Microsoft®

Word 2010Core

Skills

Lesson 2: Manipulating Text

Courseware #: 3240

Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

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Lesson 2 Objectives

•select text•use cut, copy and paste•use the clipboard•move text with drag-and-drop

Microsoft®

Word 2010Core

Skills

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Selecting Consecutive Text

•Click at beginning of text to select, and then drag to

“mark” text

–Can increase or decrease selection holding mouse

button

–If using keyboard, position cursor, hold Shift, and

press arrow keys

•To select entire word, double-click the word.

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Word 2010Core

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Selecting Consecutive Text

•To select entire sentence, press and click in

sentence

•To select entire paragraph, triple-click in

paragraph

•To select all text:

– On Home tab, in Editing group, click Select, click Select All,

or

– press + A

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Word 2010Core

Skills

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Selecting Non-Consecutive Text

•To select multiple pieces of text, select first piece of text and then press to select each piece of text

•Select blocks of text using

– Position cursor at beginning of block of text to select, press Alt as you drag to bottom right of block

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Using the Selection Bar

•Move cursor to “left margin” area of screen until it looks like:

•To select line of text, click at left of line of text

•To select entire paragraph, double-click at left of that paragraph

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Word 2010Core

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Using the Selection Bar

•To select entire document, triple-click in selection bar, or press and click once in selection bar

•To select multiple lines, drag to select text.

•Use to select non-consecutive text

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Word 2010Core

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Learn the Skill (pp. 42-43)

•In this exercise, you will try selecting different amounts of text in the document to make changes to the document.

•You will need the Tolano Adventures Employee List document to complete the practice.

Microsoft®

Word 2010Core

Skills

99

Using the Undo, Redo, and Repeat Commands

9

The Undo command reverses recent actions. To use the Undo command, click the Undo button on the Quick Access Toolbar.

The Redo command reverses an Undo action. The Repeat command repeats the most recent

action.

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Word 2010Core

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Using Undo•To activate Undo:

– In Quick Access Toolbar, click Undo, or

– Click button itself to undo last action or command

– Click arrow to undo up to last 100 consecutive actions or commands performed

– press to undo last action performed

+ Z

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Word 2010Core

Skills

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Using Repeat ( Used to be called “redo”)

•To repeat the last action just performed:

–In the Quick Access Toolbar, click Repeat, or

–press + Y

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Word 2010Core

Skills

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Using Cut , Copy and Paste

Cut Remove from original location in current document, and place in Clipboard.

Copy Copy from original location in current document, and place in Clipboard.

Paste Insert item from Clipboard into document at current cursor position.

Clipboard Temporarily stores cut or copied items

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Word 2010Core

Skills

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Using Cut

•To cut or move item, after selecting it:–On Home tab, in Clipboard group, click Cut, or

–Press , or

–right-click item and then click Cut

+X

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Word 2010Core

Skills

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Using Copy

•To copy an item, after selecting it:–On Home tab, in Clipboard group, click Copy,

or

–Press , or

–right-click item and then click Copy

+C

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Word 2010Core

Skills

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Using Paste

•To paste item, place insertion point where you want to

paste item:– On Home tab, in Clipboard group, click Paste , or

– press , or

– right-click item and then click Paste , or

– click item in Office Clipboard, or

– click arrow for item in Office Clipboard, and then click

Paste

+V

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Word 2010Core

Skills

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Paste Options Button• Appears below & to the right of the pasted item• Click to display how pasted item can appear here• Number and type of options vary based on item

Keep Source Formatting (K)

Keep formatting for item as it was in original document. Appearance matches the original appearance

Merge Formatting (M)

Appearance matches or merges with the text in the location where it is being pasted

Use Destination Styles (S)

Use style that exists for this document on pasted item.

Keep Text Only (T) Remove any existing formatting with original item and keep text only.

Set Default Paste Set how all pasted items of this type to appear.

Microsoft®

Word 2010Core

Skills

1717

Using the System Clipboard to Move and Copy Text

17

The Clipboard is a temporary storage place in the computer’s memory. To use the Clipboard, you cut or copy text.

The Clipboard can hold only one selection at a time.

The Clipboard is available to all the programs on your computer, and it is sometimes called the system Clipboard.

Microsoft®

Word 2010Core

Skills

18

Using the Office Clipboard to Move and Copy Text

• The Office Clipboard is a special clipboard where you can collect up to 24 selections. It is available to Microsoft Office programs.

• Unlike the system Clipboard, which is available all the time, you must activate the Office Clipboard to use it. (Click on the dialog launcher)

• You can use the Office Clipboard to copy content between Office programs.

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Clipboard task pane

•Clipboard task pane with two items collected on it

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Skills

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Using the Office Clipboard• On Home tab, in Clipboard group, click

Office Clipboard Task Pane

Paste All Paste all items currently in Clipboard in same order as in Clipboard.

Clear All Clear all items from Clipboard.

Options Select options for Clipboard.

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Word 2010Core

Skills

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Learn the Skill (pp. 45-46)

•In this exercise, you practice selecting items for text replacement, undoing these changes, & then copying & pasting text locks into the same as well as another document.

•You will need the Tolano Adventures Employee List and the TEC Employee List documents to complete the practice.

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Word 2010Core

Skills

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Moving Text Using Drag-and-Drop The easiest way to move text is to drag the text to the

new location. This is called drag-and-drop. This method is best used to move text short distances. Does not use Clipboard, leaving the contents of

Clipboard intact As you drag the selected text, a vertical line follows

the pointer indicating where the text will be positioned. A “ghost” cursor appears as a guide

To copy the text instead of moving it, press and hold while you drag it

Microsoft®

Word 2010Core

Skills

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Learn the Skill (p. 47)

•In this exercise, you practice moving text using the drag-and-drop method to move some text around in the Tolano Adventures Employee List document

•You will need the Tolano Adventures Employee List document to complete the practice.