WEBINAR STARTING AT 12:30PM

Today’s Topic: How to green your office for office-based organisations including those in shared office space

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Specialist advice: OfficesHow to green your office for office-based organisations

including those in shared office space

Lucy Latham and Luke Ramsay– Julie’s Bicycle

Housekeeping

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Webinar Series• Weekly webinars for NPOs, MPMs, MDP lead partners and Bridge

Organisations• Now until May (reporting deadline is May 30th)• www.juliesbicycle.com/resources/ace-npos/Webinars-2014

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Specialist advice: Cultural Buildings and Venues 09/04/14

Specialist advice: Offices 09/04/14

Environmental reporting: the basics 16/04/14

Updating Environmental Policy and Action Plan 16/04/14

Specialist advice: Outdoor Events 23/04/14

Going further: Sustainable Touring 30/04/14

Going further: Sustainable Productions and Exhibitions 30/04/14

Communicating success: how to effectively communicate your initiatives and stories 07/05/14

Staff engagement: planning, engaging, acting and maintaining momentum 14/05/14

Today’s Agenda• Introduction to Julie’s Bicycle • Environmental reporting results from 2012/13• Environmental reporting requirements – a reminder• Reporting to Julie’s Bicycle• Office challenges and opportunities• What can you do?

• Energy• Water

• Going further• Waste• Travel• Procurement• Engagement and behaviour change

• Support and resources• Trouble shooting Q&A

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3-year partnership with Arts Council England to support major funded organisations – 2012

to 2015

Julie’s Bicycle

Research Networks

ConsultancyResources

Training

Events

Thought Leadership

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Office specific data

• 231 offices (including multisite companies) supplied data• The vast majority of the total carbon footprint was from

venues or cultural buildings, however offices contributed 12,400,000 kWh of electricity; 8,200,000 kWh of gas; 54,700m3 of water

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BENCHMARKS ACE 2012/13Electricity - kWh per m2 78

Gas (weather normalised) - kWh per m2 90Water - litres per m2 338

Arts Council Requirements1. Collect data on energy and water use from April13 -

March14– Submit using the IG Tools

2. Update your environmental policy and action plan– Notify us using the IG ToolsReporting deadline: 30th May 2014

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Input your 2013/2014 data and

review results

Policy and Action Plan update

Notify JB on your Policy and Action Plan by 30th May

(IG Tools)

Annual submission for Arts Council

England - Portal opens 1st May and

closes 13 June

To do now

Reporting• How did your organisation report in 2012/13

– Reported on owned/leased office– Over-arching venue/organisation reported on

your behalf– Shared space > apportioned consumption data– Rented / shared space no data– Home working

• Can this be improved? • If your reporting status has changed, please inform

Julie’s Bicycle

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Adding a new entry

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Arts Council Requirements: Policy and Action plan

Office challenges• Employees on the road a lot• Rented space • Shared space • Attributing responsibility- staff V landlord • Accessible billing data• Uncooperative landlords• Shortage of resources (££ and/or staff time) • Unlikely to be high on list of priorities unless there

is a dedicated Green Team and/or Facilities or Office Manager

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So

urce: L

igh

ts Ou

t by

Hu

dso

n-P

ow

ell (Do

Th

e Green

Th

ing

)

Office opportunities• Reduced costs and improved resource efficiency• Reduced carbon footprint and improved

environmental performance• Improved company image• Employees are more environmentally aware• The office is also a hub for business activity,

making it a key space for staff engagement, communications and messaging

• Build on relationships with staff / landlord / other organisations if shared space

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What can you do?

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Influence

Control

Not owning your own office space does not need to be a barrier to action

Energy1. User behaviour – good housekeeping2. Switch off campaign3. Office controls - check zonal control and timers are

set correctly4. Regular maintenance of lighting and HVAC5. Set fan speeds below 80%6. Switch to LEDs / CFLs7. Relax temperature controls (i.e. 18-24OC) 8. Energy efficient kit9. Register your boiler on the boiler efficiency

database (www.sedbuk.com) to check if it needs replacing

Water1. Water conservation signage in bathrooms and kitchens 2. Use tap water instead of bottles/water coolers3. Use water hippos in cisterns4. Check push taps timings and reduce where necessary5. Convert to waterless urinals and low-flush toilets 6. Replace taps and shower heads with aerating and low flow

versions

Going further – addressing other

environmental impacts

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Waste – avoid, reduce, reuse, recycle

• First step: measuring and monitoring resource use– Establish KPIs e.g. waste to landfill, % recycled waste– Benchmarks

• Avoiding/reducing waste– Duplex B&W printing– Use tap water in jugs instead of bottled water

• Reuse and recycling– Recycle paper, cardboard, plastic bottles and cans as a

minimum– Recycle toners and cartridges via your supplier– Recycle any non-rechargeable batteries.– WEEE

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Many organisations underestimate how much waste is costing; it could be as highas 4% of turnover (WRAP Green Office Guide)

Travel• Minimise travel

– Accessible conference/meeting venues– Home working or telecommuting– Video conferencing – Bike racks, showers, public transport interest-free loans– Include public transport options on your website– Reassess car parking arrangements for non-essential users

• Efficient transport– Car sharing / car clubs / green taxi companies– Buy / lease fuel efficient vehicles– Fuel efficient driving training – Regular servicing of vehicles

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Procurement• Joint procurement• 100% recycled paper• Life-cycle costing – price and running costs• Buy locally • Rationalise deliveries to reduce transport emissions

associated with your activities• Introduce environmental clauses/requirements into

contracts• GAM (Green Arts Marketplace)• Banking (and investments)• Energy • Server providers 21

Engagement and behaviour change

• Staff opinion survey - what do they think about your environmental impacts, how you are doing and what you could do more of?

• Use posters, notice boards and signage in staff common areas and offices to increase awareness

• Incentivise and reward staff involvement• Create a green team / green champions• Run an internal awareness campaign e.g. Switch Off

campaign• External communications

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Long-term tips

• Green Leases - Consider environmental sustainability as a criteria when renting new office space – this could make your life easier in the future.

• Locate any new offices close to public transport systems and publicise alternative transport links to visitors.

• Major refurbishment – Energising Culture (Julie’s Bicycle) A guide for future energy in cultural buildings

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Source: That Guy by Oliver Cheshire (Do the Green Thing)

Measuring successFind ways to measure success • Number of light bulbs replaced• Number of people engaged in campaigns/events• Reams of paper not printed• Buckets of food waste collected and composted • Number of staff walking to walk• Number of staff carpooling

Put into Action Plan and report to ACE in annual submission

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• Not-for-profit supporting photographers at every level• 3 part-time staff & c£88,000 p/a from ACE• Based at Centre for Chinese Contemporary Art & working from home=> carbon footprint from energy & water use is tiny

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• Office: – encourage & support landlord’s environmental policy &

plan– consider impacts of home premises (energy, procurement,

travel)• Member events: choose venues with environmental

credentials (virtual participation)• Member advice & info: 2003 publication on ethical

photography looking at the environmental & ethical footprint of a photographer

• Member surveys: build the environmental advice offered tor network members and service users (~ 8,000-9,000 people)26

Further support• www.juliesbicycle.com/resources/ace-npos/help-guidan

ce• Email or phone support from Julie’s Bicycle • Further webinars• Practical Guides and Fact sheets• Case studies

• Further reading: – WRAP Green Office Guide

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Thank you

www.juliesbicycle.com

Support@juliesbicycle.com

www.facebook.com/juliesbicycle

www.twitter.com/juliesbicycle

Any questions?

• Reporting deadline 30th May 2014

• Allow 4 – 6 weeks for reporting cycle to take place within

• support@juliesbicycle.com• www.juliesbicycle.com

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