Plaza College eCampus Training

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Intro to

eCampus and making it work

with Google Apps.

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Part 1: eCampus

Part 2: …together with

Google Apps

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New Users: Login to: ecampus.plazacollege.eduUsernames and temp-passwords are provided by IT.

On first login, you are prompted to create a password.

Already have logged into eCampus and enabled GMAIL? Skip to slide #9.

Log into eCampus!First Time Login

https://ecampus.plazacollege.edu/

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Upon login, you will arrive at this Home Screen:

Welcome Home!

First Time Login

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New Users: You should first enable Gmail. Click here.

Enable Google Apps

First Time Login

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New Users: Then click, “Grant Access to your Inbox”.

Enable Google Apps

First Time Login

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New Users: The following screen will appear account.

Type the captcha letters as best you can and click:

“I accept. Continue to my account.”

Enable Google Apps

First Time Login

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New Users: Next, click the “Grant Access” .

Enable Google Apps

First Time Login

New Users: If you haven’t already, please:○ login to eCampus○ and enable your Plaza Google Apps account

using the steps provided. Then continue.

Enable Google Apps

I will wait here for you, go right ahead!!!

First Time Login

Already an eCampus User? Please:○ login to eCampus to help follow along with the

presentation if needed.

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Great! Your Home Page should look similar to this:

Welcome to eCampus!

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The Nav bar is on every page in eCampus.

The “Google Apps” block provides easy access to common Google Apps.

The “Messages” block displays messages sent to you from within Moodle.

This area displays items on Plaza College’s Academic Calendar.

Welcome to eCampus!


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The Nav bar is on every page in eCampus

The “Google Apps” block provides easy access to common Google Apps.

The “Messages” block displays messages sent to you from within Moodle.

This area displays items on Plaza College’s Academic Calendar.

Welcome to eCampus!


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The My Courses menu item displays yourlist of active courses. This provides easy accessto your classes from any screen in eCampus.

The Learning Center menu item provides access to the LRC website, the Queens Public Library Link, and library databases that students use here at Plaza College.

The Web Tools menu item displays links to the Plaza College website, some Google Apps peripheral tools,and Plaza's social media and blog site.

The Help menu item has links to Plaza's I.T.'s Google APPSwebsite, the IT Support Help Ticket page, and to Moodle's custom site for more technical questions about the LMS.

Welcome to eCampus!


The Campus Resources menu item shortcuts to:

• the Student Services website, • Financial Aid links, • and MyPortal.

Please note: there is a link in here for new students to Create MyPortal Accounts.

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Now that you’re familiar with the Home Page,

lets look at how a course can be managed.

Inside Courses

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All instructors are be provided with a sandbox class. It will appear on your screen like the following.

Inside Courses

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Clicking the course link on the home page will bring you into your course.

Inside Courses

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General setup:

There is a “Settings” block for:• Course Administration,• Role-Switching,• and Profile settings.

Your Google AppsBlock is still available from here.

This is the “Messages” block. You can receivemessages that are sent from within Moodle only.

If a person sends a message from within Moodle it will appear in both Moodle and Gmail.

Messages sent from Gmail will only go to Gmail.

Basically, sending from within Moodle covers more bases.

And, of course, you canstill see the academiccalendar from withinyour courses.

The “Quickmail” block is used to send messages to the whole class, multiple recipients, or individuals.

The messages function the same as Moodle messages.

Anything sent from here will go to both Moodle and GMail.

Again, Gmail only goes to Gmail.

Your courses will each include a title and description,

a “General News and Announcements” page,

a syllabus that you will need to change,

and 15 folders to correspond to Plaza College’s 15-week semester.

Inside Courses

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To add Activities or Resources to the course click:

“Turn editing on”

Located on the top-right or in “Settings”.

Clicking

“Turn editing on”

will change the look of your screen into editingmode. You can use the same buttons to turn editing off again.

Click your mouse now to watch the difference with editing turned on.

Editing Mode needs to be “on” to build a course.

Inside Courses

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Lets look closely at the editing links.

There are hundreds of settings found with editing mode “on”.

But the basics you will need to create a great course are right here.

Inside Courses

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In editing mode, you will see more shortcut-icons within the course.

Only instructors of the course can turn editing on.

Let’s go through the purpose of all the new shortcuts on the screen.

All of these icons that are circled here are only available when editing mode is turned on.

These Folders are considered topics.

When you click “Add Topic”, you are given the option to add another folder to your course.

Topics are difficult to delete, but it is possible.

These + (plus sign icons are for dragging items around in your course.

You can move resources and topics around with a click, drag, and release.

Currently, Firefox, Chrome, Safari, and IE10 offer this capability.

This pencil icon is for editing the title of your activity or resource.

Selecting it will allow you to edit the title without going into the settings of the resource or activity.

The horizontal arrow icon allows you to indent or outdent the title of the activity or resource.

Inside Courses

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This is the update link.

In here, you can update any of the original settings of the activity or resource.

These same settings can be edited upon creating the activity or resource.

This is the copy link.

This shortcut will allow you to copy the activity or resource.

This can be helpful when creating activities or resources that differ more in functionality than in content.

This is the delete link.

It will simply delete the activity or resource.

This icon that looks like an eye can be opened or closed.

An open eye means that students can see the activity or resource.

A closed eye means that the resource is hidden from students. When hidden, the title is grey.

These last three icons are not for use in Plaza College courses.

The first is for group grading.

The second is for role assigning in the course.

The third is the personalized learning designer used for grading.

These two links are similar. They are used to add an activity or resource.“Add Resource” requires the selection of the week after selecting the resource or

activity type. Using the green + sign will put the activity into its respective location.

These links help with editing of the topic (folder). For example, you could change the word “Week 1” to read something like “Video Resources” or “Week 1 Files”.You may also add a description to the week if you’d like.

These icon allows you to highlight the week manually.

This indicator is typically used to highlight the week. This is done so that the class is aware of the current topic, folder, or week.

Clicking this icon and the topic (folder) name does the same thing.

It opens a page that shows only the contents of the topic or folder.

Clicking the folder-icon,

next to the topic name,

also displays the contents of the topic. This is the preferred method of viewing topic (folder) contents.

The topic (folder) eye-icon behaves the same as the activity resource eye-icon.

Opening the eye shows the topic (folder) to students.

Closing the eye will hide the topic (folder) from students.

Inside Courses

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As stated earlier,clicking “Add Resources” or the green + sign does a similar thing.

They both allow you to add Activities or Resources.

The difference is that the green icon automatically puts the activity or resource into its respective week.

With the “Add Resource” link on the top, you have to select the week to which you wish to add the activity or resource.

These are the available Activities and Resources.

This is where you will be adding class work to your course.

Hovering the mouse over Activities or Resources displays a full description of its function.

Please take a few minutes , right now, to go into your course and read each Resource and Activity function.

Go ahead.

I’ll wait.

Well, go on!

If you did go read them, CONGRATS! You’ve just learned about the most useful part of digital classrooms and Moodle in your classes. If not, please go read all of the activity and resource descriptions. This part is an essential to today’s digital online or hybrid classrooms.

You may wish to also explore these areas of a course on your own.

There are a few useful tools in this section, but these are more critical for advanced training in Moodle.

The tools in here are not required for use by Plaza College.

In “Switch role to…”, an instructor can view the course as a student would see it. This is useful when there are topics (folders), resources, or activities that have the eye closed. To ensure students can not see hidden items, simply click “Switch role to” and select “Student”.

Don’t worry. If you didn’t go read them, the next five slides has all of the activity and resource descriptions in them. PLEASE READ THEM IF YOU HAVEN’T ALREADY.

Inside Courses

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Assignments Chats

Inside Course Activities

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Forums Lessons


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Quizzes Workshops


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Files Folders


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Labels Pages


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URLs


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Google Drive

Part 2: eCampus together with Google Apps: Drive and GMail

Let’s begin with Drive. Google Drive lets you store and access your files anywhere -- on the web, on your hard drive, or on the go. Here’s how it works:

1. Go to Google Drive on the web at drive.plazacollege.edu.2. Upload files to Google Drive.3. Access your files from any of your devices (tablets, smartphones, or

computers)

Now your files go everywhere you do. Change a file on the web and it updates on every device where you access Google Drive. Share, collaborate, or work alone: your files, your choice.

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Overview of Google Drive

Google Drive

Google Docs

and

Google Drive

aresynonymous.

To access Google Drive, click this link.

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Google Drive

You will arrive a page similar to this one.

Your Google Drive.

As with any Google Apps, you can navigate to other Apps from the top menu.

But lets take a tour of Google Drive.

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Google Drive

The links on left are your drives.

Within the drives, you will have folders and files.

This drive is called MyDrive.

This is where you would create your college folders and save any files for use at Plaza College.

This drive is called “Shared with me”.

This is where you would find any files that others have shared with you.

All professors have an eGradebookshared folder.

The Create button should be used to create folders.

Click this when you are ready to make a folder in your MyDrive.

As for these file types, Plaza College does not recommend using them.They are for creating files in Google format. Google files can be converted to MsOffice, but will not always be 100% the same.

The files in the blue box are in MsOffice format.

The files in the pink box are Google files.

See the difference?..the icons are different.

This is the upload button.

Click on the upload button to put files into your MyDrive.

Clicking upload file may show this screen.

Typically, you do not want these settings checked.

You can also change the upload settings at any time, from the Settings menu and clicking “Upload Settings”.

All Google Apps have a Settings icon on the top right. It appears like a GEAR icon.

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Google Drive

To download the file, simply right-click the file and click download.

There is currently a bug in Google Chrome for this. Use Firefox for now.

The file will download into your browser, your desktop, or in Firefox into the download manager.

Depending on the browser you are using, a downloaded file will show up (1)here, (2) it will ask you where to put the download, or (3) in a download manager page.

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That was the Google Drive basics. If you have any questions about Google Drive, please contact us.

It is important to use Plaza College’s Google Drive for your eGradebooks.

We’ll show you how to manage your eGradebooks in the next slides…

Google Drive

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Your eGradebooks are found in the drive called “Shared with me”, within the “Instructors’ E-Grade Books” Folder

Google Drive

In there, you will find your eGradebooks.Once in your eGradebook folder, files may be uploaded. Uploading files into your E-GradeBook folder will automatically share it with approved Faculty Deans and Administrators.

…then go to folder with your last name as the title.

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And that is eGradebooks in a nutshell.By the way, most APPS available for:

• Smartphones• Tablets• Desktops

The APPS allow access your Drive anytime and anywhere!

Google Drive

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MoodleMessag

esGmail and

The next Google App: Gmail (with Moodle Messaging)

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MoodleMessag

esGmail and

You have a Moodle inbox and a Gmail inbox.

Instructor Student

…as do your students.

If you send a message from Gmail. It will only go to the recipients Gmail inbox.

If you send a message from within Moodle, it will go to both of the recipients inboxes.

To ensure that your students are getting the message, it’s best to send messages from Moodle courses.

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MoodleMessag

esGmail and

QuickMail is used to send messages to (1) your entire class, (2) groups within your class, or (3) individual students:

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MoodleMessag

esGmail and

The Quickmail tour:

Only instructors have access to Quickmail.

…And only from within your courses.

This area should display your email address.

This area will show the recipients of the message you are about to send.

This area lists your course Groups.

Instructors need to create their own course groups. Do so in your course-page Settings menu.

In the Settings block, Go to Course Administration ->Users ->Groups

These are your individual recipients.

You may select as many (or few) as you like.

To select many at once, hit <Shift> and select with your mouse or the keyboard arrows.

These are your control buttons for the message recipients.

After selecting you can click ◄Add or Remove►. You may also choose to Add All or Remove all.

This section is where the message is created and sent.

You may Add (or drag) attachments to the email.

Add the subject, the message body, request a copy, and click “Send Email”.

REMEMBER:

All messages sent from here will appear in all recipients’ inboxes.

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MoodleMessag

esGmail and

All Plaza technology discussed in this session are available in regular and smart-device formats using APPS. If you would like to sync your devices, please stop by the IT Department during regular college hours.

That’s all for now! Thanks for attending and GOOD

LUCK!!!

Education

Plaza College eCampus Training