Google drive for nonprofits webinar

PittsburghCares.org and OrgSpring.org present

Google Drive for Nonprofits

Agenda• The main Google Drive features

• How nonprofits can use them to reduce cost and increase data security

• How to upload and share files with co-workers and outside partners

• How to collaborate on files in real-time

• How to edit files offline and sync instantly to your online drive

• How to use Google Drive documents in your website and on mobile devices

• Question and Answer Session


Main Features• Free Storage (5gb)• Lightning Fast Search• Integrates with other Applications (gmail

attachments to drive)• Doesn’t require an internal network - just

internet access• Accessible via computer and mobile devices• More than 30 types of documents can be

viewed in 1 browser• Real-time document collaboration• File Revisions

www.OrgSpring.org - Free Websites for Nonprofits

Main FeaturesReduce Cost

Increase Security

Upload Files

Share Files

Collaborate

Offline

Docs on the Web

Q&A

http://www.OrgSpring.org



Reducing Storage Costs

Storage Type Cloud Based Hardware Cost Monthly Cost

Small Business Network

Do-it-yourself Setup

Google Drive

No $1,000 - $10,000 No

No $250 No

Yes $0 $5


Main Features

Reduce Cost

Increase Security

Upload Files

Share Files

Collaborate

Offline

Docs on the Web

Q&A




SecurityAdmins can restrict doc creation on user accounts to one of 5 levels:

1. Private

2. People at Organization with link

3. Anyone at the Organization

4. Anyone with the link

5. Public on the web

Find it: Manage Domain >> Settings >> Drive and Docs >> Sharing Options


Main Features

Reduce Cost

Increase Security

Upload Files

Share Files

Collaborate

Offline

Docs on the Web

Q&A




Uploading Files

1. Upload local files on Drive site

2. Download local version of Google Drive

3. Download Gmail attachments to Drive

application

4. Files are shared with you from other

Google Drive users


Main Features

Reduce Cost

Increase Security

Upload Files

Share Files

Collaborate

Offline

Docs on the Web

Q&A

https://chrome.google.com/webstore/detail/epoohehjbaenldfbahgcegdmlogakgin







Sharing Files

1. From within Drive Application

• Direct Google Doc Shares

• Email & Social Media

• Publish on the Web

2. With links inside of email

3. Anywhere HTML can be posted


Main Features

Reduce Cost

Increase Security

Upload Files

Share Files

Collaborate

Offline

Docs on the Web

Q&A




Collaborate

1. Edit in real-time with collaborators

2. Save multiple file versions

3. Restore previous versions instantly

4. Sync Edited Docs to Your Local Drive as New Documents or Revisions


Main Features

Reduce Cost

Increase Security

Upload Files

Share Files

Collaborate

Offline

Docs on the Web

Q&A




Offline

1. Install Google Drive on Local Machine• Download to Mac or Google Cloud Connect PC

2. Enable and Allow in Drive Settings

3. Install from Chrome Web Store

4. Point browser to: https://docs.google.com/offline/

Google Docs & Spreadsheets editable in browser

All non-Google Docs (synced) editable in program


Main Features

Reduce Cost

Increase Security

Upload Files

Share Files

Collaborate

Offline

Docs on the Web

Q&A

https://docs.google.com/offline/






Offline Viewing Mode


Docs on the Web1. Can publish any Google Doc as a web page

1. On the web is public even if doc set to private

2. On the web is its own URL separate from the private doc

3. Viewers have access to URL version not private doc

2. Images on Drive can be shared on Google +

3. Download HTML and publish on your own server


Main Features

Reduce Cost

Increase Security

Upload Files

Share Files

Collaborate

Offline

Docs on the Web

Q&A




Questions ?


Main Features

Reduce Cost

Increase Security

Upload Files

Share Files

Collaborate

Offline

Docs on the Web

Q&A





PittsburghCares.orgAn organization dedicated to increasing community engagement through volunteerism and enhancing the impact of our regional service partners.

OrgSpring.orgProviding free custom websites to nonprofits, essent ia l technology services, tutorials, and support. Plans include ability to take donations online, manage events, and create online stores.





OrgSpring.org - Nonprofit Network of Sites

Beta testing our new network at www.OrgSpring.org.

• More than 100 custom themes

• Dozens of plugins

• Publish and maintain a blog

• Social media integration

• Search engine optimization

• Accept donations online

• Crowdfund ala “kickstarter”

• Create, manage, and sell tickets to events

• Sell products and services inside e-commerce online stores

• and much more...





Education

Google drive for nonprofits webinar