MGA SAC Awards

IEEE Student ActivitiesIEEE Student Activities Committee Meeting15 – 17 March 2013

Jaison Abey SabuAwards Chair, IEEE Student Activities Committee(SAC Rep to MRR Committee, vTools Committee member)

MGA SAC Awards2

•IEEE Student Enterprise Award

•Larry K. Wilson Regional Student Activities Award

•IEEE Regional Exemplary Student Branch Award

•IEEE Outstanding Branch Counselor and Advisor Award Recognition Program

•The Darrel Chong Student Activity Award

2012 Highlights

• All MGA SAC Awards Deadlines streamlined to 1st February

• Award Information on ieee.org standardized• Eligibility Criteria• Nomination Process• Deadline• Evaluation Criteria• Prize• Past Winners

• Nomination Process Automated in myreviewroom• All nominations received centrally (for tracking)• New dates and information publicized through various

channels like FB• Annual calendar for staff and volunteers

3

Publicity

4

MyReviewRoom Form

5

StatisticsDarrel Chong Awards– 2011 : 16– 2012 : 54 (237.5% growth)

Outstanding Branch Counselor Award– 2011 : 17– 2012 : 28 (64.7% growth)

Student Enterprise Award– 2011 : 10 – 2012 : 26 (160% growth)

Exemplary Student Branch– 2012 : 55 (all regions)

Larry K Wilson Award- 2012 : 48 (all regions)

6

Problems Addressed in 2012

Standardized information for student branchesRemoved manual paper work for student branches (single awards portal)Ease of tracking, measuring and reporting for staffEasier to evaluate than beforeSingle easy deadline for student branches to remember

7

Challenges (as we grow)

All awards don’t have a proper nomination templateForms need to be configured in myreviewroom to easily filter themAwards criteria need to be re-visitedNeed more people and a better mechanism to evaluate awards (exponential increase in volume)

8

2013 Plans for SAC Awards

• Review and update criteria / nomination template for all awards

• Include Student Retention as a criteria in Outstanding Branch Counselor / Outstanding SB Award

• Nominate and authorize a team to achieve this• Find a way to recruit Awards Committee• Find a solution to effectively evaluate awards• Clearly define responsibilities between Regions / MGA

• NOTE: This sessions is not intended to be a discussion time, so, do not raise your issues for discussion – another part of the agenda will cover any issues that need address by the SAC on whole, and all others will be handled off-line

9

Initial Proposals for discussion

10

• LKW and Exemplary SB• Awards received in myreviewroom• Training and Access granted to regional award committees

• Darrel Chong, OBC and Enterprise• OPTION 1 :Regions filter nominations before a central committee evaluates (minimum grade or count of entries?)•OPTION 2 :Horizontal evaluations (each member reviews a sub-set of the criteria)