ROADMAP:ROADMAP: Write a Winning Write a Winning Program ProposalProgram Proposal

This is what the map looks like when you first start. …. But it

will get better.

Identify the RFP

Philanthropy News Digest

Example:http://foundationcenter.org/pnd/rfp/Open Society Institute Invites Innovative

Thinkers to Confront Global Challenges The new fellowship will provide journalists, activists, academics, and

other professionals with a stipend and networking opportunities while they work on Open Society-themed

projects.... Posted on April 8, 2008 Deadline: Rolling

Learn from the RFPSupported ProjectsExpectations Support

1. Budget2. Institutional Support3. Institutional Commitment

Application ProcessSelection ProcessContact Information

Project PurposeMatch the RFP

Where do you want to be when the grant is over?

How do you get there? (steps)

The answer establishes the Goals and Objectives

Measureable ObjectivesHow do you know what is working?How will you know when you reach your goal?How will you know if you don’t?How will you prove you accomplished anything?Measureable Objectives

Where do we start?

Budget – How much money do we need?

vsPlan- What are we

going to do?

Outline a Plan for Each YearWrite your Roadmap down.

Annual objectives are destination strategies, your journey to your destination (goal).

Off-road and Detours

If you meet your annual objectives, you will meet the grant objectives.

ObjectivesDon’t be afraid. Create measureable numbers and percentages.

Example (not measureable): Increase pass rates on licensure exams for nursing program graduates. Example (measureable)By September 2010 increase the licensure exam pass rates of Our College nursing program graduates by a minimum of 10% compared to 2007 baseline data.

StrategiesHow you reach your objectives.

1. Identify pilot group from 2008 graduating class of nursing program August 2007. 2. Purchase 50% of computer lab equipment and software by September 30, 2007.3. Complete exam preparation curriculum by September 30, 2007.4. Pilot curriculum with of 2008 graduating class November & December 2007.5. Students take practice exams in December 2007.

Strategies6. Evaluate the pilot, comparing results to 2007 baseline data.

7. Modify the curriculum based upon evaluation.

8. Pilot modified exam preparation curriculum January and February 2008.

9. Students take practice exams in April 2008

10. Compare pilot data with exam pass rates for individual and group success, January 2009.

Needs SectionThis is the hook, the section that shows reviewers your Roadmap. State what is “too high” or what is “too

low”. Example: the percentage of freshmen students who fail four courses is too

high. When you state the problem this way, the objectives become obvious. “To

decrease the percentage of freshmen students who fail four courses from 42 %

to 30 %.”

Needs SectionAvoid problem statements that declare the "the lack of " or "the need for" the solution you are proposing for funding.

Example: "the problem with our academic programs is a lack of (or need for) student services outside the classroom. We propose an activity to establish those student services."

Needs (Project Description)Give back the RFP

Use their headings

Where RFP gives the purpose of the solicitation, quote it.

Needs (Project Description)Bad data is good data

You need the $ but you’re a very good investment

State your institutional, local, state, and regional successes.

L.A.C.E.L-Literature ReviewA-AuthoritiesC-Colleges (models)E-Experience

Budget and NarrativeComplete presentation by Dr. Coggins at 1 p.m. this afternoon.

All expenses have to be justified and related to the objectives.

Every budget item must be explained, down to how many reams of paper you will buy with THEIR money, and why you need to buy the paper.

Budget and NarrativeExplain where your numbers come from. Use formulas.Example:

15 doohickeys per experiment @ $10/doohickey

x 10 experiments/year x 10 students = $15,000

Evaluation(presentation this afternoon by Krista Schumacher)

Pre and Post surveys are only a small part.

Formative and Summative

Progress charted from Baseline Data

Evaluation1. What do stakeholders want to know?2. What do you want to know?3. What other requirements are there?4. What Questions Should I Ask?5. What is the Best Way to Collect Information?6. What kind of information has been collected before and is already available?7. What instruments and methods might you use?

Evaluation8. What constraints do you have (e.g., time, money, permission, distance)?9. What instruments are already available? Are they practical and realistic? Are they reliable and valid?10. What instruments need to be created?11. What is the timeline and who is responsible?12. What knowledge will be needed to analyze the data?Adapted from: U.S. Department of Education, Office of Educational Research and Improvement (1998).University of Washington, Office of Educational Assessment

SubmissionElectronic—Make sure you have fulfilled all your responsibilities at least two weeks before the deadline. All federal agencies require some proposals to be submitted online.

Submit early, electronically or not. Deadlines are posted at least 30 days in advance. If you wait until the deadline date, you might miss it.

SubmissionThe Voice of Experience: Keep your proposal at least one page shorter than the maximum allowed.

Check off the components of your proposal as they are completed.

Make sure your font, margins, type size are within required parameters.

Resist the urge to change a major component at the last minute. Your carefully constructed tapestry will fall apart if you pull a thread to change the pattern.

Questions?

You’re through the maze and your roadmap marks the way.

THANK YOUTHANK YOU