Lcap for schools

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LCAP Support for Schools

Dr. Paul A. RodriguezCALSA Summer Institute

2015

What is LCAP?

LCAP = Local Control Accountability PlanThe LCAP is a culmination of several years of reform

planning at the State level LCAP was developed in conjunction with the Local Control

Funding Formula (LCFF) – a complete overhaul of the school finance system A significant part of the 2013-2014 State Budget

LCAP template as developed by State has three sections Stakeholder Engagement Goals and Progress Indicators Actions, Services, and Expenditures

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What is LCAP?

LCAP = Local Control Accountability Plan

District must develop, adopt, and annually update a three-year Local Control Accountability Plan beginning July 1, 2014. Plan to be based on 8 State-identified priorities primarily focused

on student achievement

Must align to overall District budget and to school site plans

Outside Review County Superintendents must review school district LCAPs.

LCAP may reference actions/expenditures in other plans

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State Priorities for LCAP

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Goals and Progress Indicators

What maintenance related goals are in the plan?

All students will be provided with safe school facilities that are clean, in good repair and conducive to learning

Increase custodial and/or maintenance staff

Promote cleanliness of schools

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Actions, Services, and Expenditures

What specific maintenance measures will be taken in supporting LCAP?Custodial

Increase total custodial staffing and calendarIncrease work year by five days (255 to 260)Increase total custodial staffing by 6.25

equivalent FTEsMaintenance

Increased maintenance staffingSkilled Trade TechnicianHVAC TechElectricianLeads Grounds WorkerGrounds Worker

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What specific measures can be taken in supporting LCAP ?

Provide safe and well maintained facilities

Align with instructional program goals

Maximize operational efficiencies

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Provide safe and well maintained facilitiesSite inspections

Custodial inspections using a modified FIT formDeferred maintenance plan

Employee hazardous material trainingAnnual AHERA training

2-hour asbestos awareness training2-hour lead paint awareness training

Employee personal protective equipmentHazardous material identification

3-year AHERA re-inspectionsHazardous material identification on work order

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Provide safe and well maintained facilities (cont.) Example- Hazardous material identification on work orders

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Section III - PPE (Personal Protective equipment) required to preform the specified work (e.g., eye protection, gloves,

etc.)

Section II - General hazardous material information (e.g.,

asbestos and lead paint)

Section I - General safety information (e.g., following

manufacture labeling instructions)

Section IV – Specific locations for know asbestos and lead

paint (e.g., floor tile - 960 sq. ft.


Align with instructional program goalsExamples include:

Revising mowing schedules for PE program expansion

Minimizing impact on instruction by expanding working hours to 7am -7 pm

Coordinating activities with schools’ testing calendar

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Actions, Services, and Expenditures Align with instructional program goals (cont.) Example - Coordinate activities with schools’ testing calendar by providing

construction managers & contractors with the following: Red: identifies testing dates – no construction to occur Yellow: identifies after-hours – limited construction permitted Green: identifies non-session days – construction permitted Grey: weekends – construction permitted

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Maximize operational efficiencies

Evaluate appropriate staffing levels

Employ accountability & productivity measures

Employ cost containment & savings measures

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Actions, Services, and Expenditures Maximize operational efficiencies (cont.)

Evaluate appropriate staffing levels Staffing cycle - correlation between staffing and facilities conditions

district-wide Adjust staffing based on facilities’ condition (e.g., less staffing

required following modernization) More tradesman are needed as buildings age versus following a

modernization (e.g., carpenters, plumbers, etc. vs. general/skilled trade positions)

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Sq. Ft.

Time

+

Staff ing

-

Staff ing to Sq. Ft.

Modernizat ionModernization


Maximize operational efficiencies (cont.) Evaluate appropriate staffing levels

Example - School district staffing comparison study

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Comparis

on Gro

up

SCHOOL DIS

TRICT

ENROLLMENT

SQ. F

OOTAGE

TOTAL S

CHOOLS

ENROLLMENT/S

CHOOL

TL SUPPORT F

ACILIT

IES

HVAC

A/V CARPENTERS

ELECTRICIA

NS

PLUMBERS

GEN. MAIN

T. WORKER/S

KILLED W

ORKERS

IRRIG

ATION T

ECHS

LOCKSM

ITHS

VEHICLE M

ECHANICS

ENVIRO

NMENTAL T

ECHS

MOW

CREW

GROUNDS WORKERS

MOW

ER/EQ

UIPM

ENT REPAIR

TECH

PAINTERS

OTHER

UTILIT

Y/HARDSCAPE/F

ENCING

WO

RKERS

TL M

AINTE

NANCE CREW

STA

FFING

TOTAL C

USTODIA

NS

TOTAL C

LERICAL S

TAFF

TOTAL MANAG

ERS

STAFF/MANAGERS

STUDENTS/MAIN

TENACE CREW

STAFFIN

G

STUDENTS/T

OTAL C

USTODIA

NS

STUDENTS/CLERIC

AL STAFF

STUDENTS/MANAG

ERS

TL S

Q. FT.

/MAIN

TENANCE CREW

STAFFIN

G

TL S

Q. FT./T

OTAL C

USTODIANS

TL S

Q. FT./C

LERICAL S

TAFF

TL SQ. F

T./MANAGERS

Uni

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and

Smal

l Ele

men

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Dis

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ts

ALTA LOMA* 6,091 652,350 10 609 1 1 0 1 1 1 1 0 0.5 0 0 2 2 0 0.5 0 0 10 24 1 1 35 609 254 6,091 6,091 65,235 27,181 652,350 652,350

CENTAL* 4,781 480,600 7 683 2 0 0 0 0 0 5 0 0 0 0 0 5 0 0 0 0 10 18 2 1 30 478 266 3,187 4,781 48,060 26,700 320,400 480,600

CHINO USD 29,774 2,668,953 34 876 3 4 0 1 3 3 4 2 2 0 1 4 12 0 2 3 2 43 115 5 8 20 692 259 5,955 3,722 62,069 23,208 533,791 333,619

COLTON JUSD 23,192 2,051,830 28 828 4 6 4 0 0 0 23 0 0 0 0 0 18 0 0 0 0 51 84 2 6 23 455 276 11,596 3,865 40,232 24,427 1,025,915 341,972

CUCAMONGA* 2,629 315,259 4 657 1 0 0 0 0 0 2.4 0 0 0 0 0 2 0 0 0 0 4 9.4 1 1 15 598 279 2,629 2,629 71,650 33,405 315,259 315,259

ETIWANDA* ^ 13,031 977,364 16 814 3 0 0 0 0 0 6 0 0 0 0 0 7 0 0 0 0 13 20 1 1 34 1,002 652 13,031 13,031 75,182 48,868 977,364 977,364

FONTANA USD 40,592 3,900,000 44 923 3 6 0 4 5 3 13 5 3 9 0 8 12 1 9 5 1 84 178 3 10 27 483 228 13,531 4,059 46,429 21,910 1,300,000 390,000

MOUNTAIN VIEW 2,867 323,917 4 717 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 9 1 4 3 N/A 319 2,867 717 N/A 35,991 323,917 80,979

RIALTO USD 26,764 2,546,661 28 956 4 3 6 3 4 3 9 3 2 0 0 5 15 1 5 0 8 67 100 3 10 17 399 268 8,921 2,676 38,010 25,467 848,887 254,666

UPLAND USD* 11,116 869,017 14 794 1 2 0 0 1 0 3 0 1 0 0 0 6 0 0 0 0 13 40 1 1 54 855 278 11,116 11,116 66,847 21,725 869,017 869,017

ANAHEIM CITY 19,200 1,255,301 24 800 3 2 0 6 2 2 2 2 1 0 0 3 4 0 2 0 2 28 59 4 5 18 686 325 4,800 3,840 44,832 21,276 313,825 251,060

BAKERSFIELD CITY 28,142 2,217,654 42 670 3 3 2 2 2 2 10 2 1 6 0 6 0 0 1 0 2 39 112 4 5 31 722 251 7,036 5,628 56,863 19,800 554,414 443,531

CHULA VISTA* 28,041 2,548,609 44 637 2 3 2 2 3 1 7 3 1 6 0 2 15 2 3 0 0 50 118 2 2 85 561 238 14,021 14,021 50,972 21,598 1,274,305 1,274,305

ESCONDIDO 18,209 1,579,807 24 759 0 2 2 2 2 2 12 2 1 1 1 1 10 0 3 0 1 42 81 4 3 42 434 225 4,552 6,070 37,614 19,504 394,952 526,602

PALMDALE 22,648 1,857,682 25 906 1 3 0 0 3 0 14 0 2 0 0 2 8 0 1 0 0 33 70 3 4 27 686 324 7,549 5,662 56,293 26,538 619,227 464,421

OM

SD

OMSD (Current) 22,703 1,628,698 33 688 3 4 0 2 2 2 7 3 1 1 2 1 6 1 3 0 3 38 88.9 3 4 32 597 255 7,568 5,676 42,860 18,325 542,899 407,175

Notes* District does not utilize centralized custodial services; Rank with all comparison districts - current staffing level 6th 8th 12th 7th 6th 11th 16th 10th 9th

principals are in charge of custodians. Rank with all comparison districts - level 1 staffing reduction plan 5th 5th 6th 7th 4th 9th 14th 10th 5thRank with all comparison districts - level 2 staffing reduction plan 4th 2nd 2nd 7th 4th 5th 9th 9th 5th

^ Etiwanda contracts-out custodial night service and mowing.Rank with comparable elementary districts only - current staffing level 3rd 4th 3rd 2nd 2nd 5th 6th 4th 5thRank with comparable elementary districts only - level 1 staffing reduction plan 3rd 2nd 3rd 2nd 2nd 4th 4th 4th 3rdRank with comparable elementary districts only - level 2 staffing reduction plan 3rd 1st 1st 2nd 2nd 1st 2nd 3rd 3rd

Uni

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istr

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Actions, Services, and ExpendituresMaximize operational efficiencies (cont.)

Employ accountability & productivity measures Example - Staff performance evaluation criteria

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Description/Performance Rating

Excellent MeetsExpectation

Below Expectation

Unsat.

Attendance 0 – 6occurrences

7 –11occurrences

12 – 24occurrences

24+Occurrences

or 2 evals. w/ >12 occurrences

Unsafe Practices 0occurrences

1occurrences

2 occurrences

3Occurrences

or 2 evals. w/ >2 occurrences

Reported Work Order Hours

7.5 – 6.5 Hours per day



<4.4 Hours per day

Actions, Services, and ExpendituresMaximize operational efficiencies (cont.)

Cost containment & savings measures (cont.) Example – Standards Board

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Actions, Services, and Expenditures17

Questions and Answers?

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How Maintenance & Operations Can Support the LCAP for Schools?

Contact Information

Dr. Paul A. Rodriguez

Cellular: 909.519.2777

Email: [email protected]

Website: www.par913edu.com

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mailto:[email protected]

http://www.par913edu.com/

Education

Lcap for schools