Zirc color code system ROI

The Total Color Code System

Good order is the foundation of all things -Edmund Burke

Innovation. Quality. Efficiency.


According to Gary Kadi of Next Level Practice (a New York-based practice management consulting firm), approximately 3% to 5% of dental practices employ organizational systems and methodology

effectively. The other 95%-97% of offices are at odds or still coming to terms with such management strategies.

Time is everything...

How many working hours do you think are spent...

• Searching for instruments and materials?

• Reprocessing/sterilizing hand, bur and endo instruments?

• Managing inventory?


Introduction of Dr. Diether Reusch & Partner Dental practice,

Westeburg, Germany

Practice Management Analysis

Dr. Diether Reusch identified weaknesses in the proper handling of materials and instruments and implemented the Zirc Color Code System


Overall benefits from implementing the Zirc Color Code System:

• Improved productivity• Improved infection control• Reduced confusion for dental staff• Improved patient perception• Lowered inventory levels• Reduced stress

Office Information

2 Locations9 Operatories (total)4 Doctors1 Hygienist4 Dental Assistants8 Dental Aids/Help in Sterilization


Treatment CostsDental Treatment Cost: $300/ hr = $5 / min.Hygiene Treatment: $120/ hr = $2 / min.

Cost of Materials per YearIn Total: $80,000

Employee PayrollIn Total: $540,000


More work on organization means less mistakes, less time wasted, more productivity and better representation of your

practice.


Managing materials is time consuming

Clinicians have a lot of funds tied up in excess inventory. Practices have to pay someone to go through each operatory and determine what needs to be restocked.

Present Situation:Storing of instruments and materials

In drawers located in operatoryIn cabinets located in operatory

In cabinets located outside of operatory

Time consuming process to sucessfully organize procedure specific instruments and materials

Procedure interuptions due to unprepared operatory

Chaos often arises while searching for and arranging the materials and instuments

Disturbance during the procedure due to frequent opening/closing of the drawers.

Contamination of stored materials and instruments due to aerosoles and contaminated hand gloves

Unexperienced team members are often overwhelmed and in need of support by the trained colleagues

Doctors are overwhelmed when not performing with usual instruments and materials

Loss of time with unplanned/emergency procedures

Special materials/accessories have to be brought out from another operatory or supply closet.


Present Situation (2)

Disorganization and time-inefficiency in sterilization area causes delayed organization of instruments, polisher, etc. in the procedure rooms

Time consuming training of new team members Due to lack of time, materials are improperly organized, used and often not re-ordered. Materials found in supply cabinet are exceeding the expiration date, because of improper first in-

first out procedure. Inefficient inventory control

Procedure pre time (before and after), interruptions and waiting time impact the procedure time ( $2-$5 per Minute).

High practice operating cost due to increased material consumption, as well as additional person needed during the procedures, in the sterilization area and for inventory management.

Patients observe dissorganization and interruptions = negative impact on practice perception


Ideal Situation

Procedure room is used for patient treatment only

No storing of unnecessary instruments and materials in the procedure room Systematized Workflow

- Implementation of work protocol - Coordination of instruments and materials during multiple procedures - >>> Creates calm environment during the procedure process, efficiency and quality assurance

Set-up of the Procedure Trays and Tubs (portable drawers) from a central location in practice. - >>> Reduced preparation time:

Everything is ready and within a reach – perfectly organized – complete, sanitarily prepared


Ideal-Situation (2)

Even in case of an unplanned procedure, the instruments and materials are completely accessible and on-time- No searching- No gathering or assembly of instruments and materials- No stress- >>> Time-saving, efficient and calmer practice atmosphere

A sanitary and efficient method to transport used instruments and materials from procedure room to sterilization room where they are stored before: disposing of contaminated materials, cleaining and sterilization

Time-saving organization and restock of materials in Procedure Tubs.

Simplified training of new team members.

Simplified and cost-effective re-ordering of consumable materials.


Save Materials, maximize chair time, get organized and create new strategies!

Time before Zirc Color Code System

Time after Zirc Color Code System is implemented

TIME – difference Time-Savings

Set-up/Break-down of the procedure room

13 Minutes 7 Minutes 6 Minutes 6 min. x 24 Pat. X 200 days = 28.800 min./yr.

Lost time during the procedure

18 Minutes 3 Minutes 15 Minutes 15 min. x 4 Proced. x 200 days = 12.000 min./yr.

Sterilization and Storage 13 Minutes 8 Minutes 5 Minutes 5 min. x 24 Pat. X 200 days= 24.000 min./yr.

Material Inventory 90 Minute 30 Minutes 60 Minutes 60 min. x 200 days= 12.000 min./yr. = 200hr (Dental Assistnat)

Cost per month before the Zirc Color Code System

Cost per month after the Zirc Color Code System

Cost-diffrence per month Savings

Material savings 10% $6,667 / Month $6,000 / Month $667 / Month $667 x 12 Months = $8,000

Additional human resource: $2,500 / Month $800 / Month $1,700 / Month $1.700 x 12 Months = $20,400

Savings


TIME-savings Savings/Profit in € Profit % rate in treatment time

Set-up /Break-down of the procedure room

6 min. x 24 Pat. X 200 days = 28,800 min./yr.

28,800 min. x $5/min = $144,000

40 $57,600

Lost time during the procedure

15 min. x 4 Practicioner x 200 days = 12,000 min./yr.

12,000 min. x $5/min = $60,000

40 $24,000

Sterilization and storage 5 min. x 24 Pat. X 200 days= 24,000 min./yr. = 400hr. Spent on Sterilization

400 hr x $10/hr = $4,000

100 $4.000

Material Inventory 60 min. x 200 days= 12,000 min./yr. = 200hr of (Dental Assistant)

200 hr x $15/hr = $3,000

100 $3.000

Material savings 10% $667 x 12 Months = $8,000 $8,000 100 $8,000

Additional human resource: $1,700 x 12 Months = $20,400

$20,400 100 $20,400

TOTAL $117,000

Savings


Work is hard. Distractions are plentiful. And time is short.-Adam Hochschild


Health & Medicine

Zirc color code system ROI