© OECD

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System of Medium-Term Planning in Montenegro

Planning system in Lithuania Egle Rimkute, Lithuania

Podgorica, 30 September 2015

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Strategic Planning development • I phase – introduction of SP

1999 – 2000: institutionalisation of SP across Gov’t

1999 – 2000: piloting of strategic planning in 5 min

• II phase – consolidation of strategic planning

2003 – 2008: through Strategic planning committee

• III phase – rethinking efficiency and effectiveness during crisis

2009 - 2011: strengthening of government-wide approach and leadership

2010: introduction of budget negotiations, evaluation, functional reviews, capability reviews

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Legal framework and coordination

• Legal and methodological framework:

– Laws on Government and Civil Service, Organic Budget law

– Annual Budget calendar

– Manuals, methodologies (Strategic Planning, Program Evaluation, Functional Reviews)

• Central coordination:

– Office of the Government

– Ministry of Finance

– Ministry of Internal Affairs

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Strategic Planning System

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STRATEGY LT2030

STRATEGIES (national security)

NDP Development Programmes

Strategic plans (Program Budgets)

Cross-cutting

plans

Annual plans Activity plans

Government

Priorities

Government

Programme

Lon

g-te

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id-t

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G

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m

Go

vern

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nt

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Development programmes

• SCOPE: Development programme has to cover at least one public policy area (areas defined by Gov’t resolution)

• FILTER: Prior request for Government’s permission to prepare development programme

• TIMEFRAME: Medium-term (7-9 years) planning document to be approved by the Government

• OWNERSHIP: each programme has a co-ordinator

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Cross-cutting documents

• Two main cross-cutting documents:

Cross-cutting plan

Annual Government Priorities

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Cross-cutting plans

• TIMEFRAME: Short-term (up to 3 years) planning document to be approved by the Government

• NECCESSITY: Document for the implementation of cross-cutting goals:

Government priorities, complex problems

National Development programme or other programmes

More than 3 appropriation managers involved in the implementation

• FILTER: prior Government permission

• INTEGRITY and FINANCIAL DISCIPLINE:

connected with strategic plan and budget (activities and projects exported and “duplicated” in budget programmes)

“frozen” funds (in IT budget execution and results monitoring system)

• SCOPE: 11 cross-cutting plans

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Examples of Cross-Cutting Plans

• Youth unemployment

• NDP plan “Regional Development”

• NDP plan “Culture”

• NDP plan “Health for All”

• Increase of employment

• EU Presidency

• Safety on the roads

• Information society

• Climate change 7 7 7 M&E INTEGRATION SCOPE HIERARCHY

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Annual Government Priorities

Innovation – Solution – Policy Change

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Government sets priorities and directions

MARCH

Ministries prepare strategic plans and plan

interventions to implement Government

priorities

APRIL - MAY

Ministers, PM and Minister of Finance

discuss during Budget Negotiations

MAY - JUN

Office of Government finalises priority

document

OCTOBER

Political debate Strategic sessions

Political debate Strategic sessions

and decision

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Government Priorities

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Priority 2010 2011 2012 2013 2014

Stable financial system ✔ ✔ ✔ ✔ ✔

Economic development (competitiveness, business conditions, export, high technologies, innovation, state inspections)

✔ ✔ ✔ ✔ ✔

Energy ✔ ✔ ✔ ✔ ✔

Quality public services (2010-electronic services; 2011 –

standards, 2012 – health and education, 2013/ 2014 – health, education, science and culture)

✔ ✔ ✔ ✔

✔

Civil service, transparency and corruption (2010 – CS and corruption; 2011 – corruption; 2012 – transparency; 2013 - corruption)

✔ ✔ ✔ ✔

✔

Reforms: county, social sector, health sector, education sector

✔

Vilnius district development ✔

Strong family ✔ ✔

NATO and EU (presidency) ✔ ✔ ✔

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Example – Government priorities

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Tasks/ projects Deadline Responsible

1. Better business inspection: - Prepare and introduce questionnaires for business inspections - Implement “2 dates” rule to announce new business requirements

III quarter II quarter

Ministry of Economy – co-ordinator

2. Better business environment: - Introduce “Consult, do not punish” for first-year businesses - Ensure e-establishment for micro-businesses - Cut VAT registration from 7 to 3 working days

III quarter III quarter I quarter

Ministry of Ec. Ministry of Jus. Tax Insp.

…

Targets 2011 2012

Business Environment Index (WB Doing Business) (LT position)

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Links with budget

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STRATEGY LT2030

STRATEGIES (national security)

NDP Development Programmes

Strategic plans (Program Budgets)

Cross-cutting

plans

Annual plans Activity plans

Government

Priorities

Government

Programme

Lon

g-te

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Parl

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€ €

(Financial proportions) (Indicative financial needs)

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Annual policy and budget cycle

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Analysis of situation and achieved results

Annual reports

Government annual report

Government priorities

Strategic plans

Macroeconomic prognosis

Strategic plans

Budget Negotiations/ Performance agreements

Draft Budget + Government priorities

and Outcomes

Office of Government and MF analyse plans

Budget negotiations PM, MF, minister

Strategic plan preparation

Budget preparation

Jan

uar

y –

M

arch

A

pri

l –

May

M

ay –

Ju

ne

July

–

Au

gust

Strategic plans approved

Consultation with PM

Oct

ob

er –

N

ove

mb

er

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Strategic Plans (Program Budgets)

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STRATEGIC CHANGES AND PRIORITIES MINISTER’S POLITICAL AGENDA

MISSION PRIORITIES: -Projects -Indicators LEGISLATIVE INITIATIVES EFFICIENCY INITIATIVES

STRATEGIC GOALS AND BUDGET PROGRAMMES - Impact indicators

MINISTRY STRATEGY

BUDGET PROGRAMME: - Goals € Result indicators - Objectives € Output indicators - Activities/ projects €

COALITION AGREEMENT

AMBITIONS MINISTRY STRATEGY AND

OPERATIONS

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Budget negotiations with 14

ministries Discussion on: Priorities – Results – Appropriations

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Assisted by 14

working groups (OG

and MoF)

Standardized analysis

process (standard

checklist and note)

14 meetings with

ministries 14 position notes

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Centralised monitoring system

• Common requirements (timeframes and templates) defined in the Government resolution

• Single annual report containing information on:

Annual government report

Cross-cutting plans and development programs

Budget programs

• Quarterly reports on Government priorities

• Centralised IT tool introduced in 2012

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Centralised monitoring IT system

• Aim: monitor and analyse achievement of goals and targets

• Scope: long, mid and short term documents: Strategies, programmes, plans and Government

priorities (about 60 planning documents)

• Target: goals though performance indicators and budget execution as well as actions

• Frequency: quarterly • Functionality:

Monitoring by traffic lights Analysing performance and budget trends

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Evaluation

• Mixed system:

EU evaluations

In-house evaluations

Commissioned studies

• In-house evaluations:

Methodology approved by Government

Annual evaluation plan approved by Government

But… very low implementation due to capacity and low demand (we need information here and now)

• Solutions:

Linking EU and in-house evaluations

Looking at the demand side (hot issues)

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Conditions for success • Every administration has its own approaches, but

some things are worth remembering

• Political support

• Leadership/ management sensitisation

• Coordinating staff who are:

Non-formalistic

Analytical

Pragmatic, simple and brave

Sometimes “irritating” insistent

• Communication and consultation within network

• Puzzle way implementation: build a big picture in pieces

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© OECD

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Thank you!

Questions?

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