1. TUTOR ORIENTATION UNIVERSITY TUTORIAL PROGRAM Fall 2013
2. Put the U in UTP! Tutoring has a positive impact on: Your
Tutees Your Wallet Your Overall Development The Whole University
The Future yours and others
3. Procedures & Protocol For a large operation like UTP to
run smoothly, tutors must follow protocol You will be trained on
protocol NOW!
4. Question: How is Tutoring Scheduled? Answer: TUTOR TRAC
Heres how it works: 1. The student logs onto Tutor Trac and books
an appointment 2. YOU and the student receive an email with
appointment info 3. YOU email the student back within 24 hours
telling them where to meet you (CLC)
5. Where Do I Find This Tutor Trac? Hofstra Portal My Apps
Tutor Trac icon
6. Appointment Booking Must be booked: More than 24 hours in
advance Less than 7 days in advance For weekly appointments,
contact UTP
7. HOW TO GET PAID 1. E-time 2. Tutor Trac Status updates! You
must mark attended or missed in tutor trac 3. Time Cards
8. 1. E-Time
9. 2. Status Update on Tutor Trac (Attended/Missed) Switch to
Consultant Profile VIDEO on this!!!
10. 3a. Time Cards - Individual OFFICIAL RECORD OF YOUR WORK
YOU NEED a signature from every tutee, for every appointment Turn
in to UTP office by every Friday at 3.00 P.M.
11. 3b. Time Cards - Group OFFICIAL RECORD OF GROUP SESSIONS
YOU WORKED. GROUP TUTORS YOU NEED: One time card per week A sign-in
sheet for EACH shift you worked Example: if you worked 2 group
shifts, you have 1 time card and 2 sign-in sheets
12. How to NOT Get Paid You will NOT be paid if you do not
complete all three procedures. 1. E-time 2. Status update on Tutor
Trac: Attended/Missed 3. Time cards
13. Tutoring Limits Maximum tutoring sessions for students: 90
minutes per subject, per week, in up to 3 subjects Maximum work
hours for tutors 20-25* hours per week Tutoring Hour Options:
MONDAY - FRIDAY 7am-9pm, SAT-SUN 9-5pm *This depends on your MISPO
status and/or how many jobs you have*
14. What If I Have to Change/Cancel an Appointment? To
RESCHEDULE an appointment: Coordinate with the student for a new
appointment Notify UTP of the change via email AND a note on your
time card To CANCEL an appointment: Tell UTP and the student If you
cancel less than 24 hours in advance, it is considered a Tutor No
Show
15. NO SHOW POLICY For both tutors and tutees: If an
appointment is cancelled less than 24 hours in advance = No Show 0
3 NO SHOWS FOR A STUDENT = NO MORE TUTORING 3 NO SHOWS FOR A TUTOR
= NO MORE WORKING
16. What if I have to change my availability? To change your
availability, contact UTP office By calling (516)463-4953 By
e-mailing [email protected] By coming to Memorial Hall 012 and
talking to one of the UTP representatives
17. What if I need to see my schedule? 1. Go into TutorTrac app
and click Consultant Profile 2. Choose Main Menu in the upper left
corner 3. Choose Schedule 4. Choose University Tutorial Program for
Center Profile
18. CRLA Tutor Certification The College Reading and Learning
Association (CRLA) offers professional development for tutors. All
tutors must be certified in CRLA Level One within the first year of
tutoring.
19. Benefits of CRLA Gives you useful skills as a tutor:
Strategies and techniques Professional development It looks amazing
on a resume Its simple! UTP trains you You are paid for the
training!
20. How You Get Certified There are three levels Each level
requires 1. 10 modules 2. 25 hours of tutoring 3. Discussion with
UTP Coordinator
21. What is a Module? One-hour training session online /
in-person Module topics include Learning Styles, Student-Athletes,
Tutoring Ethics, Study Skills
22. How do I get paid for completing a CRLA module? For Online
Modules E-mail [email protected] to inform us you have completed the
module. Once it is graded, you will receive an e-mail telling you
that you can move on to the next module. After you get the email
that it has been graded, you can put it on that weeks time card as
Module [#_], Module [name], 1 hour, and date you completed it. For
In-Person Modules (Workshops) At the workshop, you will receive an
assignment When you complete this assignment, hand it in with your
time card Indicate the module on the time card as Module [#_],
Module [name], 1 hour, and date you completed it.
23. What Happens Now? After this Orientation: 1. Provide us
with your availability 2. Your schedule goes into TutorTrac 3. You
get an email when a student books you 4. You respond within 24
hours saying where to meet Need to change your availability? Give
us minimum 1 weeks notice
24. Paperwork 1. UTP paperwork complete at Orientation 2. HR
Paperwork see OSE office if this is your first time working for
Hofstra Note: *International students must see MISPO *Students with
2 jobs on-campus must complete the 2-Job Exemption Forms at UTP You
cannot start working until this is complete! Last Step!
