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Welcome to:

Preparing & Delivering an Effective PresentationWorkshop

LEAP-III (2011)Fadhel Alsheikh

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Workshop Objectives

At the end of this workshop you will be able to … Identify the stages and requirements of the LEAP III

competition Prepare an effective presentations Deliver an effective presentations

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Content

LEAP III Preparing an effective presentation Delivering an effective presentation

- Stages

- Language

- Body Language

- Using tools

- Final notes

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What is LEAP III Competition?

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PREPARING AN EFFECTIVE PRESENTATION

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Preparation

1. Analyze the audience

2. Prepare Content

3. Plan the organization

4. Visual aids

5. Notes

6. Practice

7. The venue

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Preparation - Analyze the Audience

What is their level of language, education, etc.?

What do they already know about the topic? What do they need or want to know? What presentation style can they best relate

to?

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Remember!Your presentation is for your audience,

so it should satisfy their needs

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Preparation: Content

Decide the topic of your presentation Limit the topic into specific elements to

be covered Read, Search and learn about the topic. Decide on main ideas to convey Share with colleagues

The less the content the better the result

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Preparation: Plan

Make a written plan that includes all the following elements:

1. Introduction

2. Body

3. Conclusion

Make a time space for questions

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Preparation: Plan

A good opener to get the audiences’ attention (e.g. a short story, photos, …etc.)

An idea to motivate audience to listen. General information about topic The main points of the presentation

1- Introduction:

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Preparation: Plan

Is the longest part of the presentation

Is organized according to the steps mentioned in the introduction

Has a limited number of main points, discussed in detail.

1- Body

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Preparation: Plan

Brings discussion to an end before time is up

Restates the purpose Summarizes the main points discussed Makes a closing remark or statement (a

closer)

1- Conclusion:

Write your closer carefully

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Preparation: Determine Visual Aids

Appropriate for size of room and audience.

Simple and easy to understand. Unity of fonts size and colours. Avoid excessive use of photos and

unnecessary drawings. To enhance the presentation, not

replace it.

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Always Have a back-up plan in case of equipment failure

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Preparation: Notes

Prepare note cards for brief hints.

Do not try to memorize the speech.

You can use visual aids to help you remember.

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Preparation: Practice

The delivery steps

The used language

The chosen tools

The timing.

The more you practice, the better your performance becomes.

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Preparation: The venue

Attend to the venue before the presentation

time

Check that all the needed tools are available

Try the tools out

Many presentation feels because of the tools

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Presentation Delivery

Stages:

- Stage I Introduction

- Stage II Body

- Stage II Conclusion

Body Language Handling Tools

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Presentation Delivery : Stages

Stage I: Introduction Smile and greet the audiences Introduce yourself and other relevant

details Get audiences’ attention Introduce the topic in general Introduce the elements of the contents. The introduction is your key to the audience

attention

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Stage II: Body Follow the steps in order Use transition words to shift from a

point into a another Support your claims with evidences Give examples when necessary

Presentation Delivery : Stages

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Stage III Conclusion Remind the audiences of the steps

discussed Emphasize the main point(s) Close the topic Thank the audiences Invite for questions Thank again.

Remember to close effectively

Presentation Delivery : Stages

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1. Appearance

2. Standing

3. Eye contact

4. Hands movement

5. Whole body movement .

6. Voice

7. Smile

Presentation Delivery : Body Language

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• Don’t use two tools at once,

• Try them before your presentation,

• Place the tools in good position,

• Use them with confidence

• Use them professionally

Presentation Delivery : Handling Tools

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Dos

Write notes as bulleted points

Use a clear font type (not smaller than 24 points)

Use different colours for a purpose

Keep unity of the colour and font-size used

Use symbolic pictures or drawing

Keep the design simple

Use eye-friendly colours

Handling ToolsPowerPoint

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Don’ts

Write paragraphs

Use unnecessary pictures or decorative devices

Use confusing background

Write more than 45 words per slide (Max.): the

less, the better

Use unnecessary sound effects and/or animation

Handling ToolsPowerPoint

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Final Notes

Show an interest in your topic Maintain eye contact with audience Speak clearly, monitor volume, vary

your voice Pause for important ideas Take your time, but stick to the time

limit. Behave on your nature.

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ANY QUESTIONS?

Thanks for attention

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THANK YOU AGAIN