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Introduction to Google Drive and Google Docs for lecturers and students. Google Drive and Google Docs extend the ability of collaboration, sharing and file management beyond the limitations of email (and its perilous version control) and hard drive/network drive (with their difficult off site access). This slideshow is based on a session that was run with colleagues to explain the uses of Google Drive and Google Docs (also how Google Docs differ from normal files). Matt Cornock, University of York.
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Google Drive Ne’er Fear The Cloud
https://drive.google.com/
Matt Cornock Department of Social Policy and Social Work
Files vs Google Docs: Files
Photo (cc-by) Matt Cornock
Files (Word, PPT, PDF) need downloading before editing and re-uploading after editing. Use Google Drive sync on your PC or Mac to do it automatically.
Files vs Google Docs: Google Docs
Photo (cc-by) Matt Cornock
Google Docs exist ‘in the cloud’ and are edited in a web browser.
Reasons: Archive space
Photo (cc-by) Matt Cornock
It’s easier to put frequently used files on a network drive. Google Drive is suited for archives, sharing and collaboration.
Reasons: It’s not email
Photo (cc-by) Matt Cornock
Email attachments can lead to bad version control. Google Drive can be used to host normal files too (Word, PPT, PDF).
Reasons: Collaboration
Photo (cc-by) Matt Cornock
Collaborating on a single copy of a Google Doc can take place simultaneously.
Reasons: Commenting
Photo (cc-by) Matt Cornock
Share a Google Doc for commenting and feedback is collated in a single place.
Reasons: Templating
Photo (cc-by) Matt Cornock
Tutor shares a template, template copied by students in Google Docs, students share to friends, to tutor or to the world.
Reasons: Colleague independency
Photo (cc-by) Matt Cornock
Sharing essential documents provides access to the definitive version even when the keeper is otherwise indisposed.
Reasons: Multiple devices
Photo (cc-by) Matt Cornock
Access through any web browser and Google Drive apps for many devices.
Reasons: Searchability
Photo (cc-by) Matt Cornock
Super-speedy searching within Google Docs, PDFs, Word docs and PowerPoints. Makes archiving journal articles a doddle.