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PROjEct PlANNING FOR AN EvENt
Where will it be?
What is the timeframe?
Where does the budget come from and how much is it?
Dealing with bureaucracy - cash flow, timings etc?
At what stage will you know what work people are putting in?
Sponsorship?
MANAGING + DESIGNAtING ROlES
How to designate roles
How to make decisions
Avoid design by committee
Coordinating sponsorship
Invitations, mailing lists + press Private view
DESIGN
Themed shows + coherency
Sections
Quality control
Professionals
Build
Lighting
Signage + labelling
Printed material
Mapping the space
The vicious circle
PRODUctION
Project manager
Detail
Know your limits
Get things made
Source materials
Production methods
Innovative use of materials Awful things
MANAGING tIME EFFEctIvElY
Write a timetable
Double your expectations
Set realistic deadlines
Stick to designated roles
Trust your colleagues
HEAltH& SAFEtY
Refer to college rules Check before you build Individual and collective responsibility
INStAllING tHE SHOW
Checklist
Contingency time and money
Help on the day
Sudden attacks of selfishness
Maintaining a good atmosphere