TIME MANAGEMENT

Definition

The predictable control an individual can exercise

over a series of events.

Use your time wisely• Time is what we want most, but what we use worst. William Penn

• The common man is not concerned about the passage of time, the man of talent is driven by it.

Schopenhauer

• The key is in not spending time, but in investing it. Stephen R. Covey

• Make use of time, let not advantage slip. William Shakespeare

TIME IS MONEY You can make money; you can’t make time. An inch of gold cannot buy an inch of time.

WHY TIME MANAGEMENT ?To utilise the available time in

optimum manner to achieve one’s personal and professional goals.

Why do we need TM ?

To save time

To reduce stress

To function effectively

To increase our work output

TIME FOR EVERYTHINGTake time to work,it is the price of successTake time to think,it is the source of powerTake time to play,it is the source of youthTake time to read,it is the source of wisdomTake time to love, it is the privilege of GodsTake time to serve,it is the purpose of lifeTake time to laugh,it is the music of soul

Time management in Islamic Perspective

Time management in Islamic Perspective

What does “Time” (SELF) Management do for you, your job, your group and/or your organization?

Why Is It Necessary?

Controlling The Demands Manage the work (use time

constructively).

Improve productivity/effective-ness (spend time on results-producing activities).

Let’s look at this thing called, “Time Management.”

Time Wasting Culprits (1 of 2)

Telephone Interruptions Extended Lunches or Breaks

Poorly Run Meetings Socializing On The Job

Misfiled Information

Poor Planning Waiting/Delays Paperwork Junk Mail Drop-In Visitors

Time Wasting Culprits (2 of 2)

HOW TO CONTROL INTERRUPTIONS •Set a time limit and stick to it.

•Set the stage in advance : You are very busy with a deadline in light.

•With casual droppers-in, remain standing.

•Meet in other person’s office.

•Get visitors to the point.

•Be ruthless with time but gracious with people.

•Have a clock available .

•Use a call-back system for telephone calls.

Time/Self ManagementYou do not manage time!

You manage: Yourself,

others and work.

How to Use Time Effectively

• Effective Planning • Setting goals and objectives • Setting deadlines • Delegation of responsibilities• Prioritizing activities as per their

importance• Spending the right time on the right

activity

The process of TM starts with

• Cost your time• Making activity logs• Goal setting • Planning• Prioritizing• Scheduling

Costing your timeUnderstand your true value by calculating your cost per year

Cost per year = (Salary + taxes + office space + office equipment + profit you generate)

Calculate your hourly rate =Cost per year / work hr per year

Making activity logs

Help in

• Make a realistic estimate of the time spend during the day on job orders

• Pinpoint the critical areas:-time spend on low value jobs

• Finding the high yielding time of our day

Goal setting• Setting lifetime goals help you to chart your life

course & your career path

• Breakup your lifetime goal in smaller goals

• Make a daily TO-DO list

• Revise and update your list on daily bases & judge your performance

Planning

• Draw an action plan list of things that need to be done to achieve your goals

Prioritizing • Make a TO-DO list

• Consider the value of the task before to do it worth spending your time and company resources

• Prioritize your task

• The most important jobs should be completed first followed by other jobs.

Scheduling• Make a realistic estimate of how much you can do • Plan to make the best use of the available time

• Preserve some contingency time to deal with ‘unexpected jobs’ Minimize stress by avoiding overcommitment by yourself and others.

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