Carolyn alderson

JISC Collections 8 April 2023 | Click: View=>Header&Footer | Slide 1

The difficulties encountered in trying to make eBook collections available to FE

Carolyn Alderson

JISC Collections

When it’s not Free!!

Ebooks for FE in ‘library purchased’ context - Challenges

Collections and Jisc bands

The Evidence Based Acquisition (EBA) – usage based model

eBooks Consortia Pilot – shared collection

HE in FE:

– Jisc Collections Decision Tool and AAUs

– Case Study KAFEG (Kent consortium)

Harnessing shared eBook interests

Working with closed consortia/groups

| Slide 2

JISC Collections

FE in “purchased” context: Challenges

FE Library

– Budget

– HE in FE

– Content

– Free trials and expectations

Publishers

– Understanding the FE budget issue

– Internal barriers

Jisc Collections

– Managing publisher expectations

– Opt in offers

JISC Collections

Opt-in Collection Pricing and Jisc Bands for FE

Around 400 FE colleges in England, Scotland, Wales & Northern Ireland

• A 0

• B 0

• C 1

• D 7

• E 60

• F 72

• G 52

• H 64

• I 93

• J 47

| Slide 4


Collections in the Jisc Collections Catalogue

JISC Collections

Alexander Street Press Offer to FE 2014 - Video

JISC HE Band A pricing for Filmakers Library Online = £1,525 (c. 72% of US List)

JISC HE Band A pricing for performance arts collections = £1,234 (c. 72% of US List)

| Slide 6

Single collection optional add-ons – performance arts – require Filmakers subscription

Price applicable for each institution.FE average list price JISC price

Dance in Video £ 830 £ 200 Theatre in Video £ 830 £ 200 Opera in Video £ 830 £ 200 Classical Music in Video £ 830 £ 200

FE JISC promotion – Alexander Street Press

FE average list

priceJISC price Minimum Number

of institutions

Filmakers Library Online £ 1,090 £ 500 20- nb: includes all videos from Volume I and Volume II £ 400 30 £ 300 50

JISC Collections

The Evidence Based Acquisition Model

What is it?

Deposit up front

Access all/defined content for a year and then chose what to keep to value of deposit

Usage data

The EBA model and discussions with publishers

– EBASS25 project

– A ‘good fit’

| Slide 7

JISC Collections 23rd September 2013 | KAFEC| Slide 8

http://ebass25.rhul.ac.uk

JISC Collections

CUP EBA eBooks Offer HE & FE

Institutions opt for 12 months or 6 months access to either all monographs or to specified subject collections. The total list price of the complete monographs collection is over £1,250,000.

12 month access option:

At the mid-point of the agreement (end of 6 months) institutions must use 33% of their upfront payment by selecting books up to that value to keep in perpetuity by the end of the 7 th month. At the end of the 12 month period the institution decides the remainder of the selection of books to keep in perpetuity based on usage (or other criteria). This decision is made by the end of the 13th month.

6 month access option:

At the end of the 6 month period the institution shall decide the selection of books to keep in perpetuity based on usage (or other criteria). This decision is made by the end of the 7th month

Lowest FE price £3,300 for access to a subject collection for 6 months:

– Humanities, Social Sciences, or STM Collections

Conclusion: Not affordable to FE generally when Opt In

| Slide 9

JISC Collections

EBA model – considerations for FE

Pros and Cons of the model

–Opt-in

–Each institution has to put an amount upfront

• What amount is relevant for FE?

• Essentially a paid for trial?

• How many title will the deposit buy at the end?

–MARC records

–No DRM so access to all content for a year or six months

–Usage analysis

• Find out which eBook titles get used by College and across FE

–Consortia pricing may make a difference

| Slide 10

JISC Collections

EBA Consortia pricing

Commitment from participants

Negotiate/agree with the Publisher(s) what the cost of a title is for retaining perpetual access by all participating colleges

Combine deposits from participating FE colleges as single deposit

Have the trial

Review combined usage of eBooks

Agree which eBooks to share / keep in perpetuity to the value of the combined deposit

| Slide 11


http://www.slideshare.net/sconul/jisc-e-books-consortia-project

JISC Collections

Jisc eBooks Consortia Project

Based on a consortial business model trialled by Max Planck Institute (Germany) and CBUC (Spain)

Consortium of 6 academic libraries with large Engineering Faculties

6 publishers of engineering books (some large engineering publishers excluded as libraries had existing big deals)

Whenever one of the libraries purchased an eBook, all libraries had access

‘Price multiplier’ negotiated with each publisher. In the pilot this was paid by JISC Collections. In a ‘real life’ consortium it would be split among the libraries

JISC Collections

Explaining how the model might work. All figures are hypothetical

| Slide 14

Library EXAMPLE No titles purchased

EXAMPLE COST of

titles purchased

Own library's use of

purchased titles

Use by others of library’s

purchased titles

Library's use of non-

purchased titles

% use of non-

purchased total

Contribution by % used

non- purchased

Total per Library

Library 1 0 £0 0 0 1210 7.97% £1,326 £1,326

Library 2 13 £1,500 252 2497 48 0.32% £53 £1,553

Library 3 13 £1,300 320 1271 3828 25.21% £4,196 £5,496

Library 4 34 £3,400 2246 3753 4932 32.48% £5,407 £8,807

Library 5 15 £950 1491 4675 1633 10.76% £1,790 £2,740

Library 6 25 £2,500 1589 3875 3532 23.26% £3,872 £6,372

Totals 100 £9,650 5898 16071 15183 100.00% £16,645 £26,295

2.725

Total cost to access same 100 titles without consortium x 6 libraries £60,000.00

Total cost to consortium £26,295

Saving £33,705.47

% Discount 56.18%

Multiplier Agreed

JISC Collections

HE in FE

Things to check

Does the FE College have an HE partner?

Is the HE partner willing to look into extending access from their e-resource licenses to incorporate HE in FE student users for key resources?

– Additional Authorised Users

– Jisc Collections: Decision Tool

| Slide 15

JISC Collections 23rd September 2013 | KAFEC| Slide 16


KAFEC: HE students in FE Colleges Vicky Legge, Licensing Manager

JISC Collections | KAFEC | Slide 18

KAFEC - Consortium of 6 Kent Colleges

5 of the 6 colleges have directly funded HE students

These HE students no longer have access to eResources via their partner university

Partner university validates courses, but they are no longer ‘their’ students

Students now belong to the college

FE College receives direct funding and student tuition fees

Colleges have a small window of time to provide eResources to support their HE courses

Content not relevant to their FE students

KAFEC – HE students in FE Colleges

JISC Collections

KAFEC: Mostly about Journals

Jisc Collections working with KAFEC

6 key shared interest publishers identified

5 Publishers offering free trials (to Dec)

Majority of the publishers are NESLi2

SAGE, Wiley, T&F, Elsevier, Springer and Emerald

E.g. Wiley 50% discount FE price, Springer open trials to all FE

Trials – Identify level of use of HE in FE / collections of interest

Monitor Usage in JUSP

| KAFEC| Slide 19

JISC Collections

KAFEC: Considerations and Next Steps

HE access by Shibboleth Credentials (UKAMF Helpdesk info provided)

Not all institutions want to take part in the agreements

Review usage in JUSP

–Can institutions offer HE-only Shibboleth access? –HE-only deals and potential closed consortium offers–Learn from discussions to potentially help other FE institutions–Springer Feedback (all FE trials; journals and ebooks)

| KAFEC| Slide 20

JISC Collections

Harnessing Shared eBooks Interest

Planning

– Leading the consortium / co-ordinating the activity

– Committing budget at the outset/ Setting Consortium objectives

– Which content and which model?

– Publishers (Collection, EBA) / Aggregators (Multiplier)

– Access arrangements [HE in FE?]

Negotiating the deal

Reporting and communication

Invoicing and Single Payment

Licensing

Usage analysis

| Slide 21

JISC Collections | Slide 22

JISC Collections

Thank you for listening

Anyone interested?

Carolyn Alderson

[email protected]

8 April 2023 | | Slide 23

Education

Carolyn alderson