MODULE 6

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Microsoft Excel 2013

Creating an Excel Workbook

Working with Formulas and Functions

Formatting Cells

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Formatting Cells

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Skills You Learn

1. Apply number formats

2. Work with other formatting tools

3. Adjust column width and row height

4. Fill cells with a color

5. Add borders

6. Merge cells

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Skill 1 Steps: Apply Number Formats

Apply Formatting to a Cell

1. Click a cell to make it the active cell

2. Enter a date, e.g., 3/23, and then press Ctrl + Enter

3. Click the Number Format option box arrow in the Number group on the HOME tab

4. Click Long Date

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Skill 1 Steps…continued

Apply Formatting to a Range

5. Drag to select a range, click the Accounting Number Format button, and then click the Decrease Decimal button two times

6. Drag to select a range, click the Number Format option box arrow, and click More Number Formats

7. In the Format Cells dialog box, click the down-pointing arrow at the right of the Decimal Places measurement box two times to change the value to 0

8. Click OK© Paradigm Publishing, Inc.

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Skill 1 Steps…continued

Apply Custom Formatting

9. Drag to select a range

10. Click the Number group dialog box launcher

11. In the Format Cells dialog box with the Number tab selected, click Custom in the Category list box

12. Double-click the value that appears in the Type text box and type 00#

13. Click OK

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Skill 1 Visual: Apply Number Formats

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Click the Number Format option box arrow in the Number group on the HOME tab and then click an option.

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Skill 1 Visual…continued

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Click the Number group dialog box launcher to open the Format Cells dialog box.

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More Choices for Number Formatting Some variations of the number formats are

available as styles in the Cell Styles gallery To access the gallery, click the HOME tab and

then click the Cell Styles button in the Styles group

The Number Format section of the gallery lists the number styles you can apply

CHECKPOINT QUESTION

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This number format applies a currency symbol, adds two decimal places, and changes the cell’s alignment.

a. Accountingb. Numberc. Percentd. General

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Skill 2 Steps: Work with Other Formatting Tools

1. Click a cell to make it the active cell

2. Click the Cell Styles button in the Styles group on the HOME tab and then click an option

3. Drag to select a range

4. Click the Font button arrow in the Font group, scroll down, and then click an option at the drop-down gallery

5. Click the Increase Font Size button

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Skill 2 Steps…continued

6. Drag to select a range

7. Click the Wrap Text button in the Alignment group

8. Click the Bold, Italic, or Underline button in the Font group

9. Click the Font Color button arrow and click to select a color

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Skill 2 Visual: Work with Other Formatting Tools

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Click the Cell Styles button in the Styles group on the HOME tab to display the Cell Styles gallery.

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Changing the Theme You can change the overall look of the

worksheets in a workbook simply by changing the theme

The theme supplies the overall formatting settings for the workbook file, including the fonts, colors, effects, and cell styles

To apply a theme:1. click the Themes button in the Themes group on the

PAGE LAYOUT tab

2. click the theme you want

CHECKPOINT QUESTION

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These may include font, border, fill, and other formatting settings.

a. wrap textb. Merge & Centerc. bordersd. cell styles

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Skill 3 Steps: Adjust Column Width and Row Height

1. Click a cell to make it the active cell

2. Click the Format button in the Cells group on the HOME tab

3. Click Row Height in the Cell Size section of the drop-down list, type a measurement in the Row height text box, and then click OK

4. Move the mouse pointer over the bottom border of a row and then double-click

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Skill 3 Steps: Adjust Column Width and Row Height

5. Make any cell in a column the active cell

6. Click the Format button in the Cells group

7. Click Column Width in the Cell Size section of the drop-down list

8. Type a measurement in the Column width text box and click OK to close the dialog box

9. Move the mouse pointer over the right border of a column heading and double-click to AutoFit the column width

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Skill 3 Visual: Adjust Column Width and Row Height

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Click the Format button in the Cells group on the HOME and then click an option.

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Changing Column Width Default Settings With the default Office Theme applied, the

default column width is 8.43 characters and the default row height is 15 points

To adjust the default column setting:1. click the Format button in the Cells group on the

HOME tab

2. click Default Width at the drop-down list to open a dialog box

3. enter a new standard column width for the workbook

CHECKPOINT QUESTION

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The _____ feature helps you size a row or

column automatically.

a. Format Painterb. wrap textc. Format Cellsd. AutoFit

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Skill 4 Steps: Fill Cells with a Color

1. Click a cell to make it the active cell

2. Click the Fill Color button arrow in the Font group on the HOME tab and then click a color option

3. Drag to select a range

4. Click the Fill Color button to fill the selected range with the color you applied in Step 2

5. Click a cell in the range, click the Format Painter button in the Clipboard group, and then click in a different cell to fill it with the same color

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Skill 4 Visual: Fill Cells with a Color

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Click the Fill Color button arrow in the Font group on the HOME and then click an option.

CHECKPOINT QUESTION

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Use the Format Painter to

a. choose a background color for a cell.b. shrink the width of the text in a cell.c. copy formatting from one cell to another

cell.d. copy a formula from one cell to another

cell.

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Skill 5 Steps: Add Borders

1. Click a cell to make it the active cell

2. Click the Borders button in the Font group on the HOME tab to apply a border to the active cell

3. Drag to select a range of cells

4. Click the Borders button arrow and then click an option from the Borders section in the drop-down list to apply formatting to the selected range

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Skill 5 Steps…continued

5.Drag to select a range of cells

6.Click the Borders button arrow

7.Click More Borders

8.Click the Color option box arrow on the Border tab of the Format Cells dialog box

9.Click an option to apply that color to the selected range

10.Click the Outline button in the Presets section to apply the border around the entire range

11.Click OK

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Skill 5 Visual: Add Borders

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Click the Borders button arrow in the Font group on the HOME tab and then click an option.

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Using Conditional Formatting Use conditional formatting to change formatting

based on the cell value To apply conditional formatting:

1. click the Conditional Formatting button in the Styles group on the HOME tab

2. click an option at the drop-down menu

3. click additional options or enter text to specify when to apply the conditional formatting

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More Border Options Click More Borders to display the Format Cells

dialog box Options in the Style list box enable you to

choose– another border weight– or a different border appearance, such as dashed or

dotted

CHECKPOINT QUESTION

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When creating a worksheet, it is good professional style to

a. make each column a different color.b. use borders to help organize the

worksheet into sections.c. apply the Accounting format to entries

that represent dates.d. always make very wide columns.

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Skill 6 Steps: Merge Cells

1. Drag to select a range

2. Click the Merge & Center button in the Alignment group on the HOME tab

3. Drag to select a range

4. Click the Merge & Center button arrow in the Alignment group and then click Merge Across in the drop-down list

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Skill 6 Visual: Merge Cells

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Click the Merge & Center button arrow in the Alignment group on the HOME tab and then click an option.

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Designing Worksheets Keep your design simple and take advantage of

the color palette supplied by a theme This will help you to design professional

worksheets that highlight the most important data for decision making

CHECKPOINT QUESTION

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Use the _____ feature to combine multiple cells into a single cell.

a. wrap textb. Merge & Centerc. bordersd. cell styles

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Tasks Summary: 1 of 2

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Tasks Summary: 2 of 2

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