Sy 13 14 pvaas roster verification

SY13-14 PVAASRoster Verification Training

March, 20143-Hour Session

PVAAS Statewide Team for PDE

Welcome!

Session Facilitators:• Kristen Lewald, Ed.D. – PVAAS Statewide Project

Director for PDE• Jennifer Ross – PVAAS Statewide Team for PDE• Joan Perekupka – PVAAS Statewide Team for PDE

SY13-14 PVAAS Roster Verification

Demonstration of PVAAS Roster Verification System:

Deanene DeatonEducator Support Specialist

SAS EVAAS for K-12

Session Focus•P

VAAS Teacher Reporting

•SAS EVAAS for K-12

•What to Expect

PVAAS Teacher Reporting

•What is Roster Verification?

•Who Participates?

•Accessing Roster Verification

Roster Verification

•Teachers

•School Admins

•District Admins

Roles and Responsibilities

•% Student+Teacher Enrollment

•% Full/Partial Instruction

•Examples/Scenarios

Verifying Instructional Responsibility

•FAQs

•Additional Resources

•Whom do I contact for support?

Resources and Supports


Session Materials

• Access the PPT on the PVAAS login page: https://pvaas.sas.com

• Additional materials are posted on PVAAS login page https://pvaas.sas.com• Quick Start Guide for Roster Verification• SY13-14 LEA Guide for Implementation• PVAAS FAQ (Anticipate update with new questions

added this month)• PVAAS Teacher Implementation Timeline• Teacher Value-Added Literature Resource


https://pvaas.sas.com/


Questions and Clarifications

• Index cards• Place questions on cards• Collecting/answering them in

batches throughout session

• Any unanswered questions, please email [email protected]


mailto:[email protected]

Suggestions Before We Begin…Start Early – Don’t Wait!!• Start early in the window rather than waiting until the

end of the window to begin (remember, deadlines are HARD deadlines!)

• Don’t wait – this is a new process!

Access Support – Don’t Struggle!!• Attend a training session (webinar, face-to-face, archived)• View the Roster Verification Virtual Learning Module• Quick Start Guide • Help Menus • PVAAS Website: “Contact Us” link


Session Focus•P



•What to Expect





Roster Verification

•Teachers

•School Admins

•District Admins






•FAQs





What is PVAASTeacher-Specific Reporting?

• PVAAS teacher-specific reporting provides a measure of academic growth for a teacher’s group of students in a specific subject and grade, or for a specific Keystone-related course in the most recently completed school year.

• PVAAS provides a measure of academic growth for a teacher’s group of students by taking into account both the endpoint and the entering achievement of students.

• By concentrating on growth, PVAAS puts the emphasis on what educators can influence.


PVAAS Analyses

PSSA Writing

PSSA Science

PSSA Reading

PSSA Math

Keystones (Alg I, Bio, Literature)

LOOKING AHEADPlanning for

Students’ Needs:Student Projections

to Future Tests

LOOKING BACKEvaluating Academic

Growth:Value Added &

Diagnostic Reports

PVAAS Teacher-Specific Reporting

Teacher’s Groupof Students in Previous Year

Teacher’s Group of Students in Current Year

Measuring Academic Growth

PVAAS does NOT compare the teacher’s group of students from the current year to the teacher’s group of students from

the previous year. In other words, it is NOT comparing different groups of students!

Below Basic Basic Proficient Advanced

PVAAS does NOT compare the percentages of students at various

academic performance levels to measure growth for a group of students!

Measuring Academic Growth


What is the purpose of PVAAS Teacher-Specific Reporting?


Purpose: To inform teaching practice in order to

guide replication, changes, or adjustments for continual professional

growth.

School Building Data, 15%

Teacher Specific Data, 15%

Elective Data, 20%

Observation/ Evidence,

50%

Observation/EvidenceEffective 2013-2014 SYDanielson Framework Do-mainsPlanning and PreparationClassroom EnvironmentInstructionProfessional Responsibilities

School Building DataEffective 2013-2014 SYIndicators of Academic AchievementIndicators of Closing the Achievement Gap, All StudentsIndicators of Closing the Achievement Gap, SubgroupsAcademic Growth PVAASOther Academic IndicatorsCredit for Advanced Achievement

Teacher Specific DataPVAAS / Growth 3 Year Rolling Average2013-2014 SY2014-2015 SY2015-2016 SYOther data as provided in Act 82

Elective Data/SLOsOptional 2013-2014 SYEffective 2014-2015 SYDistrict Designed Measures and Examina-tionsNationally Recognized Standardized TestsIndustry Certification ExaminationsStudent Projects Pursuant to Local Re-quirementsStudent Portfolios Pursuant to Local Re-quirements

Teacher Effectiveness System in Act 82 of 2012


Who provides PVAAS reporting for teachers in PA?


What will PDE be providing to PA educators?

• A PVAAS teacher-specific report in each Pennsylvania assessed grade and subject, or Keystone-related course for each school year.• Exception to this is grade 3 as this is the first year students are assessed in

PA; hence, no growth measures are available in grade 3.

• Additionally, a PVAAS 3-year rolling average will be provided when available.• This 3-year rolling average does NOT need to be comprised of 3 years of

reporting in the same grade/subject/course.

• Diagnostic reports for:• assessing the academic growth of students at varying achievement levels• assessing the academic growth of demographic subgroups of students


What to expect?

• PVAAS Teacher-Specific reporting is based ONLY on the students for which the teacher had instructional responsibility in the specified grade and subject, or Keystone-related course.

• This means that the accurate verification of all rosters and allocation of instructional responsibility for EACH student is CRITICAL!• PVAAS Roster Verification is the final opportunity for that

verification by teachers and administrators.


Session Focus•P



•What to Expect





Roster Verification

•Teachers

•School Admins

•District Admins






•FAQs





What is PVAAS Roster Verification?Roster Verification is a process in which teachers and administrators ENSURE and VERIFY that the right students are linked to the right teachers for the EACH state-tested grade and subject or Keystone-related course, and for the right proportion of instructional responsibility!


What is PVAAS Roster Verification?Important for a teacher’s rosters to accurately reflect ALL students in EACH tested grade and subject, or Keystone-related course for a given school year AND the proportion of responsibility for each tested grade, subject, or Keystone-related course!

Teacher

StudentProportion of Instructional

Responsibility

Grade/Subject & Keystone Course


From your LEA into PIMSinto PVAAS

Course/HQT:Pre-population of Rosters

Course/HQT Correction Window:February 10 – March 21, 2014

SY

13

-14

PV

AA

S R

ost

er

Ve

rific

atio

n

Course/HQT:For Pre-population of Rosters


March 21 is the FINAL day for any corrections in PIMS;

NO PIMS post correction window

Course/HQT Submission Window:Closes February 3, 2014

What is PVAAS Roster Verification?

It is the FINAL opportunity to review and correct rosters, and adjust the proportion of instructional responsibility for EACH student BEFORE the data are analyzed and teacher-specific reports provided.


Final Submission of All Rosters from the LEA/District Admin“The submission of all rosters from your LEA as of the closing date of the District Admin PVAAS Roster Verification window below is indication that all roster data has been reviewed and verified, and is true and correct to the best of your knowledge. This is also an indication that any and all disputes related to an individual educator’s roster data have been resolved prior to submission.”

Monday, June 2 – Sunday, June 8 @ 11:59pm



• BE AWARE! Students are weighted differently for teacher-specific reporting than they are for school-level accountability and reporting.

• For PVAAS Teacher-Specific Reporting, students are weighted based on teachers’ instructional responsibility that is verified for each student!

• For PVAAS school-level reporting, students are weighted equally!

• NOTE: • Full academic year/Oct 1 does NOT apply to PVAAS teacher

reporting.


Who Participates?


District Administrators School Administrators

Teachers• Permanent or temporary professional

employees with a valid PA teaching certificate who have full or partial responsibility for assessed eligible content as assessed by the PSSA or Keystone exams

Who Participates?


Teachers• Includes teachers who teach:

o Reading and Math in grades 4-8;o Science in grades 4 and 8; ando Writing in grades 5 and 8.o Keystone related courses

• Includes teachers responsible for the instruction of students enrolled in a Keystone course as identified by the district or LEA.

• May include teachers other than those who are a teacher of record

Who Participates?


If another teacher(s) shares the responsibility for the content-specific instruction for a student, each teacher needs to claim that responsibility on his or her own roster for each student within the

PVAAS Roster Verification System.

Who Participates?


A teacher provides direct instruction when he/she has the responsibility to:• Plan instruction of assessed eligible

content• Provide instruction• Use assessment information to

evaluate instructional activities• Includes technology-enhanced and

online instruction• Note: The teacher’s student may be

performing below grade level, working towards at least grade level proficiency

Who Participates?


Who Participates?


Full/Partial (Shared) Instruction includes teachers in program approaches such as:• Co-teaching• Team teaching• Response to Instruction and Intervention (RtII)• Push-in/Pull-out programs

Teachers with full or partial/shared instruction can include (not limited to list below):• General and special education teachers• Intervention specialists• Reading and Math specialists• Title I teachers• ESL teachers• Gifted teachers

Students Included in Reporting


To actually be included in PVAAS teacher-specific reporting, a student MUST:• Have a PSSA or Keystone score• Be claimed at a minimum of 10% instructional

responsibility• Not be a foreign exchange student• Not be a first-year ELL student• Not have tested with the PASA (alternate

assessment)

Students should NOT be removed from rosters based on these criteria.

SAS EVAAS will apply PA business rules to exclude students as necessary!

Ensuring Accuracy and Consistency


• ALL teachers responsible for a student’s instruction MUST verify instructional responsibility, even if the student may not be included.

• ALL teachers responsible for content-specific instruction in a tested subject MUST complete roster verification, even if the teacher may not receive a PVAAS teacher-specific report (due to final N count).

Accessing Roster Verification

• ALL teachers with prepopulated rosters automatically receive access to the system

• ONE School Admin account for EACH School Administrator who will verify rosters for EACH school automatically receives access to the system

• ONE District Admin account for the District Administrator who will verify rosters for the district automatically receives access to the system

• STAY TUNED! There is a new option to add others to assist with roster verification!



• Access to the PVAAS Roster Verification system• PVAAS User Name• PVAAS Password• PPID: for Double Level of Authentication

• No account sharing!!• 1 Person per PVAAS Account

• Teachers will need a SCHOOL User account to access Roster Verification• A teacher CANNOT verify his/her rosters via a

DISTRICT User account.



• Audit trail for all actions/activity in the PVAAS Roster Verification system• Date stamped• Time stamped• Linked to the specific PVAAS User Account • WHO did WHAT and WHEN?

• Again, no account sharing• If someone needs access to PVAAS, create an

account with the correct permissions



• All teachers, School Admins (or school level verifiers), and District Admins (or district level verifiers) who will verify PVAAS rosters need to have the correct type of PVAAS account.

• Use the PIMS Staff Template as a way to mass create staff accounts until April 4, 2014.

• New accounts needed after April 4, or the modification of existing PVAAS accounts after April 4, will need to occur locally/manually by your LEA.

• Details on PVAAS Account Management are available via an archived webinar from January, 2014. https://sas.elluminate.com/p.jnlp?psid=2014-01-29.0520.M.FE5E041A676B5BD816E177E713F1A7.vcr&sid=2013180SY13-14 PVAAS Roster Verification

https://sas.elluminate.com/p.jnlp?psid=2014-01-29.0520.M.FE5E041A676B5BD816E177E713F1A7.vcr&sid=2013180



Accessing Roster Verification• Extra permissions are managed by local

Admins/Account Managers• Access shared via PVAAS system “Admin” Tools

• School Admins can:• Create new School User/teacher accounts• Grant School Users access to view/edit/verify all

rosters for the school• District Admins can:

• Create new District User accounts• Grant District Users access to view/edit/verify all

rosters


QUESTIONS:SECTIONS 1 & 2

SY

13

-14

PV

AA

S R

ost

er

Ve

rific

atio

n

Session Focus•P



•What to Expect





Roster Verification

•Teachers

•School Admins

•District Admins






•FAQs





Main PVAASRoster Verification Windows

Teachers(May 5-16)

SchoolAdmins(May 19-30)

DistrictAdmins(June 2-6)

SAS EVAAS®

Make sure the system is ready

for your teachers!

Teachers can Preview as well!

LEA Preview(Apr 28-May 2)


Main PVAASRoster Verification Windows

• Dates listed on previous slide indicate business days• Dates listed below include weekends• LEA decision on how to address windows of “work time”

LEA Preview:Monday, April 28 – Sunday, May 4 @ 11:59 pm

Teacher:Monday, May 5 – Sunday, May 18 @ 11:59 pm

School Admin:Monday, May 19 – Sunday, June 1 @ 11:59 pm

District Admin:Monday, June 2 – Sunday, June 8 @ 11:59 pm


HARD DEADLINES! (Windows lock

at 11:59pm)

LEA Preview Window

Monday, April 28 – Sunday, May 4 @ 11:59pm

• Ensure that the list of teachers involved in roster verification is correct• Does EACH teacher who has full or partial responsibility for

instruction towards assessed eligible content have a roster?

• Ensure that each teacher has the correct list of rosters• Does each teacher have a separate roster for EACH tested

grade and subject, or Keystone-related course?• The “roster name” is the name of the state Assessment, not

your LEA’s course names


Managing Rosters

NOTE:

Rosters should be by grade/subject/course NOT by class period.

Example: A teacher who teaches 4 periods of a year-long 8th grade Reading will have only ONE Roster for Grade 8 Reading, NOT 4 separate rosters.

All students, in all 4 periods, for this teacher would be listed under one roster.

SY

13

-14

PV

AA

S R

ost

er

Ve

rific

atio

n


Roster Examples


Ex. 5th Grade Ex. Keystone Course with students in a PSSA tested

grade(s)

Ex. One Year-Long Biology

Course, Multiple Sections

Ex. Two Semester-Long

Algebra I Courses in Same School

YearGrade 5 Math Grade 8 Math Biology Algebra I (Winter)

Grade 5 Reading Algebra I Algebra I (Spring)Grade 5 Writing

For Keystones:

Only students ENROLLED in LEA identified Keystone courses should be included on a teacher’s rosters for

PVAAS reporting!

Roster Examples


Ex. 4th and 5th Grade

Intervention/Reading

Specialist/Title I

Ex. Final Keystone

Keystone Course in a sequence of Keystone course

(ex. Alg I C)

Ex. Teacher providing

intervention/Remediation for student(s) also

enrolled in a Keystone course

Grade 4 Reading Algebra I Algebra IGrade 5 Reading

For Keystones:

Only students ENROLLED in LEA identified Keystone courses should be included on a teacher’s rosters for

PVAAS reporting!

From your LEA into PIMSinto PVAAS

LEA Preview Window


SY

13

-14

PV

AA

S R

ost

er

Ve

rific

atio

n

LEA Preview Window

Admins can add and remove students to eachteacher’s roster…and can also adjust

% Student+ Teacher Enrollment, and Full or Partial % of Instruction, as needed during the Preview window.

SY

13

-14

PV

AA

S R

ost

er

Ve

rific

atio

n

Roster Verifier: Assistance in Verifying Rosters

Who is a Roster Verifier?

A roster verifier is a District or School User who has been granted “Roster Verifier” permission within the Admin tool to assist the District or School Admin with the Roster Verification process for their school or district. This feature was requested by PILOT LEAs.

Roster Verifier permission may be given to one, or more than one, person. **CAUTION – Only provide verifier privileges to those with the authority for Roster Verification.


Tasks BY Role

School Admin

District Admin

School Verifiers

District Verifiers


Tasks BY Role

IMPORTANT:

A School Verifier CAN:See & do almost everything in the Roster Verification portal that their Admin can.

A School Verifier CANNOT:Manage PVAAS accounts for teachers unless they also have Account Management permission.

Tasks BY Role

PVAAS District AdminSuperintendent/CEO or

Designee

Asst. Superintendent for Elementary Ed

Asst. Superintendent for Secondary Ed

Special Education Director

District User Account w/ RV Permission

Dean of Students


CAUTION – Only provide verifier

privileges to those with the authority

for Roster Verification.

Tasks BY Role

Elementary/Middle Principal:

School Admin

Assistant Principal

Assistant Principal

Others?

School User Account w/ RV

Permission

5th grade

6th grade

All Students with IEPs

CAUTION – Only provide verifier

privileges to those with the authority for

Roster Verification.


Tasks BY RolePrincipal AP 1 AP 2 AP 3

Literature √Biology √Algebra I √Special Education √Overclaim/Underclaim √Preview Due Date April 28 – May 4

Teacher Verifying May 5 – May 18

Admin Submission Due

May 19 – June 1

Tasks BY Role

IMPORTANT: Have an organized plan

1. Who will verify which grades, courses, teachers, or schools?2. What timelines will be in place?3. When and how will each verifier receive training?4. How will disagreements be resolved?5. What is the communication plan to help everyone remain on track?6. How will this administrative group verify information is correct?

Authoritative sources?


Tasks BY Role

EXAMPLE: Have an organized plan

A high school principal and 3 APs agree to work together to complete RV.

Together, they attend training and discuss all they learned to ensure their understanding of upcoming tasks, due dates, and shared responsibilities.


Tasks BY Role

EXAMPLE: Our Agreements

Although we can see all rosters for our entire school, we will only work on our own assigned subject rosters to avoid errors.

If we need assistance or help, we will ask each other.

We will notify teachers of their assigned Administrator for Roster Verification so the teachers will know who to see with questions.


CAUTION!!!

Limit access to ONLY those staff with authority to review,

edit and verify all teacher rosters at the school or

LEA/District level!


LEA Preview Window

School admins (and school verifiers) can do the following DURING the LEA Preview window:

• add/remove teachers• School Verifier can only add/remove teachers if

he/she has account management rights• add/remove rosters• add/remove students • change the percentages S

Y1

3-1

4 P

VA

AS

Ro

ste

r V

erif

ica

tion

LEA Preview Window

District admins (and district verifiers) can do the following below DURING the LEA Preview window IF they remove control/take control of the rosters from the School Admin (and school verifiers):

• add/remove rosters• add/remove students• change the percentages S

Y1

3-1

4 P

VA

AS

Ro

ste

r V

erif

ica

tion

DEMO OF PREVIEW WINDOW FOR ADMINS/VERIFIERS

SY

13

-14

PV

AA

S R

ost

er

Ve

rific

atio

n

Teacher Verification Window

Monday, May 5 – Sunday, May 18 @ 11:59pm

• Make sure their list of rosters is correct

• Make sure the list of students in EACH roster is correct

• Claim an appropriate portion of instructional responsibility for EACH student

• Submit all rosters to School Admin


Teacher Verification Window“Student roster data must be verified by educators within 2 weeks of notification of the opening of the roster verification window. Educators are responsible for making any needed corrections and submitting their personal roster verification within the 2 weeks allotted. By submitting a roster verification within the 2 week window, an educator is verifying that the student roster data is true and correct to the best of his/her knowledge.For educators who fail to submit a roster verification within the 2 week window, the existing roster data will be considered true and correct.Verified student roster data will be reviewed by the LEA and any disputes related to roster data shall be resolved by the educator and the LEA.”


DEMO OF VERIFICATION PROCESS FOR TEACHERS

SY

13

-14

PV

AA

S R

ost

er

Ve

rific

atio

n

School Admin Verification Window

Monday, May 19 – Sunday, June 1 @ 11:59pm

• Review and verify each teacher’s rosters• Edit and return rosters to a teacher, if necessary• Complete rosters for teachers who are not available

to verify rosters• Medical Leave• Maternity Leave

• Help resolve under-claiming and over-claiming issues

• Submit all rosters to District AdminSY13-14 PVAAS Roster Verification

School Admin Verification Window

“Student roster data must be verified and/or corrected within 2 weeks of notification of the opening of the School Administrator roster verification review window. School Administrators are responsible to complete the roster verification review within the 2 weeks allotted. Any disputes related to roster data shall be resolved by the educator and the LEA.”


District Admin Verification Window

Monday, June 2 – Sunday, June 8 @ 11:59pm

• Review and verify each school’s rosters

• Help resolve under-claiming and over-claiming issues, if needed• Over-claimed students are students claimed for more than 100% across

teachers/schools/LEAs.• All over-claiming within your LEA must be resolved• Over-claiming across LEAs does NOT need resolved• Under-claimed students are claimed for less than100% across

teachers/school/LEAS.• There are legitimate reasons for under-claiming

• Pass rosters back to School Admin for additional changes, if needed

• Submit all schools to SAS EVAAS®SY13-14 PVAAS Roster Verification

District Admin Verification Window

“The roster verification process is the FINAL opportunity to make any corrections to rosters. The District Admin must verify that all roster data has been reviewed and is true and correct to the best of his or her knowledge, and that any and all disputes related to an individual educator’s roster data have been resolved prior to submission.”


VERIFICATION FOR SCHOOL ADMIN/VERIFIERS AND

DISTRICT ADMINS/VERIFIERS

SY

13

-14

PV

AA

S R

ost

er

Ve

rific

atio

n

Suggestions…Start Early – Don’t Wait!!• Start early in the window rather than waiting until the

end of the window to begin (remember, deadlines are HARD deadlines!)

• Don’t wait – this is a new process!

Access Support – Don’t Struggle!!• Attend a training session (webinar, face-to-face, archived)• View the Roster Verification Virtual Learning Module• Quick Start Guide • Help Menus • PVAAS Website: “Contact Us” link


QUESTIONS:SECTION 3

Session Focus• PVAAS Teacher Reporting• SAS EVAAS for K-12• What to Expect


• What is Roster Verification?• Who Participates?• Accessing Roster Verification

Roster Verification

• Teachers• School Admins• District Admins


• % Student+Teacher Enrollment• % Full/Partial Instruction• Examples/Scenarios


• FAQs• Additional Resources• Whom do I contact for support?



SY

13

-14

PV

AA

S R

ost

er

Ve

rific

atio

n

Goal of Roster Verification

GOAL: To ensure that EACH roster reflects EACH student that a teacher had instructional responsibility for, the proportion of concurrent enrollment between each teacher and student, and the proportion of full or partial responsibility for the instruction for each student.

This is a student level verification by teacher and roster.



• Verify all students for which the teacher had the responsibility for full or partial instruction in a PSSA-tested grade and subject, or Keystone-related course, including:• Students enrolled for part of the year or course

• This is NOT attendance!• Students for whom instructional responsibility was

shared• Receiving core instruction, with or without

intervention/remediation/additional instruction• Enrolled in a Keystone course, with or without

intervention/remediation/additional instruction



• Instructional responsibility is a combination of:• Proportion of the subject/grade or

course in which the student and teacher were concurrently enrolled

• Proportion of instruction the teacher had responsibility for while enrolled with that student

• This may vary by student - and by subject/grade/course


% Instructional Responsibility

% Student + Teacher

Enrollment

Full or Partial % of Instruction

The % Instructional Responsibility is calculated bymultiplying (% Student + Teacher Enrollment)

by (Full or Partial % of Instruction).




% Student + Teacher

Enrollment


What proportion of the grade/subject/course are the student and teacher concurrently enrolled?

Of time the student & teacher were enrolled together, are you the only PA certified educator providing content-

specific instruction (Domains 1 and 3) of the assessed eligible content in the

grade/subject/course or is it shared with another teacher(s)?




The percentage of instructionalresponsibility claimed

determines how mucheach student is weighted

in generating the individualteacher value-added measures!




% Student + Teacher

Enrollment



% Student + Teacher Enrollment

• Is the proportion of the subject and grade, or course, in which the teacher and student were concurrently enrolled

• IS NOT Attendance!!!

% Student + Teacher

Enrollment



• Calculate from Day 1 through the last school day before the LEA’s testing window opens for that tested subject/grade or course

• Calculate enrollment, NOT attendance!!

• Divide student + teacher concurrent enrollment days by total possible concurrent enrollment days

% Student + Teacher

Enrollment



Do NOT include as enrolled days:• Holidays• Student-Parent-Teacher conferences• District professional development days• Weather/community emergency closures

% Student + Teacher

Enrollment


Example:% Student + Teacher Enrollment

Alicia’s enrollment 93 days

Teacher’s enrollment 160 days

Number of possible enrolled days 160 days

Student + Teacher Enrollment 58%



CANNOT be decreased for:• Daily absences, illness, or vacation- student or teacher• Student teacher or paraprofessional providing

instruction• Participation in extracurricular activities• Meetings, professional development, or coaching

% Student + Teacher

Enrollment



CAN be decreased for:• Extended, pre-approved or board-approved leave of

absence• Student hospitalization or psychiatric treatment• Internship/apprentice programs

% Student + Teacher

Enrollment



• Is the proportion of instruction the teacher was responsible for during the time the student and teacher were enrolled togethero How much of the instruction (Domains 1 and 3) belongs with

this teacher? o How much of the instruction (Domains 1 and 3) belongs with

another teacher?




• Is 100%, if teacher was the only person responsible for the instruction while concurrently enrolled with the student

• Is < 100%, if other teachers also provided instruction• Verify/edit for EACH student!• May vary BY student!





Full or Partial % of Instruction = 100%

Of time the student & teacher were enrolled together, is the teacher the only PA certified educator providing content-

specific instruction (Domains 1 and 3) of the assessed eligible content in the grade/subject/course?

YES NO

Full or Partial % of Instruction =Proportion of instruction for which each teacher had responsibility of

the assessed eligible content in the grade/subject/course



An individual teacher CAN claim < 100% for a student in:• Co-teaching situations• Response to Instruction and Intervention (RTII)• Team teaching• Push-in or Pull-out programs

• Instruction is shared – the 100% full/partial instruction is shared/split between teachers


In any situation in which instruction is shared, teachers and administrators will need to determine together the appropriate

percentage of partial instruction to attribute to each teacher involved.


% Student + Teacher

Enrollment


The TOTAL overall % of Instructional Responsibility is automatically calculated in the

system.


Underclaiming of Students

If total % Instructional Responsibility < 100%, the

student will be underclaimed in the system.


Underclaiming of Students

There are scenarios where underclaiming IS accurate.

Example: Student and/or teacher is new to PA/public

schools and enrolls in course part of the way into the course.


Overclaiming of Students

All overclaiming of students WITHIN a

district/LEA must be resolved!


Overclaiming and Underclaiming

• Over-claimed students are students claimed for more than 100% across teachers/schools/LEAs.

• All over claiming of students WITHIN a district/LEA must be resolved.

• LEAs are not expected to resolve issues of over claiming of students ACROSS LEAs.• Unless the LEAs are sharing a student(s) simultaneously,

such as an IU and District• Under-claimed students are claimed for less than100% across

teachers/school/LEAS.There are legitimate reasons for under-claimingsuch as where a student moved into PA/new to PA public schools part way through school year.

Disclaimer on Scenarios Provided

The scenarios that follow are only to be used as general examples!

Any numbers or decisions indicated in these scenarios are shown for illustration purposes ONLY!

It is the local decision of the LEA to determine appropriate rosters, % of Student+Teacher enrollment, and Full/Partial % of Instruction!


Scenario #1

Mrs. Johnson teaches Grade 4 Reading. Her class consists of 3 students: Billy, Jane, and Mary. This is a full year course, and Mrs. Johnson is the only teacher in this grade/subject.

All 3 students and Mrs. Johnson are enrolled concurrently from Day 1 of Grade 4 Reading until the last school day before the PSSA Reading testing window opens for Mrs. Johnson’s LEA.


Scenario #1

READING ROSTER

% Student+Teacher Enrollment

Full/Partial % of Instruction

Total Instructional Responsibility

Billy 100% 100% 100%

Jane 100% 100% 100%

Mary 100% 100% 100%

Mrs. Johnson

DISCLAIMER: Any numbers or decisions indicated in this example/scenario are shown for illustration purposes ONLY! It is the local decision of the LEA to determine appropriate rosters and % Instructional Responsibility for each student.


Scenario #2: Self-Contained Elementary Classroom

Mrs. Johnson teaches Grade 4. She teaches both Math and Reading in a self-contained environment.

Her class consists of three students: Billy, Jane, and Mary.

Both Math and Reading are full year courses, and Mrs. Johnson is the only teacher in these subjects.


READING ROSTER




Billy 100% 100% 100%

Jane 100% 100% 100%

Mary 100% 100% 100%

Scenario #2: Self-Contained Elementary Classroom

MATH ROSTER




Billy 100% 100% 100%

Jane 100% 100% 100%

Mary 100% 100% 100%

Mrs. Johnson


Scenario #3: Shared Instruction

Mr. Smith and Mrs. Wolf co-teach Algebra I to a class of three 9th grade students: Charlie, Angela, and Phillip.

They have agreed that they share the instruction for all three students 50/50.

All students/teachers are enrolled for the entire course.


ALGEBRA I ROSTER




Billy 100% 50% 50%

Jane 100% 50% 50%

Mary 100% 50% 50%


ALGEBRA I ROSTER




Billy 100% 50% 50%

Jane 100% 50% 50%

Mary 100% 50% 50%

Mr. Smith

Mrs. Wolf



Mr. Smith teaches Biology to three students: Charlie, Angela, and Phillip.

Phillip has an IEP and receives additional content instruction from Mrs. Wolf.

They have determined that Mrs. Wolf has 10 percent of the shared instruction for Phillip in this course.

All students/teachers are enrolled for the entire course.


BIOLOGY ROSTER




Phillip 100% 10% 10%


BIOLOGY ROSTER




Charlie 100% 100% 100%

Angela 100% 100% 100%

Phillip 100% 90% 90%

Mr. Smith

Mrs. Wolf


Scenario #5:Student/Teacher Movement

Mrs. Gardner teaches Biology to a class of three 9th grade students: Gary, Tony, and Liz.

Tony enrolled in the course 70% of the way into it.

Mrs. Gardner went on maternity leave 70% of the way into the course. She was not enrolled with Tony. Tony can be removed from her roster, if he was on it.

Mrs. Stafford filled in for the rest of the year.


BIOLOGY ROSTER




Gary 30% 100% 30%

Tony 30% 100% 30%

Liz 30% 100% 30%

Scenario #5: Student/Teacher Movement

BIOLOGY ROSTER




Gary 70% 100% 70%

Tony 0% 0% 0%

Liz 70% 100% 70%

Mrs. Gardner

Mrs. Stafford


Scenario #6:Open Campus/Consortium

Mrs. Rodriguez teaches an online Keystone Literature class. The class is part of an open campus program and is open to students from neighboring partner-districts.

She teaches three students: Tim, Jessica, and Laura.

Tim comes from a neighboring district. Jessica and Laura are from her employing district/LEA.

All students and the teacher are enrolled for the entire course.


Scenario #6:Open Campus/Consortium

LITERATURE ROSTER




Tim 100% 100% 100%

Jessica 100% 100% 100%

Laura 100% 100% 100%

Mrs. Rodriguez



QUESTIONS: SECTION 4

INSTRUCTIONAL RESPONSIBILITY


THIS YEAR (SY13-14) COUNTS!!

• SY13-14 is Year One for PVAAS Teacher Specific Reporting to be used towards a teacher’s

PVAAS 3-year rolling average.

In Summary…

Counts Towards the FIRST3 Year Rolling Average!

This Year!

SY13-14 + SY14-15 + SY15-16= First PVAAS 3 Year Rolling Average in SY15-16

Session Focus• PVAAS Teacher Reporting• SAS EVAAS for K-12• What to Expect


• What is Roster Verification?• Who Participates?• Accessing Roster Verification

Roster Verification

• Teachers• School Admins• District Admins


• % Student+Teacher Enrollment• % Full/Partial Instruction• Examples/Scenarios


• FAQs• Additional Resources• Whom do I contact for support?



Accessing Help 24-7

Where to go…• PVAAS FAQs• Implementation Guide• Quick Start document• Virtual Learning Modules• Help Menus

• Role Specific• Window Specific• Context Dependent

• Archived Webinars• PVAAS website: “Contact Us”

link


PVAAS FAQswith Table of Contents


Which teachers will receive PVAAS teacher-specific reporting?

Teachers receiving PVAAS teacher-specific reporting are permanent or temporary professional employees who hold a valid PA teaching certificate and who have full or partial responsibility for content specific instruction of assessed eligible content as measured by PA’s assessments (PSSA and/or Keystone exams).This may include other teachers than those who are the teacher of record. Pennsylvania defines the teacher of record as “a professional or temporary professional educator assigned by a school entity as the primary instructor for a group of students.”(Source: Highly Qualified Teacher Guidelines on PDE website)


So, How Do You Calculate % Student+Teacher Enrollment?

Total # Days Student + Teacher Concurrently Enrolled*

Total # Days for Course/Subject/Grade**% Student +

Teacher Enrollment

*Total # Days Student + Teacher Concurrently Enrolled Number of school days for a course/subject/grade that student AND teacher are enrolled together, up to and including last school day before LEA testing window.

o Examples of days that can decrease this number:• Extended board-approved leave of absence for student or teacher• Hospitalized or psychiatric treatment• Student in internship or apprentice program

o Examples of days that cannot decrease this number:• Teacher or student absent for sick day or vacation• Instruction provided by student teacher or paraprofessional• Student out for extracurricular activity• Teacher out for meeting, professional development, or coaching

**Total # Days for Course/Subject/Grade Number of school days for a course/subject/grade, up to and including last school day before LEA testing window.

o Does NOT include days when ALL students are not in school:• Holidays• Student-Parent-Teacher Conferences• Professional Development Day• School closed due to weather or community emergency


Contact SAS EVAAS withHOW TO questions(Click on “Contact Us” link on PVAAS login page)• Accessing & Using Roster

Verification system• Username & Password issues• PPID errors & omissions• Adding/removing teachers• Adding/removing rosters• Adding/removing students• Verifying & submitting rosters• Sending rosters back to a teacher

or School Admin

District Admin/District Verifiers ONLY Contact the PVAAS Statewide Team with Policy and Guidance questions(Email [email protected])• Which PA teachers?

• Claiming issues• % Student + Teacher Enrollment• % Full/Partial Instruction• % Instructional Responsibility• PVAAS Teacher-Specific

Reporting

FASTEST Options forSupport and Questions


SY

13

-14

PV

AA

S R

ost

er

Ve

rific

atio

n

Teacher Reporting andPolicy Questions

District Admin/District Verifiers ONLY Email: [email protected]• Which PA teachers?• Claiming issues• % Student + Teacher

Enrollment• % Full/Partial Instruction• % Instructional Responsibility• PVAAS Teacher-Specific

Reporting


Why Use the“Contact Us” link on

PVAAS website?• SAS EVAAS Support Team has staff in the office each

day to respond to questions; • They have access to the entire roster system. • The PVAAS Statewide Team does NOT have access.

• PVAAS Statewide Team members are on the road providing professional development sessions to educate you on this process

• Response from SAS EVAAS will be quicker as a result!

Roster Verification Professional Development Opportunities

• Three (3) options for professional development on what educators have to know and be able to do to verify and submit rosters in Spring 2014.

• 8 Webinars in February• 7 Face-to-Face Sessions in March – Today!• Virtual Learning Module accessible 24/7 via

PVAAS website


Roster Verification Webinars

• Archived and accessible on the PVAAS login page, https://pvaas.sas.com



Roster VerificationVirtual Learning Module

• Accessible 24/7 through PVAAS website

• Segments for Teachers, School and District Admins, and School level and District level Verifiers• To be released mid-February• Approximately 70 minutes

• Two additional segments for School and District Admins, and School level and District level Verifiers• To be released mid-March• Approximately 10-15 minutes each




Segments for teachers, school administrators, school level-verifiers, district administrators, and district level-verifiers (to be released in February) include the following:• What is PVAAS Teacher Specific reporting and its purpose?• What is Roster Verification and why is it necessary?• Who verifies rosters? What is the timeline and process?• Which teachers will participate?• How will the data be used?• Accessing and navigating the system• Guidance on percentage Instructional Responsibility

• % Student + Teacher Enrollment and %Full/Partial Instruction)• Teacher Actions - What are the steps in the process?

• Adding/removing rosters• Adding/removing students• Verifying/Editing instructional responsibility• Submitting rosters

• Resources and Support .



• The two segments for school administrators, school level-verifiers, district administrators, and district level-verifiers include info on action actions they will need to take to:

• review rosters• address over-claiming and under-claiming of

students• send rosters back to the teacher or school• submit rosters

• To be released in Mid-March.


# Title Time (in minutes)Opening Screen Welcome 1Menu Choice 1 Teacher Reports 6Menu Choice 2 What is Roster Verification? 10Menu Choice 3 Accessing the Roster Verification System 3Menu Choice 4 Getting There 2Menu Choice 5 Roster Verification Overview 12Menu Choice 6 Verifying Instructional Responsibility 18Menu Choice 7 Teachers’ Actions 11Menu Choice 8 School Administrators’ Actions Coming Soon

(approx. 15 min)Menu Choice 9 District Administrators’ Actions Coming Soon

(approx. 10 min)Menu Choice 10 Resources/Support 1Menu Choice 11 Feedback Survey Less than 1 min

Account Management

• Archived version of webinar found on PVAAS login page, https://pvaas.sas.com

• Mini WebEx videos on Account Management• Accessible within PVAAS website



Additional Questions?


PVAAS Materials or Statewide Implementation

[email protected]

PVAAS Report Web Site

https://pvaas.sas.com


www.pde.state.pa.us

PENNSYLVANIAValue Added Assessment System

______________________________________________________________________

PVAAS

333 Market Street Harrisburg, PA 17126