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Program Renewal Form Faculty-Led Study Abroad Programs

Instructions and Timeline:

This form is used for previously approved study abroad programs where a complete proposal was prepared and submitted within the last 3 years by the current lead faculty director and is on file with the Study Abroad Office.

This form should be submitted as per the schedule below. This allows adequate time to get program approval and also arrange logistics, market the program, accept applications, and prepare the group for departure.

o Fall Semester Semester/Embedded Programs: 9 months prior to departure

(January 15 of the same year)

o Spring Semester/Embedded Programs: 9 months prior to departure (May 15 of the

previous year)

o Summer/Maymester: 12 months prior to departure (May 15 of the previous year)

Faculty members are advised not to market their program to students or accept students to

participate until their program has been approved.

Both the academics and program logistics (including safety and security of students and

faculty who participate in Clemson University study abroad programs) are extremely

important. Therefore, all undergraduate and graduate programs sponsored by Clemson

University must be reviewed and approved by the Academic Department, the Study Abroad

Office and the International Programs Coordination Committee (IPCC).

The Program Approval Form is submitted to the academic department for review and

approval and then submitted electronically to the Director for Study Abroad (Uttiyo

Raychaudhuri at uttiyo@clemson.edu). It will then be sent to the Clemson University

International Programs Coordination Committee (IPCC) for review. Upon approval by the

IPCC, the faculty member may begin arranging the program logistics and advertising to

students in collaboration with the Study Abroad Office.

Due with Application Due 6 months before departure Due 3 months before departure - Completed and signed Faculty Led Program Renewal Application with Department Chair approval -Program evaluations, operational assessments, and incident reports from previous year attached

- Signed Faculty Expectations form - Complete program budget - Course syllabi updated and accurate for renewed program

- Complete, detailed itinerary including academic schedule and contact hours -Complete Risk Management Details -Relevant proposals and statements from third-party partners -Orientation materials (two weeks before orientation date)

Current deadlines are also posted on the Study Abroad website: www.clemson.edu/studyabroad

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Program Information:

Program Faculty Leaders: _______________________________________________________________

_______________________________________________ ______________________________________________ _______________________________________________

Student Assistants: ______________________________________________________________________

_____________________________________________________ Other Staff: _______________________________________________________________________________

___________________________________________________________

Department: ______________________________________________________________________________

Phone (U.S.): ______________________________________________________________________ Email: _____________________________________________________________________________

Program Name: ___________________________________________________________________________

Program Location (city/country): ________________________________________________________

__________________________________________ __________________________________________ __________________________________________

Program Dates: ____________________________________________________________________________

Tentative Program Costs: __________________________________________________________________ Courses and credits offered: _______________________________________________________________

_______________________________________________ _______________________________________________ _______________________________________________

Pre-requisites: ____________________________________________________________________________________

__________________________________________________________

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Program Modifications Please indicate the areas in which a change from the original proposal is proposed. Location: ___ yes ___ no

Courses or course descriptions: ___ yes ___ no

Faculty: ___ yes ___ no

Assistants: ___ yes ___ no

Housing: ___ yes ___ no

Excursions: ___ yes ___ no

Other (please be specific): ___ yes ___ no

Describe in detail the specified changes and the reasons for the change (attach additional sheets if required):

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Program Renewal Form Faculty-Led Study Abroad Programs

Department Chair Approval Recommendation for: __________________________________________________________ (Faculty Member)

___________________________________________ ___________________________________________ The faculty member is applying to repeat a study abroad program that has been previously approved. I have reviewed the application and all supporting documents and the proposed program meets departmental academic expectations. Please sign below:

Academic Department Chair Department Date

Study Abroad Office, Director Date The contents of this recommendation will be kept in confidence in the Study Abroad Office. This form may be reviewed by the Academic Department Chair, the Dean of the appropriate College, the University International Programs Coordination Committee, the Director of Study Abroad, and the Vice Provost for Global Engagement.