Renting your facility to the community

Best practices and procedures.Chris Barron

Faith Baptist Church249 Holden Rd.Youngsville, NC 27596

chris@faithnc.org919-556-3420 x 129

Goals:• Discuss best practices and procedures for sharing,

leasing, renting church facilities to the community or non-ministry groups

• Develop list of possible improvements related to renting at your actual campus

• Strengthen the understanding and protection from possible pitfalls through the renting process

• Become better stewards of the asset’s under our guidance

Renting• What are you doing currently?

• Ministry Considerations:

• Mission of Church / Strategic Plan• Personality of Board / Pastors / Committee Team• Availability of Space• Relationship of the Possible Client or Outside Group

(ministry vs non-ministry)

Renting• Legal / Codes / Non-Church (non-ministry) Concerns

• Code: City / County / State – type of use• Zoning: Commercial / Residential• Taxes: Profit / UBIT (unrelated) / non-Profit • Debt: Mortgage or Not• Contractor: Management Company• Insurance: Coverage / Language • Homeowners Associations Guidelines

Renting• Management Processes / Tools• Maintenance / Preventative Maintenance Program• Scheduling / Calendaring / Doors / Thermostats / Lights• Invoice / Estimates / Receipt / Deposit / Returns / • Pre / Post Event Walk Through (Wedding Coordinator)• Custodial Scheduling• Claims / Incident Reports / Repair work orders / Loss• Marketing / Advertisement• Rental Rates Published• Vetting Clients/ Fairness (non-ministry questionnaire)• Lease Agreements• Health / Fire / Safety Inspections

Renting• Operational Steps• Communication• Facilities Use Procedure• Forms• Calendar

• Maintenance • Scheduling of Thermostats • Doors

• Rental Calculation Sheet• Finance Department Process• Walk Thrus

Renting• Examples• Voting • Weddings• Schools

• Charter • Homeschool • Private• Pre-school - YMCA

• Home Owner Associations• Volley ball / Soccer • Boy scouts / CBS / BSF • Motorcycle Group• NCBM – North Carolina Baptist Men

Discussion / Questions• Handouts• Lease Agreement• Forms

• Clean-up Checklist• Operational Procedures• Set-ups

• Wedding Policy

• What can your church improve in your renting process• Where can your church be a better steward• Has your understanding improved

References• irs.gov/Charities-&-Non-Profits/Unrelated-Business-Income-Tax• irs.gov/pub/irs-pdf/p598.pdf• churchlawandtax.com/• faithnc.org• faithnc.gofmx.com• thedancepalace.org