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Orientation for Indiana State University distance students enrolled in the College of Graduate and Professional Programs.
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College of Graduate and Professional StudiesOrientation
Outline
• Essential Resources• GSA• Advising• Theses and Dissertations• Graduation• Research: IRB/IACUC• Research: Student Support• Contacts
College of Graduate and Professional Studies
Essential ResourcesAll forms, policies, and deadlines are published on the College of Graduate and Professional Studies (CGPS) website. These materials are regularly updated atgraduate.instate.edu
The Graduate Catalog is located on-line. The catalog is the official policy document of the CGPS and contains all essential academic information. The catalog is located athttp://catalog.indstate.edu/index.php. Be sure to select the correct catalog and yearof entry into the program. MyISU. The ISU portal, known as MyISU, serves as a “one-stop” resource for most student services. The portal is used for on-line registration, accessing a searchable schedule of courses, viewing academic calendar, and accessing your student account (including financial aid). Please note that to protect your privacy and to keep you informed, the CGPS will communicate electronically using only the official indstate.edu email.
College of Graduate and Professional Studies
Graduate Student Association• GSA is a student organization that
works in partnership with student government (SGA)– As an advocate for students, GSA
has representation on university committees including Graduate Council and Faculty Senate
• GSA holds regular meetings and these meetings are announced via ISU’s daily global email– The organization also hosts social
events
College of Graduate and Professional Studies
http://www.indstate.edu/gsa/
Academic Advising
• Your academic advisor (likely the same person as your thesis or dissertation advisor) will be responsible for coordinating your “plan of study” aka “contract of study”– The “contract” or “plan” maps out which courses you will take in fulfillment of
the program requirements as outlined in the graduate catalog– Beginning if Fall 2010, all programs will be able to use DARS
• Your academic advisor can assist you with course selection, petitions/waivers, transfer credit, and other curricular processes
College of Graduate and Professional Studies
Theses & Dissertations: Resources• Writing Support
– CGPS supports two assistantships to assist students with thesis and dissertation writing issues• The Writing Center will assist students for whom
English is their nature language• The LLL Language Lab is able to assist non-native
speakers
• Format– CGPS provides a formatted MS Word
template for use by students that conforms to the approved handbook.
• Submitting a Thesis or Dissertation– Beginning in Spring 2010, CGPS will accept
only electronic theses and dissertations. The instructions and policy are located on line at http://www.indstate.edu/sogs/Students.htm
College of Graduate and Professional Studies
Theses & Dissertations• Steps in the Process
– Identify a chair (aka advisor) and form a committee– Propose the research, defend the research, and process
the approval of proposal form– Establish an appropriate defense date based on the
published critical dates and notify CGPS at least one week prior to the public defense
– Defend the final document, route the approval form, and submit for format review to CGPS
– Submit final approved ETD copy – For in-depth information, please review the “steps”
document • http://www.indstate.edu/sogs/forms/steps_complete_thesis_dissertation.pdf
• All students completing a thesis or dissertation are expected to review and understand the responsibilities of students which are available at graduate.indstate.edu.
College of Graduate and Professional Studies
Graduation• All students must apply for graduation no later
than the first month of the intended graduating semester– The deadline for filing an application for
graduation is posted on the College of Graduate and Professional Studies website
– The graduation application and commencement materials are located at http://www.indstate.edu/sogs/gradandcommencement.htm
College of Graduate and Professional Studies
Research: Human Subjects (IRB) & Animals (IACUC)
• All graduate students performing research that involves human subjects and/or animals are required to complete Institutional Review Board or IACUC training– Training is provided by the Office of Sponsored
Programs through CITI• All graduate students must have their
research and associated protocols approved by either the IRB (humans) or IACUC (animals)– Students completing a thesis or dissertation
that requires IRB/IACUC review will not be permitted to graduate without evidence of IRB/IACUC approval
College of Graduate and Professional Studies
Research: Student Support• CGPS awards student research & creativity awards on a competitive
basis– Students may submit proposals requesting up to $600– Students are limited to one award per year, two cycles per year– Department and advisor support required– Recipients are expected to participate in the annual student research event
known as Symposium (Spring Semester)– Electronic submission required
• Grants & Contracts. When discussing your research needs with your advisor, you are encouraged to apply for a grant. Please note, your advisor will likely be required to serve as the Principal Investigator (PI).– External grant opportunities: OSP– Internal grant opportunities: CIRT, CPSCE, & OSP
College of Graduate and Professional Studies
Contacts: Key OfficesAffirmative Action Office 812.237.8954 http://www.indstate.edu/aao/ [email protected] Affirmative Action provides students with a variety of professional training opportunities. The office is responsible for the oversight and investigation ofcomplaints of harassment or discrimination prohibited under law.
Financial Aid 812.237.2215 http://www.indstate.edu/finaid/ [email protected] Aid is responsible for coordinating federal, state, and campus funded aid programs.
Center for Instruction, Research & Technology 812.237.2676 http://www.indstate.edu/cirt/ [email protected] provides professional development opportunities in the area of teaching and delivers a variety of technology workshops. CIRT also coordinates a mini-grant program.
Center for Public Services and Community Engagement 812.237.2334 http://www.indstate.edu/publicservice/ [email protected] CPSCE provides campus and community programming as well as opportunities to engage in community-based research.
Bursar’s Office 812.237.3535 http://www.indstate.edu/bursar/index.htm The Bursar’s Office is responsible for tuition and fee billing and maintaining all student accounts.
International Affairs Center 812.237.2440 http://www.indstate.edu/iac/ [email protected] The IAC coordinates campus programs (including international travel grants) and works with international student issues including immigration.
Office of Diversity 812.237.8513 http://www.indstate.edu/diversity/ The Office of Diversity is responsible for coordinating a variety of campus-based activities and programming as well as works with thecampus community to build capacity and promote diversity.
Office of Sponsored Programs (OSP) 812.237.3088 http://www.indstate.edu/osp/ [email protected] provides support for the IRB, IACUC, and grants/contracts. Additionally, OSP sponsors grant writing workshops.
Office of Registration and Records 812.237.2020 http://www.indstate.edu/registrar/ [email protected] you are having significant issues with your academic or university record or need a transcript, ORR is the appropriate office to contact.
College of Graduate and Professional Studies
Contacts: Distance SupportDistance Learning 812.237.8080 http://www.indstate.edu/distance/ Distance learning supports distance education at ISU. If you are experiencing difficulties, please feel free to contact this office directly.
OIT Help Desk/User Services. 812.237.2910 http://www.indstate.edu/oit1/userservices/ithelp/ [email protected] you are experiencing technical difficulties including accessing the portal, the OIT help desk can provide assistance on-line, through live-chat or over the phone. Additionally, the user services website contains a variety of trouble-shooting tips and FAQs that are useful for students.
College of Graduate and Professional Studies
Contacts: CGPS
– Carolyn Greenwalt, Student Services• Admissions & Curricular/Transfer Questions
– Helen Hoffa, Student Services• Graduation check out, theses/dissertations,
and commencement
– Pam Allison, Administrative Assistant• graduate assistantships, scholarships, and
student research awards
College of Graduate and Professional Studies
QuestionsIf you have any additional questions concerning any of the policies or proceduresoutlined in this session, please contact the College of Graduate and ProfessionalStudies via email [[email protected]] phone 812.237.3005
College of Graduate and Professional Studies
