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Opening The “GAIT” For Future Academic Advisors
Developing A Meaningful Graduate Assistant and Intern Experience
Margaret Garry, Kristopher Infante, Ashley McCall
Before We Get Started…
❖ GAIT is the Graduate Assistant and Intern Training Team, one of of PACE Advising’s internal teams
❖ Our vision for a meaningful experience encompasses the development of roles that prepare graduate assistants (GA) and interns for marketable experiences in higher education and advising.
What is PACE?Personalized Academic and Career Exploration (PACE): A Focus on Freshmen
❖ Developed as our Quality Enhancement Plan (QEP) theme for Southern Association of Colleges (SACS) accreditation in 2010
❖ The PACE Center opened in May 2012
Components of PACE❖ Academic Advising❖ Career Counseling❖ Mentoring and Academic Coaching❖ University Seminar
A “one-stop-shop” for first-year Texas State students
How GAIT Was Started
GA duties prior to GAIT:❖ Answering phones❖ Scheduling appointments❖ Scanning documents❖ Filing papers❖ Other administrative duties
*No experience to prepare students for a position in Academic Advising. Minimal student interaction.
Graduate Assistant vs. InternGraduate Assistant❖ Year long commitment❖ Required enrollment at the
institution ❖ Limited to graduate students❖ Receives a monthly stipend
Intern❖ Semester long commitment❖ Can but does not have to be
affiliated with institution❖ Open to undergraduate students❖ Paid hourly (if applicable)
The Benefits
For Interns:1) Create a foundation
for employment in higher education
2) Receive a general understanding of
advising as a profession
For Graduate Assistants:1) Gain direct experience
advising students2) Receive a specialized
understanding of advising as a
profession
For Both:1) Given
opportunities to develop
professional skills2) Given a change to
enhance employment
prospects
The Benefits for the Advising Center ❖ Additional staff to assist with students and projects
❖ Opportunity to develop new professionals
❖ More economical than hiring full time staff members
Budget
SPACE
Training
Supervision
Job Duties
Recruiting
Considerations for Building
Our Program
Eight Steps To Building Our Program
Assess Research Create Recuit Hire Train Evaluate Modify
Is there a need in your office?
What does your budget look like?
Do you have the space to accommodate interns and graduate assistants?
What need could a GA/Intern fulfill in your office?
What does supervision look like for your center?
AssessStep One
What university and departmental policies will affect your decision to hire?
ResearchStep Two
CreateStep ThreeJob Description
Interview QuestionsApplication
Matrix
All of these documents can be found on the
website provided in your handout.
Online student database
Recruit through relevant programs
Social media
Outreach through colleagues at different universities
RecruitStep Four
Create subcommittees to work on hiring GA/Intern
Determine Logistics (Scheduling/Planning Interview/Offers, etc.)
Matrix Candidates
HireStep Five
TrainStep Six
EvaluateStep SevenIntern Evaluation
Intern Exit Interview
GA Evaluation
❖ Hiring Process
❖ Modified Timeline
❖ Modified Interview Questions
❖ Added additional GAs due to demand
ModifyStep Eight
My Experience
Any Questions?
