Facilities III and the Purchasing Agent; and

WHEREAS, the Assistant Superintendent for Finance and Operations, Director of Facilities III and thePurchasing Agent have recommended award to the lowest responsible vendor meeting the specifications;therefore

BE IT RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District awardsthe bid for a Used Bucket Truck at a fee of $45,900.00 for a 2008 Ford F-550 4x2 to the following vendor:

Altec NuecoBirmingham, Alabama

BE IT FURTHER RESOLVED, that the President of the Board is authorized to sign a contract associated withsaid bid award.

#1415-134 Approval of Vendor for Replacement of District Data Network Storage Device and Backup Power Supply: WHEREAS, on October 2, 2012 the voters of the Shoreham-Wading River Central School District authorized a

District-Wide Technology Upgrade proposition which included upgrades; and

WHEREAS, the District’s Director of Technology has reviewed quotes from vendor(s) included in awarded NewYork State OGS Contract #PT64100, PT62398 and PT64524 for replacement of District data network storagedevice; and

WHEREAS, the District’s Director of Technology has reviewed quotes from vendors included in awarded NewYork State OGS Contract #PT63990 for backup power supply; and

WHEREAS, the District’s Director of Technology has found the vendor(s) to be in compliance withspecifications for upgrades; and

WHEREAS, the District’s Director of Technology has selected from the above awarded New York State OGScontracts the following vendor for the replacement of District data network storage device at a cost of

$48,328.88 and backup power supply at a cost of $4,462.70:

CSDNETBayport, New York

BE IT RESOLVED, the Board of Education of the Shoreham-Wading River Central School District approves atotal expenditure of $52,791.58 for replacement of District data network storage device and backup powersupply to: CSDNET and authorizes the Purchasing Agent to prepare purchase orders for same; and

BE IT FURTHER RESOLVED, that the President of the Board is authorized to sign a contract associated withsaid bid awards.

#1415-135 Declaration of Obsolete Equipment: WHEREAS, the Board of Education of the Shoreham-Wading River Central School District hereby classifies thebelow list of items as being obsolete, irreparable, no longer in use, and / or of no monetary value; therefore

BE IT RESOLVED, the Board of Education of the Shoreham-Wading River Central School District approves thebelow list of items to be disposed of in accordance with District Policy #5250.

ITEM SCHOOL/DEPT QTY MAKE/MODEL SERIAL # TAG/INV # REASON

Choral Risers Middle School 7 Unknown Unknown SWR Tag #2163-2169

Damaged – safety hazard

Football Helmets Athletics 15 Various N/A N/A Rejected during the re-conditioning process, no

longer usableFootball Shoulder Athletics 6 Various N/A N/A Rejected during the re-


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Pads conditioning process, nolonger usable

#1415-136 Donation(s):RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District accepts thefollowing donation(s) and, if necessary, approves the appropriate budget line(s) to be increased by that amount:

1. To Miller Avenue Elementary School from Miller Avenue PTO:a. Check #2123 in the amount of $4,950.00 to fund an Arts-in-Education Program entitled

iGame 4 on February 9-13, 2015 and to be processed through Code A2110.4900.11.0001.

b. Check #2133 in the amount of $1,500.00 to fund a presentation entitled The Jester Jim Show on March 2, 2015 and to be processed through Code A2110.4900.11.0001.

2. To Albert G. Prodell Middle School from Middle School PTO:a. Check #1229 in the amount of $367.49 to purchase rewards for Random Acts of Kindness

Week and to be processed through Code A2110.5010.13.0000.

b. Check #1226 in the amount of $13,740.00 to purchase 30 iPad Airs, including necessaryaccessories, warranties and a storage cart and to be processed through Code A2630.2000.05.0000.

c. Check #1227 in the amount of $6,436.35 to purchase 30 iPad Airs, including necessaryaccessories, warranties and a storage cart and to be processed through Code

A2630.2000.05.0000.

#1415-137 Wildcat Athletic Club (WAC) Donation(s):RESOLVED, that the Board of Education of the Shoreham-Wading River Central School District accepts thefollowing donation(s) and, if necessary, approves the appropriate budget line(s) to be increased by that amount:

1. To Shoreham-Wading River Central School District from Wildcat Athletic Club (WAC):Twenty-five (25) sideline chairs valued of $2,532.53.

#1415-138 BOCES Agreement for Acquisition and Installation of Networked Copiers, Related Software and Other Services: WHEREAS, the District (District) and the Board of Cooperative Educational Services, First Supervisory Districtof Suffolk County (BOCES), desire, pursuant to Section 109-b and Section 119-o of the General Municipal Law,and Section 1950(4)(aa) of the Education Law, to undertake a Technology Project consisting of the acquisitionand installation of networked copiers, and other services as indicated in said Technology Project, and

WHEREAS, the cost of the Administrative Technology Project #SWR-41-011315-2014-2019 // XeroxNetworked Copiers is $482,848.62 to be paid in equal installments over a five-year period from April 2015through April 2020.

NOW, THEREFORE, BE IT RESOLVED, by the Board of Education of the Shoreham-Wading River CentralSchool District as follows:

The President of the Board of Education and the Superintendent of Schools are hereby authorized, on behalf ofthe District, to execute and deliver the Eastern Suffolk BOCES Multi-Year Service Agreement; the executionthereof by the President of the Board of Education and Superintendent of Schools to constitute conclusiveevidence of such approval.

The officers, employees and agents of the District are hereby authorized and directed for and in the name andon behalf of the District to do all acts and things required or provided for by the provisions of the Eastern Suffolk

BOCES Multi-Year Service Agreement, including all acts and things necessary to ensure the payments duethereunder, and deliver all additional certificates, instruments and documents, to pay for such fees, charges andexpenses and to do all such further acts and things as may be necessary or, in the opinion of the officers,employee or agent acting, desirable and proper to effect the purpose of the foregoing resolution and to causecompliance by the District with all of the terms, covenants and provisions of the Eastern Suffolk BOCES Multi-Year Service Agreement, binding upon the District.

VIII PERSONNEL As per Personnel Recommendations for:


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APPOINTMENTS: Per Diem Substitute Teacher(s); Regular Substitute(s); Home Instruction Staff;Curriculum Writing Staff; Co-Curricular Staff; Coach(es); Chaperone(s); Scorer(s);Timer(s); Special Education Aide(s); Substitute Support Staff; Community ProgramsStaff

APPROVALS: HS Guidance Counselor(s) Summer Hours; Maternity/FMLA Leave(s);

RESIGNATIONS: Reading Support Staff; Coach(es)

IX COMMUNICATIONSa. BOCES Executive Briefing Dinner – February 25, 2015 (6:30 PM – 8:00 PM) b. BOCES – Suffolk Region PTA Dinner – March 18, 2015 (7:00 PM)

X DISCUSSIONa. Athletic Equipmentb. Proposal to Establish a Club for Best Buddies Program

XI ADDITIONAL COMMENTS FROM RESIDENTS

ADJOURN TO EXECUTIVE SESSION(If needed and subject to Board approval)


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SHOREH M W DCVG RIVER

HIGH S HOOL

250A Route 25A. Sboreham, New York 11786

63 1 821-8265: Fax 631 821-2428

rk Passamonle Director

Health, Physical Education and Athletics

To: Steven

Cohen

Ph D Superintendent of Schools

rom

Mark Passamonle Director

of ealth Physical Education and thletics

l

ate

January20,2015

Re: Eagle Scout Project

Attached

isa

description

of

an Eagle Scout

Project Proposal from Ryan

Ledda

a

freshmen at SWR

Ryan

will outline his project to

the

Board ofEducation at the

January

27 2015

meeting

Ryan would like

district

approval

before consulting

the

Cutinella

family

on

the project Given that the capital project

will

involve the installation ofa

turf

field

Ryan has

several

location options

to

bo

considered

for the memorial

Please

contact me ifyou have further questions Thank you


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Eastern

Suffolk

O ES

ducat ional

Services

Tha t Transform

Lives

Julie

Davis Lutz, Ph.D.

Chief Operating Officer

201

Sunrise

Highway

Patchogue, NY 11772

Voice: 631) 687-3001

Fax:

631 289-2529

E-mail:

[email protected]

MEMORANDUM

TO:

Superintendents

of

Schools,

Eastern Suffolk BOCES

FROM: Jul ie Davis Lutz, Ph.D.

DATE:

January

30,

2015

RE: PTA Dinne r - March 18 . 2015

The

8thAnnual

Eastern

Suffolk

BOCES -

Suffolk Region

PTA Dinner

w

be

held

on

Wednesday, March 18,

2015,

at the Bixhorn Technical Center/Bellport Academic Center

in Bellport beginning at 7:00 p.m. Attached you will find the letter of invitation,

directions, and registration form which were recently mailed to the Suffolk Region PTA

presidents.

As always, you are welcome to attend this dinner along with your Board Members. Feel

free to e xt en d t he invitation to your Board of Education. Come see

what

students in

your

district

are doing at Eastern

Suffolk

BOCES.

Please confirm your attendance, as well as the attendance of your Board Members, with

Maria Dell Aquila at mdellaqu S)esboces.ora or 687-3041 by Friday, March 13, 2015. If

you or your Board members register through my office, there is no registration fee

as

you will be attending as my guest s).

I look forward to seeing you

at the

dinner.

Thank you.

JDL/md

t t achmen t s


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Shoreham Wading iver igh chool

250A

Route

5A

Shoreham

New

York

MEMOR N UM

TO: Dr. Steven Cohen Ph.D. Superintendent of Schools

FROM: DanHol tzman

DATE: February 4 2015

RE: Best Budd ie s

n

oltznian Principal

Since the beginning of the 2010 11 school year Best Buddies; an organization dedicated

to establishing a global volunteer movement that creates opportunities for one to one

friendships integrated employment and leadership development for people with

intellectual and developmental disabilities has operated on a faculty volunteer basis

without funding from the district.

Currently under Mr. Matt Millheiser guidance and leadership the club has grown in

student involvement and popularity over the years. At any given meeting 40 50 students

are in attendance working with our students on various games activities and social

even t s

We are requesting for the 201 16 school year that the club be recognized by and funded

by the district. I have allocated funding for a club advisor in the high school co curricular

code

Several club members plan to speak at the February 10 2015 Board of Education

meeting to speak about the club and answer any questions.

Thank you for your consideration of this request.

DH


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SIIOREHAM WADING RIVER

HIGH

SCHOOL

250A Route 25A. Slioreham. New York I 1786

(631) 821-8265: Fax (631)821 -2428

Mark Passamonte Director

Health Physical Education and Athletics

To: Dr. SteveCohen, Superintendent

From:

Mark Passamonte,

Director

of1leaiih. Physical Education, and Athletics

t

Date: January 15. 2015

Re: Athletic

1

lelmel Discussion

I would liketo request the useof personal helmets in athletics be included as a discussion

item on an upcoming Board of

Education meeting agenda.

Currently, all district owned

football helmets

and

shoulder

pads

are

sent

out annually

(it is

recommended

that

reconditioning

occur even other year and reconditioned by a National Operating

Committee on

Standards for

Athletic Equipment

NOCSAE approved

company

(typically cither Schutt or Riddell based on the lowest bid). All helmets deemed unsafe

are returned to thedistrict stripped of padding

and facemasks

andare labeled

REJECTED . It

should

be noted that

SWR

is a member

of

The New

York

State Public

High

School Athletic Association NYSPHSAA

which is a

member

of the

National

Federation ofState High School Associations NFHS . Both of these

organizations

require protective equipment

to

be NOCSAE certified including helmets used

in

football,

lacrosse, baseball and Softball.

As a result of the tragic experience this fall, I have discovered that there are a number of

SWR students that use personal helmets in football, lacrosse, baseball and Softball. The

issue that arises is that personal

helmets

are nol sent

out

for

annual

reconditioning,

specifically in football and lacrosse. For baseball and Softball, the cost of

sending

out

helmets for reconditioning

exceeds

the cost of buying new helmets. The

issue

to address

moving forward asa

district is do we

require

students

to only wear

district

issued/owned

equipment?

Many area Athletic

Directors

indicate that they

face

this same hurdle.

Football helmets

in good standing can e deemed safe

for

use through

the reconditioning

process for up to

9

years. t could

be argued

that

a

personal

helmet

recently

purchased is safer than a9

year

old

district

issued helmet. As for lacrosse, the district does

not currently

provide


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Documents

SWR school board meeting agenda Feb. 10 2015