Improving Online Student Engagement through Synchronous Learning Sessions Using a College-wide Lecture Series Approach

Session Worksheet – Design your own lecture series

Course Name __________________________________________________________________

Reason for selection :

What type of content can you deliver during a live virtual class session? NOTE: anything you can do on-campus, you can do online…it just takes a bit more creativity and time to prepare

CURRENT STATUS GOALS

Success Rate/Pass Rate

Grade distribution/Average score

Retention

Course Lead/Project Manager:

Rasmussen College 1

Rasmussen College Medical Terminology Lecture Series – Winter 2012

Archived presentations & materials available at http://www.screencast.com/t/4dn12vQiz

RSS Feed http://www.screencast.com/users/HeatherZink/folders/M120+Review+Session+Archives+-+Winter+2012/rss

Sample Lecture Schedules

18 sessionsSunday Monday Tuesday Wednesday Thursday Friday Saturday

Morning10, 11, noon

Morning9, 10, or 11

Morning8, 9, or 10

Morning7, 8, or 9

Afternoon2, 3, or 4

Mid-day11, 12, or 1

Afternoon12, 1, or 2

Mid-day11, 12, or 1

Mid-day11, 12, or 1

Late Afternoon2, 3, or 4

Afternoon2, 3, or 4

Evening6, 7, 8, or 9

Evening7, 8, or 9

Evening5, 6, or 7

2 Evening6, 7, 8, or 9

2 Evening6, 7, 8, 9

2 2 2 3 3 3 2

24 sessionsSunday Monday Tuesday Wednesday Thursday Friday Saturday

Morning10, 11, noon

Morning9, 10, or 11

Morning8, 9, or 10

Morning7, 8, or 9

Afternoon2, 3, or 4

Mid-day11, 12, or 1

Afternoon12, 1, or 2

Afternoon12, 1, or 2

Mid-day11, 12, or 1

Mid-day11, 12, or 1

Late Afternoon3, 4, or 5

Late Afternoon3, 4, or 5

2 Afternoon2, 3, or 4

2 Evening6, 7, 8, or 9

2 Evening7, 8, or 9

2 Evening5, 6, or 7

2 Evening6, 7, 8, or 9

2 Evening6, 7, 8, 9

3 3 3 4 5 4 2

Rasmussen College 2

Live Lecture Project PlanStatus Update for __________

Complete In progress Not started New line since last update

Pilot Projects for Live Lectures

Action Item Owner(s) Due Date Status UpdateIdentify course lead to manage the synchronous session project and lead Live Lecturers.

Academic Management Week 2

Select qualified Live Lecturers with experience delivering synchronous sessions.

Consider availability for delivering sessions throughout the week – must have a team to offer sessions morning, afternoon, evening, and weekend.

3 lecturers to deliver 6 1-hour sessions per week (total of 18 sessions, separate contract received serving as course prep. Course lead will deliver 1-4 lectures based on needs of the group.

Online Deans & Course Lead Week 3-4

Sections 1-10 of the course will be designated for the pilot live lecture requirement. Work with the Deans to determine which faculty should be teaching these sections.

Deans, Course Lead Week 4

Obtain a synchronous meeting room space. Adobe Connect Wimba Classroom BB Collaborate

Course Lead Week 5

Obtain a location to house materials to be shared with the Live Lecture Team and Course Faculty Course Lead Week 5/6

Meet with Live Lecturer team to discuss procedures for the term. Discuss availability for session delivery. Submit needs for headsets & webcams.

Course Lead Week 6

Develop a weekly schedule of sessions – included morning, afternoon, evening and weekend time slots. Started required sessions in Week 2 of the quarter (allow the first week for an ‘orientation’ or ‘open house’ session to introduce the live lecture process to the students.

Course Lead, Live Lecturers Week 6/7

Establish an attendance procedure for the sessions. Course Polling – students enter attendance code obtained from

the session into a poll in their individual course Assign specific homework exercise during the session to be

submitting to course for grading. Approximately 5% of grade is received as a result of attendance.

Course Lead, Live Lecturers Week 6/7

Rasmussen College 3

Review course content in each module to develop presentation materials for each week. This can be divided up amongst live lecturers.

Lesson plan should accompany each lecture – to include SMART objectives, plan for lecture and assessment techniques, as well as any answer keys/presentation notes for live lecturers.

Specific, Measurable, Attainable, Realistic, and Attainable. Required elements for Live Lecture: 1 ice breaker, 5 course

polls/quick quizzes, 1 video/animation, interaction with student every 5 minutes, webcam use & picture on the screen.

Consider having at least the first 3 week’s material developed before the start of the term.

Develop 1-2 lectures per week until all sessions are created.

Course Lead, Live Lecturers

Starting Week 8, on-going

Provide training for Live Lecturers group on the synchronous tool selected to ensure knowledge of all functions of the software.

Track training through documentation, should contain areas for improvement and dates of follow-up evaluation.

Course Lead & Project Manager Week 9/10

Establish plan for communicating expectations to students in the course. Add Syllabus language. Create consistent announcements across all sections. Post schedule/information sheet with all communication and

include it in the General Course Questions forum. Include information in Welcome announcements. Add a standard block of information to a widget on the course

homepage. Include general information about the requirement, link to schedule document, and video on how to access synchronous meeting room.

Course Lead, Live Lecturers Week 9

Submit schedule of live lectures to Project Manager for communication across the academic team and with technical support. Course Lead Week 10

New quarter beginsHold course Open Houses/Introductory Webinars for pilot sections to introduce students to the software, establish expectations for attendance, and discuss goals and content to be delivered during the sessions.

Live Lecturers Week 1 of Pilot Quarter

Maintain ongoing statistics of attendance and student performance for each week.

Live Lecturers email attendance reports following sessions. Track numbers in Excel to report to Academic Mgt. Include session attendance data and individual section data in

report. Include attendance, course average and pass rates in report per

section.

Course Lead, Live Lecturers

Weekly, by Mondays at 6pm

Sample Excel sheets included with materials. Submit by email to Project Manager.

Meet with Academic Mgt to discuss recommendations for project as synchronous sessions scale to include all course sections.

Course Lead Week 4

Rasmussen College 4

Meet with all faculty teaching the course to discuss pilot results. Discuss changes to course structure for upcoming term.

Course Lead Week 5/6 of Pilot Quarter

Meet with live lecturers individually to evaluate presentation styles, provide recommendations based on training documents.

Serves as professional development and to ensure all students are being engaged in the sessions.

Live lecturers to submit archive of their session for evaluation. Individual meeting to occur to discuss the session and provide feedback on performance.

Work with Faculty Managers to determine how best to communicate feedback.

Course Lead, Faculty Manager

Week 4/5

Create SurveyMonkey for pilot group of sections asking about the session content, schedule, delivery, etc.

Course Lead & Project Manager Week 5/6

Meet with School Director to discuss current course design and suggestions for improvements based on student performance and faculty recommendations.

Course Lead, School Director, Development Team Representative

Week 5/6

Synchronous Sessions Across All Course Sections.

Establish faculty needs for delivering sessions. Suggested guildelines: Pilot Phase: 3 live lecturers for 18 sessions, 15 or less sections of a

course Full Course Rollout: 4 live lecturers for 24 sessions, 16-40 sections

of a course Full Course Rollout: 5 live lecturers for 30 sessions, greater than

40 sections of a course

Course Lead & Faculty Mgt Team Week 4

Identify additional qualified faculty to participate as live lecturers. Online Deans Week 4Schedule live lecturers for teaching up to 2 sections of the course, must reserve 1 course prep for delivering live lectures. Online Deans Week 5

Meet with new/veteran live lecturers to discuss the goals of the review sessions and discuss procedures for upcoming quarter.

Establish schedule of weekly review sessions – faculty to deliver 6 per week, include a weekend rotation

Send webcams/headset needs

Course Lead & Live Lecturers Week 6

Enroll new live lecturers in synchronous meeting space. Course Lead Week 7Provide training for live lecturer group on the synchronous tool selected to ensure knowledge of all functions of the software.

Course Lead Week 9/10

Enroll course lead in all course sections of the course to be able to enter and record attendance during the session. CMS Administration Week 10

Meet with all faculty teaching course to provide updates on synchronous Course Lead Week 10/11Rasmussen College 5

session project. Share resources to add to courses (announcements, syllabus alterations, Open House template) to assist in explaining the review sessions.

Information shared for Syllabus language, consistent announcements across all sections, post schedule/information sheet with all communication and include it in the General Course Questions forum, include information in Welcome announcements.

Add a standard block of information to a widget on the course homepage. Include general information about the requirement, link to schedule document, and video on how to access synchronous meeting room. Request that faculty hold an Open House/Introductory Webinar in Week 1 to explain the new course setup.

Provide faculty with short video explaining the required synchronous sessions to students, include clips of past sessions.

Suggest that faculty attend one session per week and invite students to that session specifically.

Submit schedule of live lectures to Project Manager for communication across the academic team and with technical support. Course Lead Week 10

New quarter beginsAll faculty hold course Open House/Introductory Webinar to explain the course setup.

All Faculty teaching the course Week 1

Weekly Sessions begin Live Lecturers Week 2Maintain ongoing statistics of attendance and student performance for each week.

Faculty presenters email attendance reports following sessions. Track numbers in Excel to report to Academic Mgt. Include session attendance data and individual section data in

report. Include attendance, course average and pass rates in report per

section.

Course LeadWeekly, by Monday at 6pm.

Sample Excel sheets included with materials. Submit to Project Manager.

Rasmussen College 6