WHAT TO DO WITH ALL THOSE PESKY FORMS!

Denise Ankrum, ADSO-NS

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Recognition of the Navigation Systems Division and the Aids to Navigation / Chart Updating program by the Coast Guard and the Auxiliary depends on annual and periodic reports of the support activity that is performed by Auxiliarists in support of the Coast Guard. The success and funding of the Aids to Navigation Program relies on your AUXDATA input data. When you fail to report aid to navigation patrol and NS activity missions to AUXDATA, you are actually hurting our Aid to Navigation program.

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In most circumstances there will be three (3) separate reports required

to be filed when you perform a PATON verification.

ANSC 7054 – Aids to Navigation Report ANSC 7030 – Activity Report –Mission –

Boat ANSC 7030 – Activity Report – Mission -

Individual

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DEPARTMENT OF U.S.COAST GUARD AUXI LI ARYHOMELAND SECURITYU.S. COAST GUARDANSC 7054 (6-08)

DATE OBSERVED TELEPHONE NUMBER E-MAIL ADDRESS

AID OWNERSHIP - check one: COAST GUARD STATE PRIVATE USACE

OFFICIAL NAME OF AID BEING REPORTED (Reference the Light List for data.)

SECTION 4 - HORIZONTAL AND VERTICAL LOCATIONS FOLLOW THE GUIDELINES IN THE FEDERAL SHORT RANGE AID TO NAVIGATION STUDY GUIDE

GPS DATUM QC CHECK

FT FT

TYPE OF AID Floating Buoy Fixed Structure Lighted Sound capability Electronic devices

TYPE OF BUOY Wood Metal Foam Plastic Other, explain in Comments.

STRUCTURE MAKEUP Wood Metal Single Pile Dolphin Tower

COLOR OF LIGHT Red Green White Yellow Other, explain in Comments.

SOUNDING DEVICE Bell Gong Horn Whistle Other, see Comments.

ELECTRONIC DEVICE RACON Fog Detector Wind Generator Electrical Transformer Sta. Meteorological Station

1 Shrouded or covered with ice. 1 Light burning dim or showing reduced intensity. 1 Aid is obscured by foliage or brush. (Photo)

2 Improper light characteristics 2 Light is partially obscured by dayboards. 2 Dayboard is faded so color of aid is compromised.

3 Light obscured. 3 Dayboard(s) is missing. (Photo) 3 Extensive bird fowling on aid. (Photo)

4 Light is extinguished. 4 Dayboard(s) is damaged. (Photo) 4 Aid is damaged by collision. (Photo)

COMMUNICATION METHOD USED FOR REPORTING TO CG UNITTIME REPORTED

1200DATE REPORTED

23-Feb-08

GPS OPERATION

0

CHECK OFF EACH DISCREPANCY THAT YOU OBSERVE ON THE AID.

OFFICIAL NAME OF LOCATION

MILE MARKER

METHOD USED TO TAKE FIXLONGITUDE [DDD-MM-SS.SS W] LATITUDE [DD-MM-SS.SS N]

SECTION 2 - COAST GUARD NOTIFICATION USE ONLY WHEN YOU REPORT DIRECTLY BY PHONE, RADIO OR E-MAIL TO A CG UNIT.

SECTION 3 - AID IDENTIFICATION

LLNR PATON NUMBER

COAST GUARD UNIT NOTIFIED

OPCON

MANUFACTURER AND MODEL NUMBER

ROUTINE DISCREPANCIESCommunicate to CG ANT by fastest means.

URGENT DISCREPANCIESCommunicate to CG ANT by phone or E-mail.

AID TO NAVIGATION REPORT

SECTION 1 - MEMBER INFORMATION

MEMBER NUMBER LAST NAME, FIRST NAME AND INITIAL

GPS MANUFACTURER AND MODEL NUMBER

Report by E- mail or govt.mail within 24 hrs.

SECTION 6 - DISCREPANCIES OBSERVED ON AID TO NAVIGATION

0.0HEIGHT OF TIDE OBSERVED DEPTH CORR. FOR TRANSDUCER

0.0

CRITICAL DISCREPANCIES

SECTION 5 - AID TO NAVIGATION CHARACTERISTICS CHECK OFF EACH CHARACTERISTIC THAT DESCRIBES THE AID.

METHOD USED FOR DEPTH

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PATON Discrepancies are reported to the local C.G.Unit on an ANSC 7054 – Aid to Navigation report. Routed through ADSO-NS Denise Ankrum.

This report alerts the Coast Guard about the problem on the aid. Urgent and Critical discrepancies are phoned to nearest Coast Guard Unit or phoned or e-mailed directly to the District Paton Officer, with cc to ADSO-NS Denise Ankrum.

When no discrepancies are observed on the PATON – Private Aid (i.e., aid is watching properly), Do not call District Paton Officer.

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Note that the ANSC 7054 report alerts the Coast Guard but does not interface with the AUXDATA system.

If you only make this report, you do not get any credit for underway hours in the Boat Crew program and do not receive any credit for your AN Mission activity.

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The “ANSC Activity Report – Mission – Boat” report is submitted by the coxswain or owner of the OPFAC.

This report accounts for the hours underway for the Boat Crew program in AUXDATA.

When the AN Patrol is performed by private vehicle or on foot, this report is not required.

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Note that the “ANSC 7030 Activity Report – Mission – Boat” form that is submitted through POMS or as a standalone report to the IS Staff Officer provides you credit for underway hours in the Boat Crew program.

It does not provide any credit for your Individual AN Mission activity in AUXDATA.

It does not provide the local C.G. Unit or agency with any discrepancy information.

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AN Patrols

Are only performed aboard a properly equipped and crewed operational facility under orders. Reference the Operations Policy Manual for proper procedures.

Should be of at least four hours duration. Time is not the primary issue. More important is the AN activity that is accomplished during the Patrol.

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Are recorded in AUXDATA by the coxswain or owner of the OPFAC as a Type 03 patrol using an “ANSC 7030 – Activity Report-Mission – Boat” form that can be generated through POMS.

AN activity can also be conducted as part of multi-mission patrols under other patrol type codes.

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Includes all AN activity performed by a particular Auxiliary member aboard a boat on any type of patrol, or individually while in a privately owned vehicle, boat, on foot, or other conveyance.

Report all your AN activity, including the aids observed as “watching properly” and those observed as “discrepant.”

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Note that the “ANSC 7030 – Activity Report – Mission – Individual” report accounts for your individual AN activity in AUXDATA.

It does not provide you credit for underway hours in the Boat Crew Program.

It does not interface with the local C.G. Unit or agency. A copy of this report should be included with your package to ADSO-NS.

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Only one member may submit an “ANSC 7030 – Activity Report Mission – Individual” report for each aid verified.

Only one member should be listed on this report.

Credit for activity at a single aid cannot be split among members.

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However, the total ATONs, PATONs, and Bridges checked on the patrol should equal the total ATONs, PATONs, and Bridges reported to AUXDATA.

The only program option available for distributing credit is to allocate credit among the crew members on the patrol. i.e. If you are checking multiple aids then you can spread the aids on a one to one basis to each crew member who is qualified.

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AN mission activity is reported on an “ANSC 7030 Activity Report – Mission – Individual”, as follows: ◦Mission 30 – Federal Aid Activity

◦Mission 31 – Private Aid Activity.

◦Mission 32 – Bridge Activity.

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In order to get credit in AUXDATA, each member must submit their own individual “ANSC 7030 Activity Report – Mission – Individual” report to their IS Staff Officer reflecting the total number of ATONs, PATONs, and/or Bridges that were observed as “watching properly” and as “discrepant.”

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When submitting your “ANSC 7030 Activity Report – Mission – Individual” form to report your AN activity, limit the time reported to 15 minutes and report time outside of the time-window reported for the patrol.

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ANSC 7030 – Activity Report – Mission – Individual

Is the method for reporting the totals of your particular AN activity. Only one member should be listed on this report.

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Should never be confused with reporting underway patrol hours on an “ANSC 7030 – Activity Report – Mission – Boat,” form generated manually or via POMS.

Arranges and reports observed totals of your particular AN activity as either discrepant and as watching properly.

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When AN activity is performed while acting as an authorized coxswain or crewmember on an authorized operational patrol, limit the time reported on the “ANSC 7030 Activity Report – Mission – Individual” submissions to 15 minutes and report time outside of the time-window reported for the patrol.

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Submitting one report without the other two takes care of only one-third of the reporting job and leaves two important aspects of the AN job undone.

Remember in most circumstances there will be three (3) separate reports ◦ANSC 7054 – Aids to Navigation Report

◦ANSC 7030 – Activity Report –Mission – Boat

◦ANSC 7030 – Activity Report – Mission - Individual

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Reporting AN patrol time to AUXDATA is extremely important.

◦ Hours reported while underway on an authorized patrol are credited toward your annual underway hours requirements for the Boat Crew program.

◦ But, only AN Mission activity is used to calculate the statistics for annual AN awards, not hours

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In summary, to successfully report AN patrol hours and AN Mission activity, you must understand the difference between:

1. AN Patrols,

2. Individual Aid to Navigation Missions, and

3. Individual AN Activity Reports.

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ADSO – NS Denise Ankrum◦ 10 Haipule Pl.◦ Kahului, HI 96732◦ Cell: (808) 244-6828◦ Email: MauiNavSys@gmail.com

◦ BM1 Travis Araki◦ District 14 Private Aids manager

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