Permanent access to digital material

Permanent access to digital material

Barbara Sierman 24-11-2010

© 2010 Koninklijke Bibliotheek – National Library of the Netherlands

Congratulations!


150


Digital Material at (National) Libraries

•Born digital deposit

•Mass digitization

•Web harvesting



Some figures: digitization

Europeana: based on billions of digitized objects inlibraries, museums and archives

Google Books InitiativeOver 10 million books in Google Books Search

KB-NLSeveral projects, over 14 million pages+ Google digitization: 160.000 books



Some figures: webarchiving- Deposit laws- Domain crawls- Selections of national sites- Special projects: elections, football matches, Olympic

Games

Examples:

- UK Webarchive ; in oct. 2010 8000 archived websites, 7,5 TB

- KB-NL 3000 selected sites, 4 TB



Developments in digital born material

- E-journals

- E-books

- Enhanced publications

- Websites

- Etc.



Growing amount of data



How to keep this accessible?



How to preserve books for eternity? (1527)

Sign: KB 133 F 2



Digital material is different




The OAIS model


The digital activities in general



The digital library at the KB

Strategic priorities 2010-2013

We offer everyone access to everything published in and about the Netherlands.

We improve the national information infrastructure.

We guarantee long-term storage of digital information.

We maintain, present and strengthen our collections.




A bit of the history…

Involved in digital preservations since the 90-ties

1990-2003 pilots (Nedlib)2002 archiving agreement with Elsevier2003 IBM / DIAS system

2010 requirements new system finalizedreorganising organisation

2013 successor of DIAS system


What do we preserve?

• International e-depot

• National collection

• Webarchiving (separate , not yet long term storage)

• Digitization projects (separate , not yet long term storage)




Board of Governors

Collections

User Services

Document Processing

Digitization

Product Support

Corporate Communication

Finance & Corporate Services

Information Technology - Management

Human Resources

Policy Support

Building & Facilities

Operations

Online Services

Marketing Communication

Collection Care

Marketing & Services

Finance

Innovative Projects

Innovation & Development

Director General

Research

Information Technology -

Development

Corporate Secretary

Project Management Office

System management

Collection BuildingUser Services

Collection Mgt.MetadataIngest

Consultancy & Advice


DIAS Current workflow

Pre-process Batch Builder

Error recovery

e-Post Office

Supplier

Identifier

Object

Metadata

CMS/DIAS

Catalogue

I A A End user

INGEST ARCHIVAL STORAGE

ACCESS



Improvements neededWhy? Because the world changed …

• More standards, Premis metadata

• More heterogeneous material; workflows not dedicated to one type

• More variety in file formats: checks

• More storage needed

• More quality control

In production : 2013



General aspects – developments

• Preservation Policies• Metadata • Staff• Costs• Audit and certification• Research




• Ideally: available before starting

• Reality: many organisations work without …

Why is this not desirable?

• Starting points are unclear

• Unclear what to expect as a user or as society

• No leading principles to do actions

• Organizational involvement unclear

Policies for digital preservation


Metadata

• How to find the object (descriptive metadata)

• Characteristics of the object (preservation metadata)

• Technical information

• Access restrictions: rights, DRM etc.

• What is needed to render the object

• What happened before with the object (provenance)

• The context of the object

• Evidence of its trustworthiness



Origin of these metadata

•Some information added

•Some information extracted: JHOVE, DROID, FIDO

•Information stored in central places

File format registries Rendering information

Less manually, more automatically!

Universal digital format registry




New profession: learning in practice / by doing

Developments underway for curriculum:

• national initiatives, for example: nestor in germany

JISC UK University of North Carolina, USA

• support by European Commission / APA

• self learning: training material on the web

• KB collaboration University of Leiden

Staff requirements



• Lifecycle Information for E-Literature

• Blue Ribbon Task Force on sustainable digital preservation and access

COSTS:



• TRAC

• Drambora (risk identification)

• RAC : Development of ISO standard, published this year

Audit and Certification


Research in the KB-NL (2010)

• File formats

• pdf

• Jp2(K)

• Preservation policies

• Preservation Planning

• Emulation

• Enhanced Publications

• From research to practice: new e-depot, reorganisation



Participation of KB in European projects- Finished :

Planets, Parse-Insight, Driver I and II

- Current or starting soon:- Keep , Aparsen, Scape

- Founding member of Open Planets Foundation




Permanent access to digital material is a challenge

No organization can do it on its own

Collaboration is needed

Welcome in the community for permanent access !

To summarize:

Education

Permanent access to digital material