How to Improve Presentation Skills

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Why is Presentation important in work

place?

Recognition of our abilityYour chance to differentiate It is all about sales

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Planning a Presentation

Constructing a message/idea

Analyzing your audience

Creating a S-P-Q-R

structure

Putting it on the cards

Adding Spice

Designing visuals

Winning your audience!!!

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Preparing for the presentation

Preparation needs to be made in these three areas:

MaterialAudienceYourself

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Analyzing your audienceHow many will be there?What is their status range?How does your material and message relate to your audience?Do they know about the product/service?How much more do they need to know?

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Managing the Material

Many presentations fail, not because the presenter is weak, but because the material is disorderly.

Communicate the shape of your thinkingKeep it simpleAvoid Jargons

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Creating a S-P-Q-R structure

People will only be persuaded by ideas that interest them.

Here is a simple four point structure will help you engage with your audience

Situation Problem Questio

n Respons

e

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Situation Adapt the following pyramid:

Engage with the audience

Appreciate their point of view

Start with a familiar subject/situation

State the situation that audience wants to hear

MORE

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ProblemYour product/service is your situation. Your presentation should solve the following “PROBLEM”

Something has gone wrong

Something could change (upgrade)

Something has changed

Something new has arisen

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Question The problem causes the listener to ask questions.

Situation • Stable• Agreed• Status Quo

Problem• Something has gone

wrong• Something could

change• Something has

changed• Something new has

arisen

Question • What do we do?• How do we

prepare for it?• How do we

adjust to it?• What can we do?

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Adding Spice

Exciting presentations bring ideas alive!The following will add “spice”

IMAGESEXAMPLESSTORIESHUMOUR (be very careful, no to hurt someone’s sentiments)

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BODY LANGUAGEEYE CONTACTYour FACEGESTURESMOVEMENTLOOKING AFTER YOURSELF

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EYE CONTACTYou speak more with your EYES than your voice.Look at the audience’s eyes throughout the presentation.Avoid focusing on only one person.Looking at the audience’s eye, shows that you are CONFIDENT and know your SUBJECT MATTER.

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Your FACESMILING will help you win over your audience.A smiling presenter always has an edge over others.Smile shows you are happy to be there .It adds warmth to your personality.

Which of these two presenters will make a better impact?

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GESTURESToo much or too little gesture? Which one is better?

Keep your gestures open.Do not cross your armsDo not put your hands behind your backDo not put your hands in pockets too much.No pointing fingers.

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MOVEMENTMovement is the most tricky of them all.Should you stand still or move about the room?

Moving about the room is a good option. Do not rock on you feet .Avoid swaying your body from time to time.You may also pat your audience , when they respond positively.

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Concluding your Presentation

End With A Bang, Not With A Whimper!

It should bring your presentation full circle .It should reinforce your key messages. People tend to recall best what they hear last. So prepare and rehearse your conclusion with special care.

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