P R O J EC TO N

V I E W TA B I N M S - E XC E LSUBMITTED BY:-

CHANDAN KUMAR GUPTAROLL NO.: 14REG NO.: NRO0288800MOB NO. 9911369185

SUBMITTED TO:-ALOK GUPTA

CONTENTS

1. View Tab(overview)32. Workbook Views43. Show/Hide104. Zoom135. Window156. Macros21

PTO 3

VIEW Tab in Excel has been divided into five Groups namely:-

MACROSWORKBOOK

VIEWS

Normal

Page LayoutPage Break

PreviewCustom Views

Full screen

SHOW

Ruler

Formula Bar

Gridlines

Heading

Massage Bar

ZOOM

Zoom

100%

Zoom to Selection

WINDOW

New Window

Split

Arrange All

HideFreeze Panes

Save Workspace

Switch Window

PTO 4

Workbook Views1.NormalNormal View is used to view the worksheet in

normal working mode, this mode is enabled by default in the worksheet.

1 2 54

3

2. Page layoutPage layout view is used to view the worksheet in page layout view i.e. this option allow to view worksheet in page format at the time of printing. Steps to enable page layout viewGo to View MenuClick on Page Layout

3. Page Break Preview Page Break Preview allow users to view only the page which contains data. Although the other rows and column are not being hidden but to show in gray color.To enable Page Break PreviewClick on View TabClick on Page Break Preview

4. Custom ViewCustom Views allow us to see directly the content which has already been added in custom views .More details is being given on page no. 8

5. Full ScreenFull Screen option allow users to the worksheet in full screen mode i.e. menu bar and ribbon are being hidden and worksheet is explored to whole screen.To enable Full ScreenClick on View TabClick on Full Screen

PTO 5

Normal View

PTO 6

Page Layout

PTO 7

Page Break Preview

PTO 8

Steps to use Custom Views Option:-Select the area you want to move directly from any other place in workbookClick on custom view optionClick Add button in the windowDefine the name of area in new windowClick OKNow from any place in workbook you can directly jump to the added area by clicking on show option.

CUSTOM VIEWS

PTO 9

Full Screen

PTO 10

SHOW/HIDE

It is used to show or hide Formula Bar Ruler Heading Gridlines Massage Bar

To show or hide check or uncheck the button

Formula Bar is used to show or hide Formula Bar(Function Bar)Headings is used to show or hide heading (the line used to address a particular cell)Gridlines is used to show or hide gridlines in a particular sheet(lines which separates cells) Ruler is used to show or hide Ruler when page layout preview is on.Massage Bar is used to show or hide massage bar (appears only when the document poses potential security risk

PTO 11

Formula Bar

In the first figure Formula Bar is

enabledWhile in second

figure Formula Bar is hidden

Heading

In the first figure Heading is enabled

While in second figure Heading is

hidden

PTO 12

With Gridlines

Without Gridlines

Unlike Microsoft Word, Excel does not provide a horizontal or vertical ruler, and there is no quick way to measure the width or height of a worksheet in inches. Excel uses characters, points, and pixels as units of measurement.

Ruler

PTO 13

12

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1. By clicking on Zoom button this window opens, we can select desired zoom level. In custom option we can manually enter zoom level between 10 to 400 percent. If we enter less than 10 or more than 400 then it shows this error massage

2. By clicking on this button we can directly shape sheet on 100 percent zoom whether previously document was below this zoom level or above this zoom level.

ZOOM

PTO 14

3. This button is used to zoom the selected areaSteps:-Select the cell(s) to be zoomedClick on zoom to selectionAutomatically it adjust the zoom level

PTO 15

3 2 1 5 46 7

Window

1. New Window is used to open a new virtual window or copy of the same window

2. Arrange All is used to arrange all the opened window on the screen.

3. Freeze Panes is used to freeze the top row or column while the worksheet scrolls.

4. Split is used to split the data temporarily. It is similar to opening a new window.

5. Hide or Unhide is used to hide/unhide the entire worksheet.

6. Save workplace is used to save the current position we are working.

7. Switch window is used to window switching among the window we have opened.

This option is used to view the window side by side

This option is used to scroll the cursor simultaneously

This option is used to view in horizontal from vertical

PTO 16

Arrange All

Vertical

Horizontal

PTO 17

FREEZE PANES

Using this option we can we can see our data under heading we have mentioned i.e. when we scroll the cursor first row/column as we have selected stay on its own place and other data scrolls under headings.

As we can see in this worksheet that

cursor is on 34th entry though the 1st

Row, which is heading, is situated at its own place. It makes convenient

to view the documents.

PTO 18

SPLIT

It is used to split the data into two parts and all the

changes we do in one part it will automatically do in another part also. As we

can see in the figure that in cell no. I2 we are typing

data ‘=max(‘ and it shows in both the splited parts.

PTO 19

HIDE/UNHIDE

Hide/Unhide option is used to

hide or unhide the worksheet. Hidden

worksheet looks like this

To unhide the worksheet click on unhide button

click on the worksheet to be unhidden in new window

and then click OK.

PTO 20

SAVE WORKPLACE

Save workplace is used to save the current working condition on which we are working so that we can again open the file on current position we are working.Steps:-Click on save workplaceNew window is openedDefine the name of the fileClick on save

The logo of the saved workplace files looks like-

Switch window is used to switch the window we have opened in excel

through the option New window

PTO 21

MACROSMacro is used to record the steps, option we have selected, formula we have applied etc. and to run it quickly after recording by using macro or by creating shortcut using macro so that whenever we need that steps to be repeated we just use the shortcut keys we have created .Steps to enable Macro:-Go to macro optionClick on record macroDefine name in the macro boxClick OK

To stop macro:- Go to macro

option Click on stop

recording

PTO 22

To create shortcut key of recorded macro:-Click on view macro on macros option or press Alt+F8Click run button on macro boxA new box is opened named macro optionsDefine shortcut keysRemember shortcut keys should not be from existing shortcut keys which the system has providedClick ok

Define shortcut keys in this box

PTO 23

As we record macros, we can also make custom list. Steps:-Go to file menuClick on excel optionsClick on the button Edit custom listsA new window opens containing some listWe can add our own list by clicking on add button

We can also do some modifications in the macros we

have recorded by clicking on Edit button

PTO 24

Editing in macros with Visual Basics

25THE END