25 Years & Counting

What’s New with TeamMates?

Program Manual

Part 1 Organizational Structure

Part 2 Policy and Procedure

Part 3 Recruitment Strategies

Part 4 Screening and Assessment

Part 5 Orientation and Training

Part 6 Matching Part 7 Support and Retention

Part 8 Managing Risk and Match Closure

Part 9 Data Collection

Part 10 Governance

Part 11 Fundraising and Special Events

Part 12 Accounting Policy

Elements V. 4 School Based Version

MENTOR

The Elements 1. Recruiting 2. Screening 3. Training 4. Matching 5. Monitoring and support 6. Closure

Recruiting Standard: Recruit appropriate mentors and mentees by realistically describing the program’s aims and expected outcomes.

Part 3: Recruitment Strategies

Recruiting Benchmarks: Mentor Recruitment The program… realistically portrays mentoring; builds positive attitudes and emotions; recruits mentors who best match the goals and structure.

Part 3: Recruitment Strategies

Recruiting Benchmarks: Mentee & Parent Recruitment The Program… realistically portrays mentoring; recruits mentees whose needs best match services.

Part 3: Recruitment Strategies

Playbook Resources

Part 3: Recruitment Strategies

Brochures – Regular, Mini Videos, billboards, PSA’s Speaking Points Media Guide Toolkits: Alumni, Faith-Based, Retirees, 1 to 1 Business Card Brand Guidelines Chapter Logo

Screening & Assessment Standard: Screen mentors to determine whether they have

the time, commitment and personal qualities to be a

safe and effective mentor. Screen mentees and their parents about whether they have the time commitment and desire to be effectively

mentored.

Part 4: Screening & Assessment

Screening & Assessment

Benchmarks: Mentor Screening Criteria for accepting/denying mentors Written Application Reference checks Criminal background check Three year minimum commitment One visit per week – mentor/mentee agreement Face-to-face interview Part 4: Screening & Assessment

Screening Process Application Updates: - Safety questions added - May 2016 – New HHS form NE & IA - Option to donate

SAFE Training

Part 4: Screening & Assessment

Screening & Assessment Benchmarks: Mentee Screening Criteria for accepting/denying mentee Nomination form Parent permission Three year minimum commitment One visit per week – mentor/mentee agreement Student desire to participate

Part 4: Screening & Assessment

Orientation & Training

Part 5: Orientation & Training

Standard: Train prospective mentors, mentees and parents in the basic knowledge, attitudes, and skills needed to build an effective and safe mentoring relationship using culturally appropriate language and tools.

Mentor Training

Part 5: Orientation & Training

Benchmarks: Program rules

Mentors’ goals and expectations for relationship Mentors’ obligations and roles Relationship development Ethical and safety issues Effective closure Sources of assistance Initiating the relationship

Safe boundaries Risk Management Policy Research based

Matching

Standard: Match mentors and mentees, and initiate the mentoring relationship using strategies likely to increase the odds that mentoring relationships will endure and be effective.

Part 6: Matching

Matching

Benchmarks:

Program considers its aims, as well as the characteristics of the mentor and mentee when making matches.

Program arranges and documents the initial meeting.

Program staff member present during the initial meeting of the mentor and mentee. Mentor, mentee and program staff member meet in person to sign a commitment agreement.

Part 6: Matching

Matching Policy Male to male

Female to female

Minimum 8 year gap for all matches.

❖ Adult female to male student.

❖ College age mentors (18-23 years) - Youth grades 3-8 only.

PMM – Page 53 Part 6: Matching

Matching Resources

Interview (in person) - Mentor Preference Form – Mentor/Mentee Nomination Form – Mentee Training – Mentor/Mentee

Part 6: Matching

Monitoring & Support

Standard: Monitor mentoring relationship milestones and child safety; and support matches through providing ongoing advice, problem-solving, training and access to resources for the duration of each relationship.

Part 7: Support & Retention

Monitoring & Support

Benchmarks: Monthly contact – twice per month for first month Annual evidenced based assessment Monthly contact with responsible adult for mentee

Regular assessment of matches – open/close?

Documentation of all meetings

Matches have access to two types of resources

One post-match training opportunity per year

Regular feedback to mentors about progress/impact

Part 6: Matching

Chapter Support Monthly Support Questions - Pages 108-112 Combination of in person, email, phone Match events and activities Support Networks - Mentor huddles, businesses, etc.

Recognition Annual Survey Train well and make a great match!

Part 6: Matching

Central Office Support Events: Creighton Game, Spring Game, Zoo, Chadron Safety & Ethics Hotline

Surveys: Annual & 3,6,9 month survey Data Collection: visits, retention, impact, reports

Part 6: Matching

Central Office Support Social Media & Website Training Academies: TeamMates+ Strengths Mindset Poverty Difficult issues Children of Incarcerated Parents

Part 7: Support & Retention

Online Resources

TeamMates on Social Media

Facebook: – Mindset Monday – Activity Tuesday – Strengths Wednesday – TeamMates+ Thursday – Fun Fact Friday

Mentor Resource Library

Dr. Tom Osborne Weekly Email

TeamMates Website

Part 7: Support & Retention

Closure

Standard: Facilitate bringing the match to closure in a way that affirms the contributions of both the mentor and the mentee and offers them the opportunity to prepare for closure and assess the experience

Part 8: Managing Risk & Closure

Closure Benchmarks:

Procedure to manage unanticipated and anticipated closures when the match is willing to engage in closure. Procedure to manage closure when one member is unwilling or unable to engage in closure. Mentor/Mentee exit interview is conducted

Part 8: Managing Risk & Closure

Closure Benchmarks:

Policy and procedure for re-matching Documentation of closure procedures. Discussion with mentors/mentees about closure (p. 120). Written statement to parents, mentors and mentees about post-match contact.

Part 8: Managing Risk & Closure

Closure

Reasons for Closure High School Graduation – p. 124 Voluntary Exit Violation of Policy & Procedure – p.125 Criminal Charges – p. 126 Mentor/Mentee Death – p. 129

Procedures for Closure Violations & Criminal Charges contact Central Office for guidance

Part 8: Managing Risk & Closure

Data Collection

Part 9: Data Collection

Enter Data into Civicore - January 15 & June 15 (semester) - Must have parent permission

Data import – All chapters eligible Tess provides training and password Confidentiality

Data Collection

Part 9: Data Collection

Dashboards: - Average match length = current active

matches. - % 3 Years + = cumulative percent of matches. - Clean-up reflects new statistics page in

Civicore. - Zero visits per semester - Dashboard 101 – contact Tess!

Special Events

Part 11: Fundraising & Special Events

Event Guide – p. 161 Safety Checklist - 167 Annual Event Insurance – due March 15 Insurance limitations

School Property Physical activity

Thank You!

Annual Partnership Meeting 2016