USING GOOGLE DOCS err..DRIVEGoogle Tools

WHAT IS GOOGLE DOCS?

• Web 2.0 Tool• 4 Productivity Tools

o Word Processingo Spreadsheeto Presentationo Drawingo Forms (surveys or quizzes)

• Share or Collaborate• Online Storage of any file type

• Think of MS Office…but online, and FREE!

WHY USE GOOGLE DOCS

• Access your files from anywhere• Share in the work load• Show complete writing process – revision history• Upload and Download files in various formats• Platform is not important (no Mac vs PC)• Create a collaborative environment

o Asynchronouso Synchronous

• It’s FREE

Google Docs vs Google Drive

Docs refers to the web-based editors to create, edit, and share Google documents, spreadsheets, presentations, drawings, and forms.

These online documents are tightly integrated with other Google Apps services and provide very powerful real-time collaboration features.

Drive is a single place to manage all your files, including Google Docs. 

Think of Google Drive as your personal stash of files and folders that follows you wherever you go - it lets you keep everything and share anything. Access files, folders, and Google Docs from a web browser or any device where you've installed your Google Drive.  

You can use Google Drive to store all file types, including documents, presentations, music, photos, and videos.

Docs Looks Like….

Drive Looks Like….

Take advantage of Drive by downloading Google Drive to your hard drive. You can then access all your docs offline.

Take advantage of Drive by downloading Google Drive to your hard drive. You can then access all your docs offline.

Accessing Google Docs Offline

Once you install Google Drive on your hard drive, you will have a folder where all your files will be synced.

Adding your existing documents to Google Drive is as easy as dragging a file to a folder.

Once you install Google Drive on your hard drive, you will have a folder where all your files will be synced.

Adding your existing documents to Google Drive is as easy as dragging a file to a folder.

GOOGLE DOCS ENVIRONMENT

Change Settings & ViewsChange Settings & Views

Docs you have created or that are shared with youDocs you have created or that are shared with you

Create new content or upload existing contentCreate new content or upload existing content

Folders to help organizeFolders to help organize

WHAT CAN YOU DO?1 2 3 4 5 6 7 8

1 – Share selected files

2 – Create a new folder to organize your files

3 – Delete selected files

4 – Preview a selected file without opening it

5 – More… effects selected files

6 – Sort your documents

7 – View your documents in list or icon view

8 – Settings for your documents account

Sort filesSort files

CREATING A NEW DOCUMENT

Create content from scratch by clicking the Create button. Create content from scratch by clicking the Create button.

Upload content from an existing file by clicking on the Upload button

Upload content from an existing file by clicking on the Upload button

Click on From template to access thousands of templates.Click on From template to access thousands of templates.

NEW WORD PROCESSING & SPREADSHEET

Click here to name your fileClick here to name your file

Notice your menus look similar to the menus in popular productivity tools Notice your menus look similar to the menus in popular productivity tools

TIP: No need to click SAVE…your files are auto-savedTIP: No need to click SAVE…your files are auto-saved

DOWNLOADING A DOCUMENT: WORD PROCESSING

When you choose Download As…from the File menu, you can choose from a variety of file choices to export your document.

When you choose Download As…from the File menu, you can choose from a variety of file choices to export your document.

DOWNLOADING A DOCUMENT: SPREADSHEET

NOTE: Forms results are stored in a spreadsheet

document, so the download options are the same.

NOTE: Forms results are stored in a spreadsheet

document, so the download options are the same.

DOWNLOADING A DOCUMENT: PRESENTATION & DRAWING

PresentationPresentation

DrawingDrawing

UPLOADING A DOCUMENT

Using Google Drive, you can upload files by simply dragging them from a folder on your hard drive to the Google Drive folderUsing Google Drive, you can upload files by simply dragging them from a folder on your hard drive to the Google Drive folder

From inside Google Drive, click on the Upload button. You can upload a single file, multiple files or an entire folder of files.From inside Google Drive, click on the Upload button. You can upload a single file, multiple files or an entire folder of files.

SHARING A DOCUMENT

From the Docs Home:1. Click on the doc you want to share2. Choose the Share option from the More

menu

From Inside a Document:• Click on the Share button• Choose an option

INVITE PEOPLE

Add by email addressAdd by email address

Choose access levelChoose access level

See who already has access Allow invitees permissionsSee who already has access Allow invitees permissions

Share web link with those who have access

Share web link with those who have access

WHAT THE EMAIL LOOKS LIKE

When someone shares a Google Doc with you, you receive an email that looks like this

You can click on the link to open the document from inside your email or go to your Google Drive to see the document.

When someone shares a Google Doc with you, you receive an email that looks like this

You can click on the link to open the document from inside your email or go to your Google Drive to see the document.

EMAIL AS AN ATTACHMENT

You can also share a document through your File menu•Click Share•Click Email as attachment

You can also share a document through your File menu•Click Share•Click Email as attachment

PUBLISH DOCUMENTS TO THE WEB

1. Choose Publish to the web from the File menu2. Control your publishing & click Start Publishing 1. Choose Publish to the web from the File menu2. Control your publishing & click Start Publishing

PUBLISH DOCUMENTS TO THE WEB

1. Share link2. Embed into your web page3. Publish on a social site

1. Share link2. Embed into your web page3. Publish on a social site

PRINTING A DOCUMENT

Do NOT use your browsers print option…this will print all external information and waste paper.Do NOT use your browsers print option…this will print all external information and waste paper.

DO use the print icon from your File menu or the main Formatting menuDO use the print icon from your File menu or the main Formatting menu

WORKING WITH FORMS

Types of questions or input

Change the Theme of your survey

See the Results of your survey

WORKING WITH FORMS – THE QUESTIONS

WORKING WITH FORMS – THE QUESTIONS

WORKING WITH FORMS – THE QUESTIONS

WORKING WITH FORMS – THE QUESTIONS

USING FORMS – COLLECTING RESPONSES

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1. Email form

2. Embed form into web site

3. Share link from inside the

results file

1. Email form

2. Embed form into web site

3. Share link from inside the

results file