Reporte financiero - SDL 2013

T a k i n g t h e r o a d l e s s t r a v e l e d






FINANCIAL REPORT SDL 2013







INTRODUCTION SDL was the first conference in AIESEC Peru that had a 4 day long agenda. Although this was a necessary change, it presented a challenge in terms of logisAcs, budgeAng and markeAng. The main problem lay in determining a fee that was both affordable for the delegates and that would cover the conference’s expenses. On that note, the Membership CommiKee decided to invest S/. 5,000 soles in the naAonal educaAon cycle to cover certain expenses. The main goal of this investment was to decrease the fees and provide assistance to more delegates (200 delegates).







PROJECTED BUDGET Counts

INCOMES Value Amount Total

Delegates S/. 35,027.50 Delegates Fee S/. 215.00 192 S/. 35,027.50 EB + TLP S/. 210.00 149 S/. 31,290.00 NST S/. 157.50 19 S/. 2,992.50 MC, chair, OC S/. 0.00 24 S/. 0.00 Damage Fee S/. 5.00 149 S/. 745.00

Merchandising S/. 1,186.00 SAckers x100 S/. 1.00 72 S/. 72.00 Vasos de Shot x100 S/. 1.50 216 S/. 324.00 Pulseras de goma x 100 S/. 1.00 250 S/. 250.00 Polos SDL S/. 15.00 36 S/. 540.00

Total Revenues 1 S/. 36,213.50

Counts EXPENSES Value Amount Total

Hotel S/. 21,860.00 Hotel S/. 69.30 200 S/. 13,860.00 CAFAE (Auditorio) S/. 160.00 50 S/. 8,000.00

Meals S/. 13,216.00 Breakfast S/. 9.44 200

Meals 4 S/. 9.44 200 S/. 7,552.00 Dinner 3 S/. 9.44 200 S/. 5,664.00

MC Team + Chair S/. 2,991.40 Buses (Going) S/. 507.40 1 S/. 507.40 Buses (Returning) S/. 708.00 3 S/. 2,124.00 Peajes (ida y vuelta) 4 S/. 2.50 6 S/. 60.00

Movilidad miembros del MC (Facilitadores) S/. 100.00 2 S/. 200.00

Gastos generales del Chair S/. 100.00 1 S/. 100.00 Conference Materials S/. 934.00

OC transportaAon S/. 100.00 1 S/. 100.00 Conference Team T-‐Shirt S/. 13.00 8 S/. 104.00 PrinAng & Copy Costs S/. 500.00 1 S/. 500.00 Other Materials S/. 50.00 1 S/. 50.00 RegistraAon (Bracelet + Print) S/. 180.00 1 S/. 180.00

Merchandising S/. 1,660.00 SAckers x100 S/. 1.00 120 S/. 120.00 Vasos de Shot x100 S/. 1.00 360 S/. 360.00 Pulseras de goma x 100 S/. 1.00 400 S/. 400.00 Polos SDL S/. 13.00 60 S/. 780.00 Total Expenditures 1 S/. 40,661.40 Profit/Loss 1 -‐4,448







EnAty : AIESEC in PERU Invoice date: : 30th of July 2013

FEES DEL CONGRESO

LC CONFERENCE FEE

DAMAGE FEE TOTAL TCS TO

PAY TCS TO RECEIVE

BALANCE TO PAY

AIESEC CLUdeP S/. 2,750 S/. 65 S/. 2,815 S/. 988 S/. -‐ S/. 3,803 AIESEC CLUS S/. 3,780 S/. 90 S/. 3,870 S/. 1,368 S/. -‐ S/. 5,238 AIESEC PIURA S/. 3,630 S/. 85 S/. 3,715 S/. 1,216 S/. 3,680 S/. 1,251 AIESEC CLAQ S/. 3,990 S/. 95 S/. 4,085 S/. 1,444 S/. 4,180 S/. 1,349 AIESEC CUSCO S/. 840 S/. 20 S/. 860 S/. 228 S/. 1,110 S/. -‐22 AIESEC CLUL S/. 4,200 S/. 100 S/. 4,300 S/. 1,520 S/. -‐ S/. 5,820 AIESEC CLUC S/. 4,410 S/. 105 S/. 4,515 S/. 1,596 S/. -‐ S/. 6,111 AIESEC CLPA S/. 5,670 S/. 135 S/. 5,805 S/. 2,052 S/. -‐ S/. 7,857 AIESEC TACNA S/. 420 S/. 10 S/. 430 S/. 152 S/. 480 S/. 102 AIESEC TRUJILLO S/. 840 S/. 20 S/. 860 S/. 228 S/. 600 S/. 488 AIESEC CHICLAYO S/. 840 S/. 20 S/. 860 S/. 304 S/. 800 S/. 364 AIESEC UCSUR S/. 210 S/. 5 S/. 215 S/. 76 S/. -‐ S/. 291 NSTs S/. 2,993 S/. 71 S/. 3,064 S/. -‐ S/. -‐ S/. 3,064

TOTAL FEE INCOME S/. 35,716

INCOMES

Vice President

Finance TaVana León

VENTA DE MERCHANDISING

MERCHANDISING UNITARY PRICE QUANTITY TOTAL BALANCE

SAckers x100 S/. 1.00 58 S/. 58.00 Vasos de Shot x100 S/. 1.50 97 S/. 145.50 Pulseras de goma x 100 S/. 1.00 78 S/. 78.00 Polos SDL S/. 15.00 34 S/. 510.00

TOTAL INCOME MERCHANDISING S/. 792







EXPENSES Concepto Pago Monto Fecha

CAFAE S.A.

P.1 S/. 6,750 12/07/13 P.2 S/. 610 13/07/13 P.3 S/. 2,800 31/07/13 P.4 S/. 5,850 6/08/13 P.5 S/. 5,850 7/08/13

TOTAL S/. 21,860

COMIDAS

Desayunos S/. 1,250 7/08/13 Meal P.1 S/. 3,908 13/07/13 Meal P.2 S/. 3,908 5/08/13 Meal P.3 S/. 5,894 8/08/13

TOTAL S/. 14,960

MERCHADISING

SVckers ( MC Banderitas) S/. 140 4/08/13 SVckers ( I am an AIESECer) S/. 100 4/08/13 Pulseras de cinta saVnada S/. 90 4/08/13 Pulseras de silicona S/. 300 4/08/13 Polos del congreso x40 S/. 600 7/08/13

TOTAL S/. 1,230

MOVILIDAD Bueses S/. 2,407 10/08/13 TOTAL S/. 2,407

LOGISTICA

Polos personalizados del congreso S/. 120 7/08/13 Copias libro S/. 79 7/08/13 Comida OC S/. 40 8/08/13 Velas S/. 5 6/08/13 Vasos de plásVco S/. 10 7/08/13 Pliegos de Cartulina S/. 20 1/08/13 Rollos de palito (10m) . TOTAL 325m S/. 20 7/08/13 Gastos extras de local S/. 36 8/08/13 Transporte OC S/. 185 8/08/13 Peaje S/. 15 8/08/13 Hilo Pabilo S/. 21 6/08/13 Tempera + cinta masking +plumon +globos+ sobres S/. 122 6/08/13 Bagdes x 200 S/. 265 8/08/13 Bolas tecnopor x 120+ 3 pinceles + 2 planchas de tecnopor S/. 52 7/08/13 ConfeV S/. 15 7/08/13

TOTAL S/. 1,005 GASTO TOTAL DE LA CONFERENCIA S/. 41,463







PLANED VS. EXECUTED Counts PRS REAL (-‐)

Ocurrences Total Total TOTALES Delegates S/. 35,028 S/. 30,478 S/. 4,550

Delegates Fee S/. 35,028 S/. 30,478 EB + TLP S/. 31,290 NST S/. 2,993 MC, chair, OC S/. 0 Damage Fee S/. 745

Merchandising S/. 1,186 S/. 798 S/. 388 SAckers x100 S/. 72 S/. 798 Vasos de Shot x100 S/. 324 Pulseras de goma x 100 S/. 250 Polos SDL S/. 540

S/. 36,214 S/. 31,275 S/. 4,938

Counts PRS REAL (-‐) Ocurrences Total Total TOTALES

Hotel S/. 21,860 S/. 21,860 S/. 0 Hotel S/. 13,860 S/. 21,860 CAFAE (Auditorio) S/. 8,000

Meals S/. 13,216 S/. 14,960 S/. 1,744 Breakfast S/. 1,250

Meals 4 S/. 7,552 S/. 13,710 Dinner 3 S/. 5,664

MC Team + Chair S/. 2,991 S/. 2,407 S/. 584 Buses (Going) S/. 507 S/. 2,407 Buses (Returning) S/. 2,124 Peajes (ida y vuelta) 4 S/. 60 Movilidad miembros del MC (Facilitadores) S/. 200 Gastos generales del Chair S/. 100

Conference Materials S/. 934 S/. 1,005 S/. 71 OC transportaAon S/. 100 S/. 1,005 Conference Team T-‐Shirt S/. 104 PrinAng & Copy Costs S/. 500 Other Materials S/. 50 RegistraAon (Bracelet + Print) S/. 180

Merchandising S/. 1,660 S/. 1,230 S/. 430 SAckers x100 S/. 120 Vasos de Shot x100 S/. 360 Pulseras de goma x 100 S/. 400 Polos SDL S/. 780 S/. 40,661 S/. 41,463 S/. 801 PRE Total Expenditures -‐S/. 4,448 S/. 10,187 TO CHARGE S/. 5,238

Total Expenditures -‐S/. 4,949







TAKE AWAYS 194 delegates were supported , 151 paid the complete fee, 15 NSTs paid ¾ of the congress fee (there is a 25% discount approved on the last legislaAon) and 24 people (8 OC member, 1 chair and 15 MC members) had their congress fee waived. This congress also had the assistance of 3 NSTs from different ciAes (Arequipa and Piura), which for the first Ame meant defining how to use the TCS for the naAonal support team. The main conclusion was to cover their Ackets from the naAonal budget which meant a S/. 586.00 extra investment. The three main lessons from this conference are: •  There is a need to increase the capacity of corporate sales

if we ever want to reach a posiAve balance in a naAonal conference.

•  There was a 90% efficiency with the congress’ budget, which was a result of MC-‐OC work and financial risk management from the Finance Team.

•  There needs to be a more conservaAve approach when projecAng the merchandising sales (around 50% of the total) during the conference. On that note we need to create a follow-‐up plan to keep generaAng income from merchandising sales post-‐conference.

www.aiesec.org

AIESEC in PERU

Tatiana León Iriarte ([email protected])

Finance and Legal VicePresident

Economy & Finance

Reporte financiero - SDL 2013