A Three Step Communication Process That Guarantees Effective Messages

The way that the International Marketing Team of translation services workers at H&R Block's focuses on connecting with their target market serves as a good example for how every business should respond to potential customers. Using a similar time tested procedure; any business can start developing effective messages that serve the informational needs of customers and demonstrates professionalism.

The following 3-step communication guideline, prepared by 24 Hour Translation Company, can help guarantee that your messages will effectively communicate information to your target audience and be productive in meeting the objectives that were established.

• Step 1: Organizing and strategizing business communication. Before you start developing the communication, take time to analyze your position or the event you are confronting by developing an objective profiling your audience. Once you understand what must be accomplished with the communication, start collecting the data that your audience requires to make a decision. Once you understand the needs of the audience, you need to decide on the optimal medium to communicate the message. When you are finished, go back and narrow your objective if needed and begin to outlining your content.

• Step 2: Developing business communication. After you've organized and strategically laid out the message you want to communicate, fine-tune the message to your target audience with a suitable writing style. As you compose the message carefully consider your choice of words and ensure that your sentences and paragraphs are powerful and to the point.

• Step 3: Finalizing business messages. Once you finish your first draft, review your message by carefully reading the content, checking readability, and editing and rewriting until your message comes across professionally. Afterwards, Los Angeles Russian Translators recommend that you place the text in the final format and critique the layout. Lastly, ensure that the message is thoroughly proofread.

In time, this 3-step process will become intuitive and automatic. In addition, you will become a more efficient writer by produce more effective communication pieces in less time. Generally speaking, professional writers reserve 50% of their time on the first step, 25% of their time on the second step and 25% of their time on the third step. However, the allocation of time can vary from project to project.

Many times, inexperienced communicators will start writing their message immediately instead of taking a few minutes to plan. Experienced writers have learned that the time spent planning often saves time and disappointment down the road. Examining the target audience assists you in identifying and gathering the information that the audience wants. When you plan your message, minimizes indecision and rework and helps prevent embarrassing mistakes.