Saeed Esmailian

Time management is a set of principles, practices, skills, tools, and systems that work together to help you get more value out of your time with the aim of improving the quality

of your life

Exercise # 1

Fill your time management Questionnaire # 10 min

Fill Where Does the Time Go? # 10 min

Share your results !!! # 5 min

Stephan Covey Model

Two kinds of Time Managers :

1. Those that schedule every minute of the day

2. Those that schedule based on Goals & Mission

1. Be aware of your many roles

2. Create goals for each role

3. Set yourself up for success in each role by planning and scheduling 4. Add the most IMPORTANT things to your schedule first

Exercise #2

Roles/Jobs Exercise:

• List your multiple roles

• List goals for each

• Daily / Weekly / Monthly

Exercise #2

Roles -Example

• Parent

• Sibling

• Supervisor

• Employee

• Team member

• Provider

• Spouse

Goals- Example

• Soccer game – Weds

• Brothers Birthday

• Evaluations due

• Project start

• Meeting, deliverables

• Obligations• Date nigh

Exercise #2

Your turn!!!

10 min

Start your weekly Planning

Now start filling in your week

•

– Compelling immediate action or attention

– Insistent

– Conveying a sense of pressing importance

•

– Of great significance

– Strongly effecting the coarse of events– Valuable in content

Urgent vs. Important

Exercise #3

Fill your Urgency Matrix 10 min

Share your matrix 5 min

Exercise # 4

•The S.M.A.R.T. Chart

•Each goal can have multiple action steps- but must be measurable

10 min

Share your SMART Charts 10 Min

• Good Planning Tool

• Effective office space

• Identify and limit interruptions

– Turn off the Blackberry periodically

• Set Priorities and keep them

• Daily, Weekly & Monthly planning

• Review/Preview your day – everyday!• Report out weekly! Accountability Partner

• Contains– Week and Month at a Glance– Task list– Daily scheduler– Room for notes• Needs to be personalized• Needs to be part of your lifestyle• Needs to be accessible• Needs room for multiple months - binder

Digitalvs

Paper

1. Toggl Online Timer

2. Evernote

3. Google tools (Keep,calender,drive,...)

4. TeamWeek

5. Toodledo, Toggl,Terllo

1. Scheduling Study Time

2. Taking Notes

3. Managing Big Assignments

4. Study Groups

• repetition or emphasis

• Write down vocabulary, important facts and formulas

• Asking questions

• words and use symbols

• review your notes

• flashcard method

• spend the majority of your time in your most difficult subjects 20-80 rule

Managing Big Assignments

• Divided to multiple part

• Read important part at first

• Using PBL

Study Groups

• choose the right people and have a set process

• Study groups should meet no more than 2-3 hours at a time.

• time frame

• meet at regular times in a location that everyone finds to be a comfortable study environment.

Additional Time Management Tips

• set realistic times

• Have some flexibility in your

• Use any spare time

• Staying organizedised

• It is ok to say “no” to non-critical tasks.

• Reward Yourself.• live a healthy lifestyle.

Time Management Tips for Working Students

• learn to successfully balance time.

• clear communication with others.

Quastion?