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KEMU Mentoring King Edward Medical University Lahore Pakistan

How to find an elective

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Page 1: How to find an elective

KEMU Mentoring

King Edward Medical University

Lahore Pakistan

Page 2: How to find an elective

How to find an elective?

Basmaa Ali MD

Page 3: How to find an elective

“Someone who teaches or gives help and advice to a less experienced and

often younger person”

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Page 4: How to find an elective

What do mentors do. . .

Listen and, when

appropriate, provide advice

Teach

Sponsor Endorse Promote

you

Counsel Protect Provide

correction

Give the inside scoop

Support and Affirm

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Page 5: How to find an elective

Multiple Mentoring Roles

Teacher/Tutor Provides scientific training. Orients mentee to organizational culture & professional skills; locates resources

Counselor/Coach/Advisor Gives career & professional guidance; feedback & support sounding board; problem-solver

Intervener Intercedes on behalf of the mentee; runs interference where needed

Sponsor Recommends and promotes career of mentee

Process mentors: guide you in academic and career development but may not have expertise in science of career

Content mentors: guide you in your scientific and conceptual development, but may not be good at process mentoring

DOM Task Force on Women’s Careers in Academic Medicine 19995

Page 6: How to find an elective

Finding the Right MentorIntegrity, Trustworthiness, Ethical, Honesty

Over-committed, under-committed, committed?

• Availability

Similar styles, ethics, values, interests

Knowledgeable & has good judgment

Influential

Good communicators

Openness

FUN!

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Page 7: How to find an elective

What kind of a mentor do you want?

Have a Committee of Mentors

• Process and Content

• Peers and Seniors

• In institution and Outside Institution

• Work-life balance and Home

• Gender, ethnicity, tract diversity

• Situational/ Project-based or long term

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Page 8: How to find an elective

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Finding the Right Mentor

Page 9: How to find an elective

First Rule

Mentoring will not happen naturally in many situations – you have to actively seek and nurture

these relationships

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Page 10: How to find an elective

The best predictor of future

performance is………..

PAST PERFORMANCE

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2nd Rule

Page 11: How to find an elective

Mentoring Roles in KEMU Mentoring

Process Mentors: Drs. Ali, Ahmed, Qureshi and Hashmi

Content mentors: That each one of you will choose for yourself

Project Mentors: For your research project

Electives Mentor: You may chose to do your elective with someone who is none of above and choose to develop a long term relationship with him/her if you like him/her when you do your elective

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Page 12: How to find an elective

Where will Project mentors come from?

Each team will work on one

research project.

Each team member will come up with

one idea.

Students will vote to select a project for their

team from amongst the ideas team

members have come up with.

The mentor for the student

whose idea is picked then

becomes the project mentor if he or she agrees

Otherwise we will help you find a project mentor

But each of you needs a mentor

other than project mentor hence we asked you look for a

mentor for each one of you

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Page 13: How to find an elective

Answer the Question: Why Me?

• Why should a mentor take you on?

• How can I impress the mentor so that they want me on board?

– Be prepared

– Know mentor’s work

– Do your homework

– Know what you want and be adept at expressing it

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Page 14: How to find an elective

How to reach out to a possible mentor?

Write a CV

• Bring out your best qualities and achievement by what you have done not saying that you are the best things since sliced bread

• Be coherent

• Proper formatting

• No spelling mistakes

• Professionals have simple, well put together CVs.

• No colors or fancy fonts let your achievements speak for themselves

Write a paragraph about what you cando for your mentor

• Ideally you should further the work the mentor is doing or make it easy for her to do her work

• If not that you should communicate your interest in the work she is doing by

• working really hard

• Knowing all her work and discussing it intelligently when appropriate

• Being pleasant and enthusiastic

• You should not make her feel that allowing you to shadow her is a burden and a chore

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Page 15: How to find an elective

How to approach a mentor?

Depends on the mentor

How to write an email to a prospective

mentor?

How to set up a meeting if a mentor does not respond to

email?

Cover letter

CV

Ask for a meeting later if busy but be prepared

to advocate for your self at that time

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Page 16: How to find an elective

How to write an email?

• Find out all you can about the mentor

• Find out what his most recent work is about

• Header

• 4 lines

• Clear action item

• No spelling mistakes

• Grammar correct

• Make sure you show it to at least 2 other people before sending it in

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Page 17: How to find an elective

What will you do with your content mentor?

• Come up with a schedule to meet with them. Let’s say: Meet them every 2 months

• Send them reminder of meeting at least 2 weeks in advance.• Write a thank you note afterwards thanking them for their time.• Ask them for advise in electives. Where to go?• Which career path to follow? Private practice, academic or clinical

or research. • What books to read?• Learn about business of medicine? Billing, managers, office space

etc. • Set boundaries

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Page 18: How to find an elective

What will you do with your project mentor?

• Set up monthly meetings to go over data collection and progress

• Send them reminder of meeting at least 2 weeks in advance.

• Write a thank you note afterwards thanking them for their time.

• Ask for their advice in how to analyze data?

• Ask them to edit manuscripts once it is written

• Write to them when you are stuck?

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Page 19: How to find an elective

Why should I do an elective?

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Page 20: How to find an elective

Why do an elective?

To learn more

More skills

See if you like this specialty About a

different setting

GeographyNew

Mentors

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Page 21: How to find an elective

What to learn during an elective?

How to improve patient outcome?

• Accurate and timely diagnosis

• Accurate and timely management

• How to explain disease and its process to the patient?

• How can you influence patient behavior?

How to reduce risk for yourself and the

patient

• How to break bad news?

• How to take consent for procedures? Making sure you tell the patient and the family what are the risks and benefits?

• How to talk to patient's family?

Ethics of medicine

• How to recognize conflict of interest?

• How to be transparent with patients and colleagues?

Business of medicine

• How to make money?

• How to market yourself?

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Page 22: How to find an elective

How not to do things?

– How to improve patient outcome?• Accurate and timely diagnosis• Accurate and timely management• How to explain disease and its process to the patient?• How can you influence patient behavior?

– To reduce risk for yourself and the patient• How to break bad news?• How to take consent for procedures while making sure you tell the patient and

the family what are the risks and benefits?• How to talk to patient's family?

– Ethics of medicine• How to recognize conflict of interest?• How to be transparent with patients and colleagues?

– Business of medicine• How to make money?• How to market yourself?

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Page 23: How to find an elective

What to gauge during an elective?

Intellectual stimulation

Lifestyle Mechanics

of a specialty

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Page 24: How to find an elective

How to choose an elective?

Specialty

• Chosen

Mentor

• You know how to choose one

Setting

• EMS

• Emergency

• Outpatient

• Inpatient

• ICU

• Rehab

• Combination

• Other

• COMSATS

• SSE

Geography

• Developed

• Rural Urban Tertiary

• Developing

• Rural Urban Tertiary

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Page 25: How to find an elective

Setting

• What do you want to learn?

• Any setting different from Mayo will teach you things.

• HIV clinic

• Government of Punjab – Health Planning

• SSE at LUMS

• COMSATS

• Village clinic

• Shadow a professor

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Page 26: How to find an elective

Geography

• Where will you stay?

• Is it safe?

• Eating, bathing and etc

• Money

• Visas

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Page 27: How to find an elective

Schedule and deadlines for finding an elective

• Choose a Mentor and which setting you want to do the elective? Yes you can choose to do the elective with a mentor who is not in Lahore but remember your work will double since you will now have 2 relationships to maintain

• Write 2 paragraphs about why it would be good for the mentor to have you as a mentee ( cover letter) and have each other review and improve your letters in a meeting. Deadline June 30th

• Write Initial email as prescribed. Have your team review your email. or if your mentor does not do email, print out cover letter and CV and set up meeting with your mentor. Deadline June 30th

• Institutional Applications - if needed - Sep 15th 2014

• You should know where you are going for an elective in July 2015 by Dec 31st 2014.

• For folks who get turned down by their first choice, go to Round 2

• Round 2 deadline: Feb 28th 2014

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