STUDENT AFFAIRS

Year End Celebration

June 9th, 2006

Student Affairs Committees

Managers' Development Series Committee Rosemary Anderson Elise Herrera-Mahoney (chair) Kathleen Hughes

Student Affairs Committees Student Affairs Disaster Preparation Team

Adam Snook co-chair Elise Herrera-Mahoney co-chair Alex Belisario Kevin Browne Susan Girard staff Dave Keller Bob McCampbell Sue Matthews Susan Welte Dan Wood

Transitions

Alma Sifuentes - New Title - Dean of Students divisional liaison with student groups, oversight of

campus elections, coordination of demonstration response, and supervision of the Ethnic Resource Centers, the Women's Center, the Cantú GLBTI Resource Center, Rainbow Theater, and SOAR

Judicial Affairs Permanently Transferred to CUHS

Transitions

Retirements Gail Heit 35 Years of Service Max Camarillo 25 Years of Service Dan Wood 22 Years of Service

• COMBINED YEARS OF SERVICE: 82

ACCOMPLISHMENTS

Completed a successful recruitment and admissions cycle. Nearly 30,000 applications for Fall 2006

admissions were successfully. processed, with decisions meeting the 15 March notification deadline.

Over 3,700 frosh submitted fall 2006 SIR’s. Over 950 Transfer students submitted fall

2006 SIR’s.

ACCOMPLISHMENTS Capital Projects

Selected an architectural design consultant and began the planning and design process for a major renovation and expansion of the Cowell Student Health Center facility

Completed the Hahn Seismic Retrofit Project Completing the refurbishment of 1st Floor Hahn. Launched the seismic evaluation of non-state funded

facilities

ACCOMPLISHMENTSStudent Affairs Development

As of May 28, 2006 the Student Affairs Division has received $904,263 in Pledges and Outright Gifts.

• Met the $140K Match for Athletics• Received $175,000, the third installment of a three-year

$500,000 grant request, from the Stuart Foundation to support the Renaissance Scholars Program.

• Raised several existing and created new scholarship funds to endowment level. Chicano/Latino, Women’s Center, and STARS endowments for programmatic use have all reached the minimum endowment level for investment purposes.

• Creating a “giving to UCSC” presence on all Student Affairs’ unit websites

ACCOMPLISHMENTS

Referendums Passed Measure 23 - Intramural & Sports Club Team Activities g/ug

$2.25 Measure 23 - Intramural & Sports Club Team Activities g/ug $2.25 Measure 24 - Transportation Fee Increase

• -g/ug $13.25 F-2006• -g/ug $13.50 F-2007• -g/ug $16.00 F-2008 & beyond

Measure 26 - Recreation Programs g/ug $4.00 Measure 27 - Seymour Marine Discovery Center ug only $.25 Measure 28 - Renewable Energy g/ug $3.00

ACCOMPLISHMENTS Disaster Preparation

CERT Trained over 150 employees in Student Affairs Implemented standard evacuation drill policy Established divisional standard for procurement of

emergency supplies

Affirmative Action Co-sponsored with EEO/AA and SHR, the “Diversity

Recruitment and Outreach” workshop. Established approval to hire process with focused

recruitment on underutilized titles

ACCOMPLISHMENTSBudget, Facilities and Administration

Budget• Developed and delivered 2006-07 Campus Budget Response• Completed Student Fee Advisory Committee Recommendations• Administered Division Reserve and Capital Budget ($13M); Student Fee

($25M); Personnel Fund Management; VC Operating and Discretionary, “Moves R’ Us” coordinated 5 work groups/units:

• 98 people, 98 ITS orders, 117 phone orders. Coordination of services from ITS, Phone Service, carpenters, painters, custodians, window cleaners, electrical contactors and in-house electricians, lighting specialists, EH&S, Peninsula Business Services for new furniture, 3 different moving companies plus campus moving services and surplus.

• Hahn Seismic - 50 people to 5 locations - 50 computers/ 55 phone lines• Hahn Refurbishment - 34 people to 2 locations - 34 computers and phone

lines• Cookhouse Seismic - 14 people to 2 locations - 14 computers/28 phone

ACCOMPLISHMENTS Budget, Facilities and Administration

Prepared and distributed a quarterly electronic Student Affairs newsletter

Divisional representative on ITC, Miscellaneous Fee, Course Materials, Recharge Rate, Campus Business Operations

Completed and allocated Ergonomic and Technology call funds Business Transformation Campus Liaison and Coordination Coordinated and reviewed Course Materials Fee and Recharge Rates

submittals Developed and distributed Entertainment; Approval to Hire, and

Disaster Drill Evacuation Policies, and Unit Manager Standards and Expectations

Coordinated and submitted Annual FDX space survey Coordinated and reviewed various audit submittals

ACCOMPLISHMENTS

Information Technology Consolidated servers and services within

Student Affairs and transitioned to central ITS organization

ACCOMPLISHMENTS Student Life - Health Center

Purchased Electronic Health Record software, and carried out renovation and expansion of the Student Health Center IT infrastructure in preparation for implementation of the software over the 2006-2007 academic year.

Recruited a new Medical Director (Dr. Drew Malloy, from University of Arizona) and a new Patient Services Coordinator (Emma Lukin).

Under the direction of Jane Bogart, our new Health Promotion Coordinator, the Health Promotion department reinvented itself as SHOP – Student Health Outreach and Promotion – and created the “Just Say Gnome – Party Small” campaign to address problem drinking at off campus parties.

ACCOMPLISHMENTS Student Life - CPS

The Pre-doctoral Internship Program achieved the highest level of accreditation (maximum of seven years) from the American Psychological Association (APA).

CPS achieved the second accreditation for all of its programs and services by the International Association of Counseling Services, Inc.

CPS was approved by the APA as a continuing education sponsor.

ACCOMPLISHMENTS Student Life - OPERS

Hosted women's tennis NCAA national championships Set record for net profit at Master's Swimming Championship in

July. Set record for net profit in Women's Scrambles Golf

Tournament. Raised more than $300,000 in donations and matching funds

for Athletics Recreation completed new web site with on-line registration. Designed and implemented new Wellness/Recreation program

for summer. Tennis won National Championship in Doubles

ACCOMPLISHMENTS Student Life - OPERS

Rugby team won National Championships in Division II. Men's Soccer advanced to National Championship bracket

second year in a row. Largest Fall Festival ever. New Wellness programs for west campus community New Boating Grant for Department of Boating Safety, $20,000. Title IX Compliance, better than 80% of all NCAA schools. Arranged schedule for visiting Physical Education professors

from Brazil and National Parks Director from Costa Rica.

ACCOMPLISHMENTS Student Life - OPERS

Participated in risk management program/survey for OPERS programs, Ian Mcgregor Associates.

Received National award and recognition for outstanding Special Olympics programs.

Participation rates reached new levels in almost every program. New and continuing Community events:  Kennan Ward "Wolves

Running with the Pack",  Telluride Film Festival, and Banff Mountain Film Festival,  all with sold out audiences.

New computerized Outdoor Rental Program for inventory and reservation.

Dance students choreographed and participated in an End of Year Presentation that was standing room only for two nights.

ACCOMPLISHMENTS Student Life - Career Center

In the midst a student protest against the Military on campus. The Last Chance Fair attendance increased significantly, close to 90 companies participated, student attendance was up by 300 and 750 students attended the spring fair. 

SERAP Ceremony, a record 270 students in good academic standing were awarded for their outstanding work performance.

A new Student Peer Advising program was created this year and assisted 107 students in the winter quarter alone, greatly increasing the capacity to help students in the area of career counseling.

The Career Center Internship Program secured Bonner Foundation AmeriCorp Scholarships for Professions Training Program/Social Entrepreneurs Group Interns who work 300 or more hours. 

ACCOMPLISHMENTS Student Life - Academic Support Services - ARC

The ARC Publicity and Website Committees worked on several major projects to create greater campus awareness of the ARCollaborative services for students, faculty and staff

Student Volunteer Connection Doubled our community partnerships and increased SVC

visibility resulting in higher student participation in events and service projects.

SVC sponsored the brown bag drive benefiting the Second Harvest Food Bank and students collected more food than staff and faculty combined.

SVC successfully launched an internship program that places students in community nonprofit organizations for academic credit.

ACCOMPLISHMENTS Student Life - Academic Support Services - Learning Support

Services Learning Support Services officially became a campus-wide

program offering Modified Supplemental Instruction and tutoring support to all UCSC students.

Use of Learning Support Services increased by approximately 15%.

A committee was formed to build on existing practice to develop a network of programs and services to assist "at risk" students prior to, during, and after they experience academic difficulty.  Using UCSC research findings and current practices as a base, the group is constructing recommendations for future program development.

ACCOMPLISHMENTS Student Life - Academic Support Services - Services for

Transfer and Re-entry Students (STARS) STARS was invited to apply for, and received, a $50,000

renewable scholarship grant from the Bernard Osher Foundation to fund 10 reentry students for the academic year.

STARS created a student peer mentor program to foster community and participation in campus life for new EOP transfer students

STARS, through organizing and hosting a conference in April, took a leadership role in revitalizing California Advocates for Re-Entry (CARE), a statewide organization which had been in hiatus for three years.

ACCOMPLISHMENTS Student Life - Academic Support Services - Educational

Opportunity Program (EOP) Created First Annual EOP Academic Excellence Reception

held on March 8, 2006 recognizing and honoring over 350 EOP juniors and seniors who have excelled academically.

In recognition of the success of the new Bridge model and an opportunity to increase diversity at UCSC, CAFA recommended doubling this year's Bridge class to 120 students.

EOP Director was asked to participate on Undergraduate Academic Advising Committee to help in working through important advising issues for the campus.

ACCOMPLISHMENTS Student Life - Academic Support Services - Disability

Resource Center (DRC) Gathered feedback from students, staff and faculty re:

controversial exam accommodation process. Implemented immediate suggestions for improving procedures and paperwork; and will pursue further recommendations this coming year.

Collaborated with IT to develop new "state of the art" web-based database for tracking services and providing accommodations to students with disabilities.

Supported students with learning disabilities who wanted to create a peer support group and to educate the campus community about hidden disabilities. Group hosted a guest speaker this year and has plans to expand in the coming year.

ACCOMPLISHMENTS Student Life - Academic Support Services - Student Media

SCTV has exploded with the addition of new equipment, advising, and technology. Now with more than 450 students, SCTV has established student Event Teams, which travel around campus to film events for broadcasting on Channel 28 and webcasting over the Web. In addition, there are now more than ten affiliated production sub-organizations.

City on a Hill Press reached a landmark, and celebrated its 40th anniversary with a two day reunion of alumni representatives from each year in attendance.

TWANAS also celebrated a its beginning years with a reunion of alumni including a lively panel of its founding editors.

Collaborated to build a transmitter and radio station in the Pescadero High School District allowing for a future high school mentor program.

ACCOMPLISHMENTS Student Life - Bay Tree Bookstore

Five successful open recruitments• Storekeeper Jonathon Hermasillo, replaced Doug Stevens• General Merchandise/Insignia Buyer, Marlen Teachout, promotion from

Express Store, filled a long-vacant position• Express Store Assistant, Krishna Beck-Davis, replacing Marlen Teachout• Computer Department Manager, Ron Harrell, started January, replaced

Tom Benoit.• Assistant Director/Book Department Manager, Susan Wolfe, started March

20th. Replacing Rick Rudman, who is retiring August 31st. Reviewed operational needs for cash register upgrades, wrote purchase order,

and order/installation pending for July. Will provide added security for credit card transactions, faster transactions, and will enable later installation of debit card pads.

Finalized operational shut-down of Photography Services last July/August.

ACCOMPLISHMENTS Student Life - Bay Tree Bookstore

Managed Business Services and IT Services transformations to the mutual benefit of the campus and Bookstore operational needs.

General Book Department supported and attended 28 different off-site book signing, book reading, or other special events, including MLK Convocation, Dickens Universe, and Shakespeare Santa Cruz.

Staff Accomplishments• Robin Ellis, Assistant Director/Operations Manager, installed as President of

California Association of College Stores (CACS), November• Robert McCampbell, Store Director, installed as President of National Association of

College Stores (NACS) Foundation, March and served as Chair of University of California Independent Stores Groups (UCISG)

• coordinated two two-day meetings of UC Store Directors, with UCOP representation• testified on behalf of UC Bookstores at Assembly Higher Education Committee

regarding textbook pricing• Karen Vomvolakis, Apparel Buyer, and Marlen Teachout, Merchandise/Insignia

Buyer, completed CACS Buyers Institute at Fashion Institute of Design Merchandising (FIDM), April

ACCOMPLISHMENTS Enrollment Management - Offices of Orientation, Admissions and

University Registrar Nearly 30,000 applications for Fall 2006 admissions were

successfully. processed, with decisions meeting the 15 March notification deadline.

Over 3,700 frosh submitted fall 2006 SIR’s. Over 950 Transfer students submitted fall 2006 SIR’s. Over 650 high school/community colleges were visited by

Office of Admissions outreach staff. Over 30,000 visitors were served by the Cook House’s campus

tour unit. Over 43,000 registration transactions were processed by the

Registrar’s Office and system. Over 100,000 add drop transactions were processed by the

Registrar’s Office and system.

ACCOMPLISHMENTS

Enrollment Management - Offices of Orientation, Admissions and University Registrar

Two new Admissions booklets were created to outline admissions selection guidelines using comprehensive review in a more user-friendly format.

All Fall 2006 admissions material were updated, and repackaged using the “My University” theme.

The Admissions “Fly-In” program was doubled to over 160 low-income, high achieving frosh taking part in April.

A Regents Scholars Over-night program was hosted by the Office of Admission, and had 15 admitted Regent Scholars attend; 11 who then submitted SIRs.

The Office of Admissions:• co-hosted a “UCSC Engineering Day”, which attracted over 225 new fall

admits.• co-hosted with STARS a Transfer day, which attracted over 200 new

transfers, admits. A new Steering Committee Structure for the Campus Orientation program was

created.

ACCOMPLISHMENTS

Enrollment Management - Financial Aid Implemented an on-line Financial Aid Offer. Despite record numbers of aid applications and late regulatory

releases, met commitments to post awards for fall 2006 admits prior to the SIR deadline

Significantly increased the yield of new Regents Scholars and successfully negotiated and additional $250,000 in scholarship funding in collaboration with CAFA members.

Implemented new summer aid program and successfully negotiated an allocation of $812,000 in summer grant funding for needy students.

Revamped our email response system to address the increasing number of emails we receive from students and their families.

Hired and trained 5 advisers and 2 new systems staff.

ACCOMPLISHMENTS Colleges and University Housing (CUHS)

Prevailed in CLUE Lawsuit and are poised to begin Ranch View Terrace construction and sales program.

Advanced second phase of planning for the Family Student Housing Redevelopment project and Early Education and Care Center

Implemented Cultural Competency Training program for CUHS Management team

Redesigned the CUHS Organizational Plan and reframed the Residential Dining and Faculty and Staff Housing Program

ACCOMPLISHMENTS Colleges and University Housing

Charged College Programs, Room Inspection, and Gender Neutral Housing Task Force and the RA Council

Upgrades to student judicial system, improvements to ethics workshop and continued development of adjudicator group

Implemented Student Life Program Committee Structure• o Professional Staff Recruitment and

Selection• o Professional Staff Development and

Training• o Diversity and Affirmative Action• o Curriculum Development, Learning

Outcomes and Assessment

ACCOMPLISHMENTS CUHS - Childcare and Early Education Services

Completed salary analysis and implemented equity increases for teachers and program coordinators, bringing them into the range of comparable programs in Santa Cruz County

Secured funding to enable CCEES to complete all health and safety repairs and maintenance on the Granary Child Development Center

Child Care Advisory Committee, a sub committee of the Campus Welfare Committee, completed the Child Care Access Policy that will go into effect in Fall 2006

Developed an employee handbook for CCEES to be implemented in Fall 2006

Completed School Age yard improvements

ACCOMPLISHMENTS CUHS - Residential and Family Services

Implemented the Coordinator for Residential Education (CRE) model at Family Student Housing (FSH)

Family Student Housing (FSH) successfully collaborated with Child Care and Early Education Services (CCEES) to develop parent education programming and to develop a shared Family Services Assistant position in order to provide seamless customer service

Successfully transitioned custodial responsibility in Village resident units from Custodial Services to student residents with significant cost reduction

Camper park successfully passed its Fire/Safety/Habitability inspection

Organized a transportation system for residents for the UTC and the University Inn during the bus strike, including a shuttle system and car pool.

ACCOMPLISHMENTS CUHS - Cowell College and Stevenson College

Cowell Traditional Thanksgiving College Night included over 85 faculty, staff and

families together with more than 250 students Collaboration between Res Life and Provosts to fund CUIP intern to

develop class focused on “Diversity Dialogues” . Student Senate increased funding by 300% “Diversity Encouragement

Council”

Stevenson College celebrated its 40th Anniversary; State Assembly Rep. John Laird

delivers “official resolution” from the state Refurbishment of the Library including new furniture College hosted campus and college series on racism, discrimination, and

anti-Semitism First annual “Parents Weekend”

ACCOMPLISHMENTS CUHS - Crown College and Merrill College

Crown Together with Merrill, first annual Family Day drew a crowd in

excess of 400 people Outdoor Pursuits theme House programs successful backpacking,

river rafting, camping, beach cleanups, and more! Collaboration with Transportation Commission & UC Bike Co-Op

for Bike Safety Workshop

Merrill Tacos Morenos celebrated its grand opening Sponsored “Mastering Sex and Tortillas” Provost revitalized College House, sponsored film series,

colloquium and other events

ACCOMPLISHMENTS CUHS - Porter College and Kresge College

Porter Porter hosted, cosponsored with Rainbow Theatre “Emergence-See” - one man

show blending poetry, son, and multi-character transformation – written, performed by Daniel Beaty

Staff developed strong, positive working relationship with UCPD through intentional efforts & incident responses

Senate reorganized to offer weekly programs to better meet student needs

Kresge World Fest – 5th annual multicultural event begun celebrating cultures from around

the globe. Donations supported The Invisible Children charity organization Kresge Podcasting – first of its kind within the Colleges; students link to Kresge

College via the internet…shared music programs, panel discussions, streaming current and college wide topics are available to residents

Beauty of Us, Kresge PRIDE, and Santa Cruz Ally Appreciation Day - 3 major programs to promote and celebrate positive personal and community development of the Queer experience

ACCOMPLISHMENTS CUHS - Oakes College and College Eight

Oakes Implementation of Oakes 77: Exploring opportunities for Social Justice, course to

complement the Core, developed by CUHS summer intern; taught by CRE Bill Heinrich (W) and Provost Castillo

First Annual Oakes Family Day Collaboration with College Eight student life teams: student staff diversity immersion

day training, RAs/NAs cosponsored student events; SLOE (Student Life at Oakes & Eight) Book Club starts with focus on themes of Diversity

College Eight Sustainability Projects – co-curricular program complementing the core course where

each first year participated in an environmental project as part of the course College Eight/SHOP Partnership– collaboration with AOD to implement best

practices to reduce the levels of harm associated with high risk drinking among first year students

Established Program Development and Review Committee: representative group formed to be a resource for new programming initiatives and other activities and to review existing major programs to insure alignment with the college theme and student life missions. Beauty of Us, Kresge PRIDE, and Santa Cruz Ally Appreciation Day

ACCOMPLISHMENTS CUHS - College Nine and College Ten

Successful searches and hires for 5 staff positions: CRE, CPC, Asst. CPC Provost Assistant, College Advisor, & Provost

Implementation of reorganization to more closely align Residence Life to increase communication and service to students

Formation of WATER (White Allies to End Racism) whose focus is to end racism and discrimination through education and the exploration of white racial identity and white privilege

Programs and debates throughout the Co-Curricular Unit focused on current issues including:

Third Annual Practical Activism Conference, Gays in the Military, Affirmative Action debate, and the Third Annual Cesar Chavez Convocation

Service Learning experiences included: Third annual trip to Tecate, Mexico for over 30 students to build a home

Praxis – collaboration with 8 community organizations Esprit – service learning class placed 4 students at 13 agencies in Santa Cruz

County

ACCOMPLISHMENTS CUHS - Faculty and Staff Housing

Produced Employee Housing Report for the Executive Vice Chancellor and Campus Provost

Collaborated with University Counsel for successful outcome to the Ranch View Terrace lawsuit with the Coalition to Limit University Expansion

Drafted complete set of governing documents (Lot Lease, CC&R's, etc.) for Ranch View Terrace

Facilitated updates to Housing Access Policy, Faculty finance programs and began development of Employee Housing Administrative Plan

CUHS - Student Housing Services Successfully launched the redesigned Student Housing Online (SHO) Increased annual outreach to customers listing with the community rentals

office by 776 Redesigned and successfully unveiled a new CUHS website

ACCOMPLISHMENTS CUHS - Dining

Received solid response rate on the NACUFS Customer Satisfaction Survey indicating favorable levels of customer satisfaction for our campus compared to national benchmark

Achieved excellent financial performance, significantly outperforming budget

Awarded “Best Clam Chowder” for second year in a row in 2006 Santa Cruz Clam Chowder Cook Off

Awarded several acknowledgements for substantial efforts in sustainability programs, organic programs and fair trade programs

ACCOMPLISHMENTS CUHS - Conference Services

Deployed new user-friendly Conference Services web site, incorporating marketing, on-line inquiry capability and director/participant information

Developed detailed reference manual which functions as an educational document for senior staff and seasonal student staff

Planned and executed 80 conferences during summer 2005 with gross income over 4 million dollars with a career staff of six people

ACCOMPLISHMENTS CUHS - Admin and Operations

Implemented year-long cultural competency series for all CUHS managers that included 40 hours of training and additional hours of group work and planning

Participated in a nationally benchmarked online residential life survey in which 46.4 percent of our 6000 undergraduate residents participated in the voluntary survey

Established four Standing Committees that continue to do excellent work in the research and practice of student life: (1) Affirmative Action and Diversity Committee, (2) Curriculum Development and Assessment Committee, (3) Professional Development Committee, and (4) Professional Recruitment Committee

Created a standard template for managers’ agendas and minutes, thereby enhancing efficiencies and effectiveness of communications

ACCOMPLISHMENTS CUHS - Facilities

Successfully completed the 2006 College Renovation Project at Oakes (including re-siding and re-roofing residence hall buildings, replacing residence hall windows, replacing apartment furnaces with energy-efficient units, and remodeling the Oakes Learning Center.)

Developed a broadly supported proposal for the standardization of roles, responsibilities, and damage charges for housing facility inspections.

Achieved a forty-two percent decrease in average completion time of

Fixit maintenance request tickets by Zone maintenance personnel

Instituted safety training and skills development programs for all Facilities staff.

ACCOMPLISHMENTS CUHS - Business Services

Reorganized Service Center into new Business Services unit transitioning from a transactional service center to a budget and human resources analysis team

Implemented two new purchasing processes and systems in response to campus changes, including training staff and students to ensure that they can purchase the items necessary to their programs and operations

Developed and delivered 2006-07 UCHS budget and confirmed approval in timely manner

CUHS - Financial Planning and Analysis

Completed UC Santa Cruz Dining budget review and rate preparation Standardized terms and reporting of housing capacity and occupancy Developed and implemented standard major maintenance reports on a monthly

basis.

ACCOMPLISHMENTS CUHS - Community Safety and Emergency Preparedness

Created and published both the Community Safety Program Employee Handbook and the Community Safety Program Procedures Manual

CSO staff saved one life; extinguished one structure fire; mitigated several residential floods; and identified and aided in the apprehension and arrest of the vandal/burglar suspect who damaged doors and hallways in Stevenson, Cowell and Merrill Colleges

Provided CERT training to all CSO staff, after establishing the training as a standard

ACCOMPLISHMENTS CUHS - Capital Planning and Construction

Successfully completed Oakes College Capital Improvement and Renewal program in summer 05

Continued progress towards advancing the following projects:• Ranch View Terrace• Family Student Housing and Early Education and Care

Center• Summer Major Capital Improvement Program• Campus Long Range Development Plan