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Table of Contents
1 After Installing the SAP GUI
1.1 New Icons for the SAP GUI
1.2 New Menu for the SAP GUI
1.3 User-specific Automatic Update
2 Using SAP GUI to Log on to SAP Systems
2.1 Logging on to a System and Logging Off
2.1.1 Logging On
2.1.2 Logging Off
2.2 Logging on Using SAP Logon Pad
2.3 Logging on Using SAP Shortcut
2.3.1 Creating a SAP Shortcut
Creating a SAP Shortcut from your Desktop
Creating a SAP Shortcut from a Specific Screen in the SAP
System
Creating a SAP Shortcut in SAP Logon
2.3.2 Using SAP Shortcuts
2.4 Logging on using SAP Logon - with Wizard
2.4.1 Starting SAP Logon
2.4.1.1 SAP Logon Main Window
2.4.2 The Systems Tab
2.4.2.1 Adding a New Entry
2.4.2.2 Changing Existing Entries
2.4.2.3 Deleting Existing Entries
2.4.2.4 Logging on Using an Existing Entry
2.4.2.5 Logging on without Adding any Entry
2.4.3 The Shortcuts Tab
2.4.3.1 Adding a New Entry
2.4.3.2 Changing Existing Entries
2.4.3.3 Deleting Existing Entries
2.4.4 Viewing Entries on Each Tab
2.4.5 Configuring the SAP Logon
2.4.6 Showing SAP Logon Version
2.4.7 Closing and Canceling SAP Logon
2.4.8 Accessing the System Tray Menu
2.5 Logging on using SAP Logon - without Wizard
2.5.1 Starting SAP Logon
2.5.1.1 SAP Logon Main Window
2.5.2 Maintaining Logon Entries in SAP Logon
2.5.2.1 Adding Entries Using Group Selection
2.5.2.2 Adding Entries Using Server Selection
2.5.2.3 Adding User-Defined Entries
2.5.2.4 Editing Entries
2.5.2.5 Modifying the Advanced Options
2.5.2.6 Filtering Systems
2.5.2.7 Deleting an Existing Entry
2.5.3 Maintaining SAP Shortcut Entries in SAP Logon
2.5.3.1 Adding a New Entry
2.5.3.2 Changing Existing Entries
2.5.3.3 Deleting Existing Entries
2.5.4 Viewing Logon Entries
2.5.5 Configuring the SAP Logon
2.5.6 Showing SAP Logon Version
2.5.7 Closing and Canceling SAP Logon
2.5.8 Accessing the System Tray Menu
3 Elements of a SAP GUI Window
3.1 Main Window
3.1.1 The Menu Bar
3.1.2 The System Function Bar
3.1.3 The Title Bar
3.1.4 The Application Bar
3.1.5 The Status Bar
3.1.6 The Dynpro Area
3.1.6.1 Fields
3.1.6.2 Radio Buttons and Checkboxes
3.1.6.3 Pushbuttons
3.1.6.4 Tabs
3.1.6.5 Table Controls
3.2 Dialog Boxes
3.3 Displaying the System Status
4 Working with Sessions
4.1 Displaying a List of All Sessions
4.2 Creating a New Session
4.3 Closing Sessions
5 Working with the Clipboard
5.1 Operating on Single Fields
5.2 Operating on Multiple Fields
6 Adjusting the Local Layout
6.1 Options
6.1.1 Options
6.1.2 Cursor Settings
6.1.3 Local Data Settings
6.1.4 I18N Settings
6.1.5 Expert Settings
6.1.6 Trace Settings
6.1.7 Scripting Settings
6.2 New Visual Design
6.2.1 General Settings
6.2.1.1 Active Theme
6.2.1.2 Sound
6.2.1.3 Font Size
6.2.2 Color Settings
6.3 Set Color to System
6.4 Clipboard
6.5 Generate Graphic
6.6 Create Shortcut
6.7 Activate GUI XT
6.8 Script Recording and Playback...
6.9 Script Development Tools...
6.10 Default Size
6.11 Information about the Front End
6.12 Other General Settings under Customizing Local Layout
6.13 Internationalization Settings under Customizing Local Layout
6.13.1 Character set
6.13.2 Font(I18N)...
6.13.3 Options(I18N)...
6.13.3.1 Tab IME
6.13.3.2 Tab Encoding
6.13.3.3 Tab Graphic
6.13.3.4 Tab Others
6.14 Switching the Visual Design
7 Error Analysis
7.1 SAP Logon Pad Trace
7.2 SAP Logon Trace
7.3 SAP Shortcut Trace
7.4 SAP GUI Trace
7.4.1 If You Are Running SAP Logon Pad
7.4.2 If You Are Running SAP Logon
7.4.3 If You Are Going to Run SAP Shortcut
7.5 SAP Front-End Trace
Appendix A: Navigating Using the Keyboard
Appendix A1: Navigating Using the Keyboard: Scrolling to View
Information
Appendix A2: Navigating Using the Keyboard: The Tab Chain
Appendix A3: Navigating Using the Keyboard: Navigating Between
Tab(strip)s
Appendix A4: Navigating Using the Keyboard: Selecting a Line or a
Column in a selectable Table Control
Appendix A5: Navigating Using the Keyboard: Tabbing Automatically
Between Fields
Appendix A6: Navigating Using the Keyboard: Other Hot Keys
Appendix B: Wheel Mouse Support
Appendix C: Standard Icons
Appendix D: Modified SAP GUI Features
Appendix E: Further Information
1 After Installing the SAP GUI
To log on to the SAP System the SAP GUI must be installed.
1.1 New icons for the SAP GUI
After you have installed the SAP GUI one or more of the icons for SAP
Logon Pad or/and SAP Logon will appear on your desktop.
SAP Logon
SAP Logon Pad
A new icon SAP configuration will be added to the Windows control
panel.
1.2 New menu for the SAP GUI
In the Windows menu Start -> Programs a new submenu SAP Front
End will appear.
1.3 User-specific Automatic Update
If SAP GUI 6.40 is installed from an installation server each user will
have the option to enable automatic update from this server. Each time
he or she double-clicks the SAP Logon (or SAP Logon Pad) icon the
automatic update will check the installation server to see if it has been
updated since the last installation. If so,
SAPsetup /update
will be run before SAP Logon will be started.
o Right-click the SAP Logon (or SAP Logon Pad) icon
and choose "Configure Auto Update"
o The following dialog box appears:
o By default the automatic update is
switched on if the installation of SAP GUI 6.40
was run from an installation server.
switched off if the installation of SAP GUI 6.40
was run from CD.
o Choose "Apply" to activate your selection.
2 Using SAP GUI to Log on to SAP
Systems
2.1. Logging on to a System and Logging Off
Before you log on for the first time, your system administrator will
give you an initial password. During the logon process, you should
create a new password, known only to you. After that, you use your
own password whenever you log on. (These procedures may differ
somewhat at your company; for more information, contact your system
administrator.)
2.1.1 Logging On
After you have started the SAP System the first screen you see is the
logon screen (in this case, with the title SAP R/3).
When you choose the TAB key after you have entered data in a field,
the cursor moves to the beginning of the next field.
The logon screen is shown above. To log on to the SAP System:
5. Enter the client number in the Client field.
If a default client number appears in the field, you can either
accept it, or change it by typing over it.
6. To move the cursor to the User field, choose the TAB key.
Enter your user ID in the User field.
7. To move the cursor to the Password field, choose the TAB key.
Enter the initial password provided by your system
administrator in the Password field.
As you type the initial password, the asterisks remain in the
field, and only the cursor moves. As a security measure, the
system does not display what you type.
In the SAP System, passwords are not case-sensitive.
8. To display screens, menus, and fields in another language,
move the cursor to the Language field by pressing the TAB
key. Enter the language key for the desired language.
9. Choose Enter.
10. The system automatically displays the new password dialog
box. You must change your initial password.
If you do not see the new password dialog box, check the status
bar for a system message. You may have entered an incorrect
client number, password, user ID or language key. If this is the
case, repeat steps 1 through 5.
11. In the New password field, enter a new password.
As you type the new password, the asterisks remain in the field,
and only the cursor moves. As a security measure, the system
does not display what you type.
To move the cursor to the Repeat password field, choose the
TAB key.
12. In the Repeat password field, enter the new password again,
exactly as you entered it the first time.
13. Choose Confirm (or choose Enter). If you have successfully
changed your password, the Copyright dialog box will appear.
14. In the Copyright dialog box, choose Continue (or choose
Enter).
If there are systemwide messages, the System Messages dialog
box appears. After you have read the messages, choose
Continue (or choose Enter) to close the dialog box.
2.1.2 Logging Off
You can log off from the SAP System from any screen:
o From the menu bar, choose System -> Log off.
o Click the button at the upper right-hand corner of the
screen (if you only have one session running).
The Log off dialog box appears. It informs you that any data you have
not yet saved will be lost if you proceed with logging off.
If you are not certain that you have saved all of your data and you do
not want to log off after all, choose No. You return to the screen in
which you were working.
If you are certain that you have saved all of the data you want to save,
choose Yes. All of your SAP System sessions close. You have
successfully logged off.
2.2 Logging on Using SAP Logon Pad
SAP Logon Pad is almost the same as SAP Logon(see 2.4 Logging on
using SAP Logon - with Wizard). The difference is that you cannot
change the entries in the former. For example, you cannot add, change
or delete the logon entries in SAP Logon Pad.
System administrators can use SAP Logon Pad to determine which
systems are available to which employees.
2.3 Logging on Using SAP Shortcut
SAP shortcuts allow the user to start SAP transactions, run reports or
execute system commands directly from the Windows desktop. This
means that you do not have to navigate through menus. To use SAP
shortcuts you must be using a 32-bit Windows operating system.
2.3.1 Creating a SAP Shortcut
Creating a SAP Shortcut from your Desktop:
17. Place the cursor anywhere on the desktop (not on an open
Windows application), and click the right mouse button.
18. Choose New -> Sapgui Shortcut.
19. Enter the desired name for the shortcut, but keep the
.SAP file extension. Press Enter.
You have now created a file for your shortcut. Next, you must
define this file.
20. Place the mouse on the newly created icon. Click the
right mouse button to open the context menu. Choose Edit.
If the SAP Logon option With Wizard is on (see the section
2.5.5 Configuring the SAP Logon for details),
the following dialog appears.
The window contains tab General and tab Options. The tab
Options looks as follows:
If the SAP Logon option With Wizard is not on, the dialog
looks as follows:
The title bar of the dialog box contains the complete path of the
shortcut file.
21. Input data for the following fields:
The field Description or System Description contains
the name of the desired system. You can select the
system from the dropdown list or enter SAP GUI
command line arguments, for example appServ 00, in the
field SAPgui Parameters or Start Parameters. You can
obtain the command line arguments from your system
administrator.
If you have specified the desired system manually you
must also complete the field System ID.
Complete the Client field. If you do not remember your
client, log on to the system using SAP Logon or SAP
Logon Pad.
Enter your user ID in the User Name field. The field
usually already contains your Windows user ID.
The Password field is normally deactivated for security
reasons. Only your PC administrator can activate this
field. If the Password field of the New Sapgui Shortcut
dialog box has been activated, you can specify a
password. However, for security reasons, this is not
recommended, and a warning appears. You should only
include your password in an SAP Shortcut if you are
certain no one can access your PC or your disk/folder.
Select the right language for the logon into the R/3
system from the dropdown list for the Language field.
Specify the type of transaction in the Type field, for
example, whether a transaction, report or system
command is to be executed.
Enter the appropriate command (OK code) in the
Command field. You can obtain the required code in
several ways:
Use the Easy Access menu:
1. Choose Extras -> Settings
2. Navigate to the desired transaction
using the Easy Access menu.
3. Obtain the required code from the
Easy Access menu.
Go to the required transaction and choose
System -> Status.
You can see the code here.
Use the status bar:
1. Go to the required transaction.
2. Go to the status bar of the task.
3. Click on the list arrow.
4. Choose Transaction. The code is
displayed in the status bar.
Enter the shortcut title in the Title field.
Select the desired trace level using the dropdown list.
You can specify the required window size on startup in
the field Window size.
Make changes in the field Working directory if
necessary.
Turn off Reuse Connection When Launching SAP
Shortcuts if necessary.
This setting is only existing if the SAP Logon option
With Wizard is turned on (see the section 2.5.5
Configuring the SAP Logon for details).
If this setting is turned off, each time when you use an
SAP Shortcuts to logon to an SAP system, a new
connection will be made no matter whether there are
already same connections existing or not.
Press OK.
The shortcut appears as an icon on your desktop, for
example
.
Creating a SAP Shortcut from a Specific Screen in the SAP System
22. Go to the screen for the task you want to run, and choose
or choose -> Create Shortcut ...
The New Sapgui Shortcut dialog box appears.
23. Check that the information in the dialog box (User
name, Language, Type, Title, Command etc.) is correct.
24. Press OK.
The shortcut appears on your desktop.
Creating a SAP Shortcut in SAP Logon
See 2.4.3 The Shortcuts Tab for more details.
2.3.2 Using SAP Shortcuts
If you do not have an SAP session running
25. Double-click the SAP Shortcut for the task you want to
execute.
A logon dialog box is displayed.
The title bar specifies the system ID, client, language, and
task if the title of the SAP shortcut is not defined.
26. Enter your password. Press Logon, or Press Enter.
The SAP session starts.
27. To view or change your shortcut definition place the
cursor anywhere in the logon dialog box (except on on the title
bar, input fields, or pushbuttons). To display the context menu
click the right mouse button.
If you have not entered a password only the Edit option is
activated. After you have entered the first character of your
password, both the Open and Edit options are activated.
If you have an SAP session running
From the desktop double-click on the SAP Shortcut for the task you
want to run. If an application is already running a new SAP session is
started. Otherwise, the current SAP session starts the task you want to
run. If the SAP Shortcut was created for the System command /NTCD
(/N + transaction code), the task will be run only in the current SAP
session, irrespective of whether an application is already running or
not.
To start a shortcut from within an open SAP session, drag and drop the
shortcut onto the open session. The system starts the task you want to
run.
The following functions are also available:
o To edit the shortcut use SHIFT + Drag and Drop.
o To open a new session and start the task you want to
execute use CTRL + Drag and Drop.
2.4 Logging on using SAP Logon - with Wizard
As of SAP GUI release 6.40 Patch 9 you can use a new functional
Wizard. To turn off this feature and use SAP Logon without Wizard
see the section 2.4.5 Configuring the SAP Logon and the section 2.5
Logging on Using SAP Logon - without Wizard for more details.
2.4.1 Starting SAP Logon
You can start SAP Logon as follows:
o Double-click the icon for SAP Logon on the desktop
o Call the Windows menu Start->Programs->SAP Front End-
>SAP Logon
After SAP Logon is started, SAP Logon main window appears (see below) and
SAP Logon icon now appears in both the task bar (together with the title like SAP
Logon 640) and the system tray (that is the bottom right-hand corner of your
desktop).
2.4.1.1 SAP Logon Main Window
After you start SAP Logon you get the SAP Logon main window with the title
SAP Logon 640 as follows:
If there are already some SAP Shortcut entries defined, the following window
appears if you activate the tab Shortcuts:
The SAP Logon main window (see the figures above) contains by default two
tabs: Shortcuts and Systems tab. The Systems tab is activated by default after
starting SAP Logon.
2.4.2 The Systems Tab
In Systems tab, you can
o add new items to the system list by clicking New Item...
(See the section 2.4.2.1 Adding a New Entry about details)
o edit already existing items in the system list by clicking the button
Change Item... (See the section 2.4.2.2 Changing Existing Entries about details)
o delete the items by clicking Delete Item...
(See the section 2.4.2.3 Deleting Existing Entries about details)
o logon to an SAP system by selecting an entry in the system list and
pressing Enter or clicking Log on or by double clicking the entry
(See the section 2.4.2.4 Logging on Using an Existing Entry about details)
o logon to an SAP system by clicking Variable Logon without
adding any item to the system list
(See the section 2.4.2.5 Logging on without Adding any Entry about
details)
2.4.2.1 Adding a New Entry
To add a new entry to the system list,
37. Press New Item...
You see the following window with the title Create New System:
First item in the list is always selected.
If you want to choose another item, proceed to step 2.
In SAProuter field the default SAProuter is displayed. If SAProuter field
is empty, it means there is no SAProuter selected by default. If you need
another SAProuter for the selected system (in this case User Specified
System), select the wished SAProuter Name from SAProuter drop down
list.
If you want to logon to a user specified system, press Next.
You see the following window:
Enter the following required data:
Description: A short description of the system entry, leave the
Description field empty if you want a suggested description
Application Server: The name of the host that you want to connect to
System Number: Specify the system number (e.g. 00) of the SAP System
that you want to connect to
System ID: Specify the system ID (e.g. OSS) of the SAP System that you
want to connect to
Enter the following optional data:
SAProuter String: An SAProuter string if an SAProuter is needed (see
Route Strings about details).
After you have entered the required data, the buttons Next and Finish will
be active. One example is shown below:
If you check the check button Use this page as the first page for next
creations..., you'll get the window shown above directly when you click
New Item... next time.
If you want to create a new entry for the selected system with the default
options for the Network and Code Page settings, go to step 7.
If you want to change the default options for the Network or/and Code
Page settings, go to step 5.
38. Select one of the systems shown in the system list (e.g. A10 in this
case).
You can do this by typing the system ID sequently or pressing the left
mouse button. Scroll the system list if necessary.
You can also first filter the system list and then select a system.
Focus Search for field above the system list and input a string, that should
be searched from SID (system ID) and description of the entries in the
list, in this field.
You can use the following operators in the searching string:
0. AND operator:
In order to concatenate search terms this way, place a '+' directly in
front of the relevant search term.
Example: Basis +Development
1. OR operator:
This is the default.
This concatenation will be used if a blank or '|' is located directly in
front of the relevant search term.
Examples: 4.6D 46D, 4.6D |46D
2. NOT operator:
In order to exclude system matching a certain condition, place a '-'
directly in front of the relevant search term
Example: 46D -Support
3. Exact term search:
Use this to search for complete strings containing blanks or other
control characters.
Example: "Support package"
Note that operators in front of the first search term are ignored with the
exception of " for exact term search.
The search can contain system IDs as well.
The search starts automatically. When there are some systems found, the
result is a list of matchihg entries:
Select one of the filtered entries or User Specified System in the list in
oder to continue.
If the search fails, a message No matching systems found for query: ...
appears.
You select User Specified System in the list in oder to continue.
Or You can start a new search by choosing Clear and typing a new string.
After choosing Clear all the entries will be restored in the system list. If
you are not going to type a new searching string, select one of the entries
in the list in oder to continue.
In SAProuter field the default SAProuter is displayed. If SAProuter field
is empty, it means there is no SAProuter selected by default. If you need
another SAProuter for the selected system, select the wished SAProuter
Name from SAProuter drop down list.
39. Press Next
You see the following window showing searching groups/server status:
It may take some time while connecting to the message server and getting
the groups/server list from it.
The maximal time to take is the message server timeout that is set in SAP
Logon option (see the section 2.5.5 Configuring the SAP Logon about
details)
If there are groups and servers availabe you see a list of them, from which
you can choose one to connect to.
The following window shows that list:
The first entry in the list is always selected as a default. The buttons Next
and Finish are active now.
Select another entry if necessary and/or go to step 4.
If the group/server can not be created because of some error, you see the
error message in the list.
One example is shown below:
Input another system ID or message server in the relevant field or go back
to the previous page to select anoter SAProuter.
After entering System ID or Message Server a new searching will start.
After a successful search you will see a list of all groups and servers
available as shown in the example below:
The first entry in the list is always selected as a default. Select another
entry if necessary.
The buttons Next and Finish are active now.
40. If you press Finish, the active wizard window will be closed and a
new entry is added to the system list for the selected system with the
default options for the Network and Code Page settings. see step 7 about
the logon screen.
If you press Next or Enter
or double click an item from the Group/Server list,
You see the following window:
All the parameters needed are displayed.
If you do not need to change them go to step 5 to change the default
options for the Network and Code Page settings or go to step 7 to logon
with the default options for the Network and Code Page settings.
Otherwise you can change them as follows:
If necessary, select connection type from the dropdown list, for example,
Group/Server Selection as shown in the following window:
After selecting Group/Server Selection you see the following window:
If you choose connection type Custom Application Server, go to You see
the following window:
Choose the wished System ID from the drop down list or enter it
manually if it's not in the drop down list.
The system descripiton will be shown next to System ID if it is existing.
Message Server will be displayed correspondingly to the System ID if it
can be found.
if Message Server field is empty, you must input the message server
name or its IP address corresponding to the system ID.
If an SAProuter is needed, you can choose an SAProuter name from
SAProuter Name dropdown list as shown in the following window:
Focus the Group/Server field or try to open the Group/Server drop
down list, the drop down list will be generated according to your input
data for system ID, message server and SAProuter.
It may take some time while connecting to the message server and getting
the groups/server list from it.
The maximal time to take is the message server timeout that is set in SAP
Logon option (see the section 2.5.5 Configuring the SAP Logon about
details)
Select a group or application server from Group/Server drop down list as
follows:
If the Group/Server can not be generated, an error message will be
displayed. One example is shown below:
You must then change the input data for system ID, message server or
SAProuter properly in order that the Group/Server list can be generated.
If you select the check button Use this page as the first page for next
entry creations..., you'll get the window shown above directly when you
click New Item... next time, for example:
You can then enter the required data as described above in this step (step
4) without doing step 1 to 3 (see If necessary, select another connection
type ... ).
After you have entered all the required data, the buttons Next and Finish
will be active.
Go to step 5 to change the default options for the Network and Code Page
settings or go to step 7 to create the new entry for the selected system with
the default options for the Network and Code Page settings.
41. Press Next.
You see a window, where you can change network settings:
Activate Secure Network Communication: This button will be active if the SNC name is defined in the SAP system
that you are going to connect to.
You can then choose this button to turn on SNC mode and select the
wished SNC level (e.g. Max. available) by selecting one of the radio
buttons under the input field SNC name.
High speed connection (LAN): This is selected as default.
Low speed connection (reduced network traffic): You can choose this
button to turn on the low speed connection (WAN mode).
Go to step 6 to change the default options for the Code Page settings or go
to step 7 to create the new entry for the selected system with the default
options for the Code Page settings.
42. Press Next. You see the following window:
Language Settings: Choose the wished Language from the Language
drop down list.
Up-/download Encoding: Choose the desired Encoding from the
Encoding drop down list.
43. Press Finish.
The active wizard window will be closed and a new entry is added to the
system list for the selected system.
2.4.2.2 Changing Existing Entries
You can change an existing entry by selecting the entry from the system list and
choosing button Change Item... on the right side of SAP Logon main window.
A dialog box with the title System Entry Properties appears. There are three tabs
on this dialog.
44. The Connection Tab:
If the existing entry was created using the connection type Group/Server
Selection, the Connection tab is shown as follows:
Change data for System Connection Parameters if necessary. (For
details see: After selecting Group/Server Selection ...)
If the existing entry was created using the connection type Custom
Application Server, the Connection tab is shown as follows:
Change data for System Connection Parameters if necessary. (For
details see: Custom Application Server)
If you need to change the connection type, refer to If necessary, select
another connection type ... for details.
45. The Network Tab:
You can activate the Network by Choosing the tab header or pressing
keys Ctrl+PageUp (Ctrl+PageDown).
The following dialog is shown:
Activate Secure Network Communication: This button will be active if the SNC name is defined in the SAP system
that you are going to connect to.
You can then choose this button to turn on SNC mode and select the
wished SNC level (e.g. Max. available) by selecting one of the radio
buttons under the input field SNC name.
High speed connection (LAN): This is selected as default.
Low speed connection (reduced network traffic): You can choose this
button to turn on the low speed connection (WAN mode).
46. The Code Page Tab:
You can activate the Code Page by Choosing the tab header or pressing
keys Ctrl+PageUp (Ctrl+PageDown).
Language Settings: Choose the wished Language from the Language
drop down list.
Up-/download Encoding: Choose the desired Encoding from the
Encoding drop down list.
47. Saving the new settings.
Choose OK to confirm. Your modified settings will be saved.
2.4.2.3 Deleting Existing Entries
48. Select the required item from the system list.
49. Press the button Delete Item... on the right side and confirm
deletion by clicking Yes on the next confirmation dialog that appears.
If you deselect the check box for "Confirmation of listbox entry delete"
(see the section 2.5.5 Configuring the SAP Logon for details) the
confirmation dialog will not appear any more.
2.4.2.4 Logging on Using an Existing Entry
50. Select a sysetem from the list of exisitng items under Systems tab.
51. Press Logon.
Logon window for the relevant system is displayed as follows:
2.4.2.5 Logging on without Adding any Entry
If you want to logon to an SAP system without adding any item to the system list.
52. Press Variable Logon
You see the following window with the title Logon to System:
First item in the list is always selected.
If you want to select another item, proceed to step 2.
In SAProuter field the default SAProuter is displayed. If SAProuter field
is empty, it means there is no SAProuter selected by default. If you need
another SAProuter for the selected system (in this case User Specified
System), select the wished SAProuter Name from SAProuter drop down
list.
If you want to logon to a user specified system, press Next.
You see the following window:
Enter the following required data:
Application Server: The name of the host that you want to connect to
System Number: Specify the system number (e.g. 00) of the SAP System
that you want to connect to
System ID: Specify the system ID (e.g. OSS) of the SAP System that you
want to connect to
Enter the following optional data:
SAProuter String: An SAProuter string if an SAProuter is needed (see
Route Strings about details).
After you have entered the required data, the buttons Next and Logon will
be active. One example is shown below:
If you select the check box Use this page as the first page for next
logons..., Next time when you press Variable Logonyou will see directly
the window shown above.
If you want to logon to the selected system with the default options for the
Network and Code Page settings, go to step 7.
If you want to change the default options for the Network or/and Code
Page settings, go to step 5.
53. Select one of the systems shown in the system list (e.g. A10 in this
case).
You can do this by typing the system ID sequently or pressing the left
mouse button. Scroll the system list if necessary.
You can also first filter the system list and then select a system.
Focus Search for field above the system list and input a string, that should
be searched from SID (system ID) and description of the entries in the
list, in this field.
You can use the following operators in the searching string:
0. AND operator:
In order to concatenate search terms this way, place a '+' directly in
front of the relevant search term.
Example: Basis +Development
1. OR operator:
This is the default.
This concatenation will be used if a blank or '|' is located directly in
front of the relevant search term.
Examples: 4.6D 46D, 4.6D |46D
2. NOT operator:
In order to exclude system matching a certain condition, place a '-'
directly in front of the relevant search term
Example: 46D -Support
3. Exact term search:
Use this to search for complete strings containing blanks or other
control characters.
Example: "Support package"
Note that operators in front of the first search term are ignored with the
exception of " for exact term search.
The search can contain system IDs as well.
The search starts automatically. When there are some systems found, the
result is a list of matchihg entries:
Select one of the filtered entries or User Specified System in the list in
oder to continue.
If the search fails, a message No matching systems found for query: ...
appears.
You select User Specified System in the list in oder to continue.
Or You can start a new search by choosing Clear and typing a new string.
After choosing Clear all the entries will be restored in the system list. If
you are not going to type a new searching string, select one of the entries
in the list in oder to continue.
In SAProuter field the default SAProuter is displayed. If SAProuter field
is empty, it means there is no SAProuter selected by default. If you need
another SAProuter for the selected system, select the wished SAProuter
Name from SAProuter drop down list.
54. Press Next
You see the following window showing searching groups/server status:
It may take some time while connecting to the message server and getting
the groups/server list from it.
The maximal time to take is the message server timeout that is set in SAP
Logon option (see the section 2.5.5 Configuring the SAP Logon about
details)
If there are groups and servers availabe you see a list of them, from which
you can choose one to connect to.
The following window shows that list:
The first entry in the list is always selected as a default. The buttons Next
and Logon are active now.
Choose another entry if necessary and/or go to step 4.
If the group/server can not be created because of some error, you see the
error message in the list.
One example is shown below:
Input another system ID or message server in the relevant field or go back
to the previous page to select anoter SAProuter.
After entering System ID or Message Server a new searching will start.
After a successful search you will see a list of all groups and servers
available as shown in the example below:
The first entry in the list is always selected as a default. Choose another
entry if necessary.
The buttons Next and Logon are active now.
55. If you press Logon you logon to the selected system with the
default options for the Network and Code Page settings. see step 7 about
the logon screen.
If you press Next or Enter
or double click an item from the Group/Server list,
You see the following window:
All the parameters needed are displayed.
If you do not need to change them go to step 5 to change the default
options for the Network and Code Page settings or go to step 7 to logon
with the default options for the Network and Code Page settings.
Otherwise you can change them as follows:
If necessary, select another connection type from the drop down list. as
shown in the following window:
After selecting Group/Server Selection you see the following window:
If you choose connection type Custom Application Server, go to You see
the following window:
Choose the wished System ID from the dropdown list or enter it manually
if it's not in the dropdown list.
The system descripiton will be shown next to System ID if it is existing.
Message Server will be displayed correspondingly to the System ID if it
can be found.
if Message Server field is empty, you must input the message server
name or its IP address corresponding to the system ID.
If an SAProuter is needed, you can choose an SAProuter name from
SAProuter Name dropdown list as shown in the following window:
Focus the Group/Server field or try to open the Group/Server drop
down list, the drop down list will be generated according to your input
data for system ID, message server and SAProuter.
It may take some time while connecting to the message server and getting
the groups/server list from it.
The maximal time to take is the message server timeout that is set in SAP
Logon option (see the section 2.5.5 Configuring the SAP Logon about
details)
Select a group or application server from Group/Server drop down list as
follows:
If the Group/Server can not be generated, an error message will be
displayed. One example is shown below:
You must then change the input data for system ID, message server or
SAProuter properly in order that the Group/Server list can be generated.
If you select the check box Use this page as the first page for next
logons..., you'll get the window shown above directly when you press
Variable Logon next time, for example:
You can then enter the required data as described above in this step (step
4) without doing step 1 to 3 (see If necessary, select another connection
type ... ).
After you have entered all the required data, the buttons Next and Logon
will be active.
Go to step 5 to change the default options for the Network and Code Page
settings or go to step 7 to logon with the default options for the Network
and Code Page settings.
56. Press Next.
You see a window, where you can change network settings:
Activate Secure Network Communication: This button will be active if the SNC name is defined in the SAP system
that you are going to connect to.
You can then choose this button to turn on SNC mode and select the
wished SNC level (e.g. Max. available) by selecting one of the radio
buttons under the input field SNC name.
High speed connection (LAN): This is selected as default.
Low speed connection (reduced network traffic): You can choose this
button to turn on the low speed connection (WAN mode).
Go to step 6 to change the default options for the Code Page settings or go
to step 7 to logon with the default options for the Code Page settings.
57. Press Next. You see the following window:
Language Settings: Choose the wished Language from the Language
drop down list.
Up-/download Encoding: Choose the wisched Encoding from the
Encoding drop down list.
58. Press Logon.
The active wizard window will be closed and the logon screen to the
selected system appears.
2.4.3 The Shortcuts Tab
Since SAP GUI release 640 you can create and/or edit SAP shortcuts not only
from your desktop (see the section Creating an SAP Shortcut from your Desktop
about details) or from a specific screen in the SAP System (see the section
Creating an SAP Shortcut from a Specific Screen in the SAP System about
details), but also from Shortcuts tab in SAP Logon.
In the tab Shortcuts, you can
o add new items to the SAP shortcut list by selecting New Item...
to define shortcuts that allow you to start SAP transactions, run reports or
execute system commands directly after logging on to the defined system
(see the section 2.4.3.1 Adding a New Entry about details)
o edit already existing items in the SAP shortcut list by pressing
Change Item... (see the section 2.4.3.2 Changing Existing Entries about details)
o delete the items by pressing Delete Item...
(see the section 2.4.3.3 Deleting Existing Entries about details)
o logon to an SAP system via the defined SAP shortcuts by selecting
an entry in the SAP shortcut list and pressing Enter or Log on or by
double clicking the entry.
(see the section 2.4.3.3 Logging via an SAP shortcut to SAP system about
details)
2.4.3.1 Adding a New Entry
63. Click the tab Shortcuts
64. If there are already SAP shortcuts on your desktop (or under a
folder in your file system), you can add each of these SAP shortcuts to the
shortcut list just by dragging and dropping its icon to the SAP Logon
window.
65. You can also press the button New Item... on the right side of the
SAP Logon window.
A dialog box with the title "Create New SAP Shortcut" appears.
Refer to the section Input data for the following fields about how to input
the data to the fields on the dialog.
Note you must maintain the system entries at first to be able to select an
item from the dropdown list to the field System Description.
After entering the required data, button Next and Finish are active. See
below:
Choose button Finish if the default options for Trace Level, Window
Size, Working Directory etc. are to be used.
Otherwise choose button Next, the option dialog appears:
Change the options as needed. See Input data for ... for details.
66. The newly created shortcut will appear in the shortcut list.
67. You can also drag and drop any entry in the shortcut list to the
desktop.
2.4.3.2 Changing Existing Entries
68. Select the required item from the shortcut list.
69. Press the button Change Item... on the right side. A dialog box
with the title SAP Shortcut Properties appears.
70. Enter the necessary changes in the entry fields on the tab General
(see above) or tab Options (see below).
See Input data for ... for Details.
71. Confirm the entries with OK.
2.4.3.3 Deleting Existing Entries
72. Select the required item from the shortcut list.
73. Press the button Delete Item... on the right side and confirm
deletion by clicking Yes on the next confirmation dialog that appears.
If you deselect the check box for "Confirmation of listbox entry delete"
(see the section 2.5.5 Configuring the SAP Logon for details) the
confirmation dialog will not appear any more.
2.4.4 Viewing Entries on Each Tab
You can view the entries on each tab in different ways by clicking the
entry area with the right mouse button and calling one of the submenu
of View: Large Icons, Small Icons, List, Details.
The following figure shows a view with Large Icons on the Shortcuts
tab:
The following figure shows a view with Large Icons on the Systems
tab:
A view with Details can look like as follows:
On the view with Details you can also sort a column by clicking on the
header button. The sorted column is displayed with a down or up arrow
on the header button.
By dragging-and-dropping a header button you can change the order of
the columns.
2.4.5 Configuring the SAP Logon
o Administrative Configuration
You need to have access to the registry key HKEY_LOCAL_MACHINE.
See SAP note 38119 about details.
o User Specific Configuration
Refer to the section 2.5.5 Configuring the SAP Logon.
Note: the check box for "Disable editing functionality" does not appear in
the new design. Instead the editing functionality for each tab is enabled by
default. To turn it off see SAP note 38119.
2.4.6 Showing SAP Logon Version
Refer to the section 2.5.6 Showing SAP Logon Version.
2.4.7 Closing and Canceling SAP Logon
Refer to the section 2.5.7 Closing and Canceling SAP Logon.
2.4.8 Accessing the System Tray Menu
Refer to the section 2.5.8 Accessing the System Tray Menu.
2.5 Logging on Using SAP Logon - without Wizard
As of SAP GUI release 6.40 Patch 9 you can use a new functional Wizard. If this
feature is turned off you'll need to read the following sections about working in
SAP Logon without Wizard.
To turn on the Wizard feature and use SAP Logon with Wizard see the section
2.5.5 Configuring the SAP Logon and the section 2.4 Logging on Using SAP
Logon - with Wizard for more details.
2.5.1 Starting SAP Logon
You can start SAP Logon as follows:
o Double-click the icon for SAP Logon on the desktop
o Call the Windows menu Start->Programs->SAP Front End-
>SAPlogon
After SAP Logon is started, SAP Logon main window appears (see below) and
SAP Logon icon now appears in both the task bar (together with the title like
SAP Logon 640) and the system tray (that is the bottom right-hand corner of
your desktop).
2.5.1.1 SAP Logon Main Window
After you start SAP Logon you get a new window with the title SAP Logon
640 as follows:
If there are already some SAP Shortcut entries defined, the following window
appears if you activate the tab Shortcuts:
The SAP Logon main window (see the figures above) contains by default two
tabs: Shortcuts and Systems tab. The Systems tab is activated by default after
starting SAP Logon.
On the Systems tab, if there are already system entries defined, as shown
above, and you would like to log on to your SAP system immediately by
selecting the system entry and choosing Log on Button, go to the section
Logging on to a System. Otherwise go to Maintaining Logon Entries in SAP
Logon.
On the Shortcuts tab, if there are already SAP Shortcut entries defined, as
shown above, and you would like to log on to your SAP system immediately
by selecting the SAP Shortcut entry and choosing Log on Button, go to the
section Using SAP Shortcuts. Otherwise go to Maintaining SAP Shortcut
Entries in SAP Logon.
2.5.2 Maintaining Logon Entries in SAP Logon
To be able to maintain logon entries, your system administrator should
have maintained the message server ini-file sapmsg.ini for Group
Selection or Server Selection, and the SAProuter ini-file saproute.ini, if
an SAProuter is used to connect to the message or application servers.
To use Group Selection for a system some logon groups like PUBLIC,
SPACE and so on must be also configured for that system.
To see the path of the files sapmsg.ini and saproute.ini:
78. Call up the SAP Logon dialog box
79. Click in the top left-hand corner
80. Choose Options
2.5.2.1 Adding Entries Using Group Selection
Procedure
81. Display the SAP Logon
82. Choose Groups... to display the Group Selection dialog
box.
83. Enter the system that you want to log on to in the
System ID field by choosing an item from the dropdown list or
tying the system ID directly.
You can also filter the dropdown list for system ID by clicking
the button Filter Systems and entering the key word(s) on the
Filter Systems dialog (see 2.5.2.6 Filtering Systems about
details).
84. Select the SAProuter in the field SAProuter if an
SAProuter is used to connect to the message server.
85. Choose Generate list. The system displays the logon
groups that are active.
86. Select a logon group and then press:
o Logon to log on without adding the logon group to the
list.
To log on with the advanced options you can choose the button
with the down arrow (right to the logon button), choose the
menu Logon With... and modify the default settings on the
Advanced Options dialog (see 2.5.2.5 Modifying the
Advanced Options about details).
o Add to add the logon group to the list without logging
on (see 2.5.2.4 Editing Entries about details).
o Add and Logon to add a logon group to the list and log
on immediately.
2.5.2.2 Adding Entries Using Server Selection
Procedure
90. Display the SAP Logon by choosing Start -> Programs
-> SAP Front End -> SAPlogon.
91. Choose Server... to display the dialog box Server
Selection.
92. Enter the system that you want to log on to in the
System ID field by choosing an item from the dropdown list or
tying the system ID directly.
You can also filter the dropdown list for system ID by clicking
the button Filter Systems and entering the key word(s) on the
Filter Systems dialog (see 2.5.2.6 Filtering Systems about
details).
93. Select the SAProuter in the field SAProuter if an
SAProuter is used to connect to the message server.
94. Choose Generate list to display the active servers.
95. Select a server and choose:
o Logon to log on without adding the server to the list
To log on with the advanced options you can choose the button
with the down arrow (right to the logon button), choose the
menu Logon With... and modify the default settings on the
Advanced Options dialog (see 2.5.2.5 Modifying the
Advanced Options about details).
o Add to add the server to the list without logging on (see
2.5.2.4 Editing Entries about details).
o Add and Logon to add a server to the list and log on
immediately
2.5.2.3 Adding User-Defined Entries
Procedure
99. Display the SAP Logon by choosing Start -> Programs
->SAP Front End -> SAPlogon
100. Press User-Defined... to display the New Entry dialog
box as follows:
101. Enter the following information:
Description: A short description of the system, the first 3
characters should be the System ID
Application Server: The name of the host that you want to
connect to
SAProuter String: A routing entry (e.g. entry defined in
saproute.ini)
System ID: Specify the system ID (e.g. OSS) of the SAP
System that you want to connect to
System Number: Specify the system number (e.g. 00) of the
SAP System that you want to connect to
SAP System: Specify whether the new SAP System is an R/2
or an R/3 System
102. Modify the Advanced Options
Click the button Advanced... to display the Advanced Options
dialog box and change the default settings as described below in
2.5.2.5 Modifying the Advanced Options.
2.5.2.4 Editing Entries
Procedure
From the SAP Logon, select a system and press Change Item to
display the Properties dialog box as follows:
You can change the Description and SAProuter String manually.
From the Application Server dropdown list you can choose another
entry (server or group name).
You can also modify the Advanced Options by clicking the button
Advanced... (see 2.5.2.5 Modifying the Advanced Options about
details).
You can change the System ID, the System Number or the SAP
System only if the entry is user-defined.
2.5.2.5 Modifying the Advanced Options
You can the change the following default settings on the Advanced
Options dialog box:
Default codepage: You can uncheck this check button and choose the
language for your logon from the Language dropdown list. The
corresponding codepage number appears then in the field Codepage
no.
Unicode OFF: You can check this button to turn off Unicode mode.
Standard Encoding: You can uncheck this check button and choose
another entry from the Encoding dropdown list for doing Up- and
Download in the SAP system that you are going to connect to.
Enable Secure Network Communication: You can check this button
to turn on SNC mode if the SNC name is defined in the SAP system
that you are going to connect to and choose the wished SNC level (e.g.
Max. available) by clicking one of the radio buttons under the input
field SNC name.
Low speed connection: You can check this button to turn on the low
speed connection (WAN mode).
2.5.2.6 Filtering Systems
You can use this feature when you add an entry using Group or Server
Selection (see 2.5.2.1 Adding Entries Using Group Selection or 2.5.2.1
2.5.2.2 Adding Entries Using Server Selection about details).
After the dialog Filter Systems appears, you can make the following
settings:
Options
Show all systems: when checked the filter is turned off.
Filter all systems: when checked the filter is made for the system ID
list containing all systems defined in the file sapmsg.ini.
Filter current system list: when checked the filter is made for the
system ID list currently shown in the dropdown list on the dialog of the
Group or Server Selection. This makes it possible to filter the system
ID list sequently.
Pattern
The first input field is for key word(s) which must be all contained in
the system description.
The second input field (OR:) is for key word(s), one of which should
be contained in the system description, no matter if the key word(s) in
the first field are contained or not.
The third input field (NOT:) is for key word(s) which should not be
contained in the system description
An example is shown as follows:
2.5.2.7 Deleting an existing entry
From the SAP Logon, select a system and press Delete.
2.5.3 Maintaining SAP Shortcut Entries in SAP Logon
Since SAP GUI release 640 you can create and/or edit SAP shortcuts not only
from your desktop (see the section Creating an SAP Shortcut from your Desktop
about details) or from a specific screen in the SAP System (see the section
Creating an SAP Shortcut from a Specific Screen in the SAP System about
details), but also from SAP Logon window as follows.
2.5.3.1 Adding a New Entry
103. Click the tab Shortcuts
104. If there are already SAP shortcuts on your desktop (or under a
folder in your file system), you can add each of these SAP shortcuts to the
shortcut list just by dragging and dropping its icon to the SAP Logon
window.
105. You can also press the button New Item... on the right side of the
SAP Logon window.
A dialog box with the title "New SAP GUI Shortcut" appears.
Refer to the section Input data for the following fields about how to input
the data to the fields on the dialog.
Note you must maintain the system entries at first to be able to select an
item from the dropdown list to the field Description.
106. The newly created shortcut will appear in the shortcut list.
107. You can also drag and drop any entry in the shortcut list to the
desktop.
2.5.3.2 Changing Existing Entries
108. Select the required item from the shortcut list.
109. Press the button Change Item... on the right side. The same dialog
box appears as described in section 2.5.3.1 see number 3.
110. Enter the necessary changes in the entry fields.
111. Confirm the entries with OK.
2.5.3.3 Deleting Existing Entries
112. Select the required item from the shortcut list.
113. Press the button Delete Item... on the right side and confirm the
deleting by clicking the OK button on the next confirmation dialog.
If you uncheck the check box for "Confirmation of listbox entry delete"
(see the section 2.5.5 Configuring the SAP Logon for details) the
confirmation dialog will not appear any more.
2.5.4 Viewing Logon Entries
You can view the logon entries in different ways by clicking the entry
area with the right mouse button and calling one of the submenu of
View: Large Icons, Small Icons, List, Details.
The following figure shows a view with Large Icons:
A view with Details can look like as follows:
You can edit the lable to an icon (description of a logon entry) directly
on all views.
On the view with Details you can also sort a column by clicking on the
header button. The sorted column is displayed with a down or up arrow
on the header button.
By dragging-and-dropping a header button you can change the order of
the columns.
2.5.5 Configuring the SAP Logon
To configure the SAP Logon click in the top left corner of the SAP
Logon dialog box and choose Options. The following dialog box
appears:
You can change the following settings in the SAP Logon:
Language
You can display the SAP Logon in the language that you select. To use
this option, the SAP Logon language file must be installed by the
system administrator.
Message Server Timeout in Seconds
This field specifies how long the SAP Logon waits for a response from
the R/3 Message Server. The default value (ten seconds) is normally
sufficient, even with slow wide-area network connections. If you
experience repeated timeout connection errors, increase this value. If
the error persists, there may be a network installation problem.
With Wizard
Check this box if you want to work in SAP Logon with wizard. You
need to restart SAP Logon in order that the setting can take effect.
Confirmation of Deletion of Listbox Entry
Check this box if you want to display a warning before you delete a
system or logon group from the SAP Logon.
Disable editing functionality
Check this box if you want to prevent logon entries from being
changed. If the editing function is disabled, you cannot use the options
Properties, Groups, Server, New or Delete in the SAP Logon.
Configuration files
You can open the .ini files by double-clicking on them.
Activate SAP GUI Trace Level
Check this box if you want to define and activate a network trace
(SAPGUI trace). For security and performance reasons you should only
activate the trace options to diagnose the system. When you choose this
option, you can select the trace level that is used. If you select level 2
or 3, an additional log file is generated that records all incoming data in
an encrypted binary code.
Additional Data Hexdump in Trace
Check this box if you want to list additional memory areas in the
SAPgui trace. This option is only available if you choose trace level 2
or 3, since these trace the data that must be checked against the
hexdump when errors occur. This option can result in both
considerable losses in performance and very large trace files.
Additional Command Line Arguments
You can enter any additional SAP GUI command line arguments in
this input field, for example /WAN if you want to use a low speed
connection for all your SAP systems.
When you have finished changing the settings press OK to return to the
initial screen of the SAP Logon.
2.5.6 Showing SAP Logon Version
To call up information about the SAP Logon version proceed as
follows:
114. Click in the top left-hand corner of the SAP Logon.
115. Choose About SAP Logon
To see the system information choose System Information. The field
Current Directory is particularly important because this folder
contains trace files and log files.
To see the DLLs that are used press Loaded Dlls.
To save version information to your local machine press Save Version
Information.
Enter the name of the file and press Save.
2.5.7 Closing and Canceling SAP Logon
To close SAP Logon:
o Choose the cross on the top right of the SAP Logon
dialog box or
o Click on the top left of the SAP Logon dialog box and
choose Close.
o Call the context menu for the SAP Logon icon in the
system tray and choose "Close SAP Logon".
If there is no SAP system running the SAP Logon window will close
and the process saplogon.exe will terminate. However, if you have
some SAP system(s) running, calling "Close SAP Logon" just
minimizes the SAP Logon window. The process saplogon.exe will be
still running. To cancel SAP Logon (terminate saplogon.exe):
o Log off from all the system(s) and then close SAP
Logon (see above) OR
o Call the context menu "Shutdown SAP Logon" for the
SAP Logon icon in the system tray
2.5.8 Accessing the System Tray Menu
The system tray consists of a series of icons in the bottom right of the
desktop. To display the relevant context menu click on the icon in the
system tray with the right mouse button.
You can use the SAP Logon icon in the system tray to do the
following:
o Access an SAP System
o Close SAP Logon
o Shut down SAP Logon
o Minimize all session windows
o Restore all session windows
Note: The context menu to the SAP Logon icon on the system tray
shows only the modes started by the SAP Logon process (saplogon.exe
or saplgpad.exe). Modes started by other processes like sapgui.exe or
sapshcut.exe will not be shown in the modes list and they can not be
minimized by choosing the context menu "Minimize all session
windows" either. See SAP note 515156 and its related notes about
details and the workaround.
3 Elements of a SAP GUI Window
3.1 The Main Window
3.1.1 The Menu Bar
The menu bar is the bar in the screenshot below containing the menu
options Display, Edit and so on.
The following menus are standard on every SAP screen:
Menu Description
System Contains functions that affect the system as a whole - such as
Create session, User profile and Log off.
Help Provides various forms of online help.
The following menus are standard in most SAP applications:
Menu Description
<Object> Usually named after the object you are currently working with, for
example, Material. Contains functions that affect the object as a
whole – such as Display, Change, Print, or Exit.
Edit Allows you to edit components of the current object. Common
functions include Select, Edit and Copy. The Cancel option lets
you leave a task without saving the data you have entered.
Goto Allows you to move directly to other screens of the current task.
Also contains the Back option, which takes you back one level in
the system hierarchy. Before going back, the system checks the data
you have entered on the current screen, and displays a dialog box if
it detects a problem.
The following menus may also appear:
Menu Description
Extras Contains additional functions you can choose to complete the
current object or an object component, but which you do not need
regularly.
Environment Contains functions to display additional information about the
current object.
View Allows you to display the current object in different views, for
example, switching between a single-line and double-line display
of a table.
Settings Allows you to set user-specific transaction parameters.
Utilities Allows you to do object-independent processing, such as deleting,
copying, and printing functions.
Sometimes not all of the available menus fit on one line in the menu bar. In this
case, they wrap to the next line. The dropdown principle remains the same.
3.1.2 The System Function Bar
The system function bar is the bar below the menu bar. It consists of a
range of icons with general GUI functions and a field where you can
enter a transaction code.
For more information about the meaning of the icons take a look at the
standard icons document
The layout menu, identified by the icon at the far right of the
standard toolbar, allows you to customize certain SAP window settings
(e.g. cursor position and the TAB function).
3.1.3 The Title Bar
The title bar contains the name of the R/3 application currently being
displayed. In the graphic below the title bar is the bar containing the
title SAP Easy Access ABAP Workbench:
When a SAP GUI window is inactive (the window does not have the
mouse/keyboard focus) the title appears at the top and the menu is
hidden. When the SAP GUI title is active the application menu is
displayed.
3.1.4 The Application Bar
The application bar is located below the title bar. The application bar
contains icons relevant to the specific application.
3.1.5 The Status Bar
The status bar provides general information on the SAP System and
transaction or task you are working on. System messages are displayed
on the left of the status bar. There are three fields on the right hand side
of the status bar: one with server information, the other two with status
information.
The status fields are described from left to right:
o On the far left,
A cross on a red background identifies an error
message.
A check mark on a green background identifies
other system messages.
o To hide (or show) the status fields, choose the small
white arrow to their left (or right, respectively) .
o To display the following system information, choose the
icon in the first status field:
System
Client
User
Program
Transaction
Response time
o The second status field displays the server to which you
are connected.
o The third status field specifies your data entry mode. By
clicking on this field, you can toggle between the Insert (INS)
and Overwrite (OVR) modes.
3.1.6 The Dynpro Area
3.1.6.1 Fields
A field consists of:
o A field name
o Field data
Field data is a single unit of information, such as a customer's name or
account number.
Most of the tasks you perform in the SAP System involve data entry.
Typically, you enter data in input fields.
Input fields vary in length. In some cases, the length of an input field
determines how many characters you can enter in the field. In other
cases, input fields are scrollable – that is, you only see part of the entry
in the field.
Using the Keyboard for Navigating and Editing Data in Fields
As an alternative to using the mouse, the following table shows the key
combinations you can use to work with fields. These functions are
identical to the corresponding MS Windows functions.
Key combination Result
Moves the cursor to the beginning of the next input field or
next line.
Moves the cursor to the beginning of the previous input
field or previous line.
Moves the cursor to the left or right within the input field
CTRL+ Moves the cursor word-by-word to the right
CTRL+ Moves the cursor word-by-word to the left
Home Moves the cursor to the beginning of the input field
End Moves the cursor to the end of the input field
SHIFT+ Marks text character-by-character to the right
SHIFT+ Marks text character-by-character to the left
SHIFT+CTRL+ Marks text word-by-word to the right
SHIFT+CTRL+ Marks text word-by-word to the left
SHIFT+Home Marks texts from the cursor position to the beginning of the
line
SHIFT+End Marks text from the cursor position to the end of the line
CTRL+C,
SHIFT+Insert
Copies marked text to the clipboard
CTRL+V,
SHIFT+Delete
Inserts text stored on the clipboard
CTRL+X,
SHIFT+Delete
Deletes marked text from the input field and copies it to the
clipboard
Delete Deletes text to the right of or highlighted by the cursor
Backspace Deletes text to the left of the cursor
Insert Toggles between insert and overwrite modes
Moving from Field to Field
To move from field to field with the mouse click the input field that
you want to move to. The cursor now appears in that field.
To move the cursor from field to field using the keyboard, use the
following keys:
Key combination Moves the cursor to the beginning of
TAB The next input field
SHIFT + TAB The previous input field
The next input field or next line
The previous input field or previous line
Insert and Overwrite Modes
You can enter data in two modes:
o Insert: Any data to the right of the cursor moves to the
right as you type.
o Overwrite: You type over any data to the right of the
cursor.
Typically, you use the Overwrite mode to overwrite data, and the Insert
mode to insert data between existing data (for example, if you left out a
letter in the middle of a word).
In the standard system, the default entry mode is Insert. However, you
can to switch to Overwrite at any time.
The status bar shows which mode you are currently in. It displays INS
when you are in the Insert mode and OVR when you are in the
Overwrite mode.
To switch entry modes, choose the INS key (insert).
The current entry mode changes to the new entry mode.
The INS key is a toggle between the two modes, that is, the entry mode
changes each time you choose INS .
You can also toggle between modes by clicking the entry mode status
field at the far right of the status bar.
Procedure for Insert Mode
135. Use the cursor to highlight the existing content of the
field.
136. Type in the new data.
The entire content of the field is replaced by whatever you type.
Procedure for Overwrite Mode
137. Make sure you are in the Overwrite mode (OVR in the
status bar). If you are not, choose the INS key to switch to this
mode.
138. Place the cursor at the point in the data where you want
to start overwriting.
139. Type over the old data. You can use the DEL key to
delete data to the right of the cursor.
To change other input fields on the screen, repeat steps 2 and 3.
Entering Data on a Screen
Most of the tasks you perform in the SAP System involve data entry on
a screen.
To enter data on a screen:
140. Enter data in all of the appropriate input fields on the
screen.
141. To have the system check the entries and proceed to the
next screen in the task, press Enter.
The system checks your entries. If the system finds any errors,
for example entries whose format is incorrect, it displays a
message in the status bar and places the cursor in the field you
need to correct.
If the system does not find any errors, the next screen appears.
142. If the system found errors, change the incorrect entries.
If you need help determining valid entries for an input field, see
Help on Possible Entries for a Field.
143. When you have finished making changes, press Enter.
The system checks your entries again. Repeat steps 3 and 4
until the system does not find any more errors and the next
screen appears.
At this point, you can either save your data or cancel the task.
Typing Data into an Input Field
To enter data in an empty input field:
144. Click anywhere in the empty input field. The cursor jumps to the
beginning of the field.
145. Type in the data.
Required Input Fields
If the screen you are working in contains any required input fields, you
must enter data in these input fields before you can proceed to the next
screen or to the next tab (if the screen contains tabs).
Generally, if a screen has no required input fields, you can go to the
next screen or tab without entering data in any fields. Some screens,
however, have required input fields that are not identified. This
situation can occur if:
o You enter data in an optional field that has required
fields associated with it
o You need to enter data in one of several input fields. For
example, freight can be delivered on a specific day or week.
Neither the Day field nor the Week field are identified as
required input fields; however, you must complete one of the
fields (not both).
When you press OK to proceed to another screen, if you have not
completed all the required input fields on a screen, the SAP System
displays an error message in the status bar. At the same time, it places
the cursor in the required input field so that you can enter the required
data.
Changing the Data in an Input Field
You can change data in an input field by either:
o Switching the data entry mode to Overwrite, and typing
over the data in the field, or
o Highlighting the entry in the Insert mode and typing the
new data
Some input fields contain data that is for display only; you cannot
change or delete the data in these input fields. Input fields whose
background is the same color as the background of the screen contain
data that you cannot change.
3.1.6.2 Radio Buttons and Checkboxes
To enter information in the SAP System, you must sometimes choose
between several options. In some cases, you can select only one option;
in others, you can select more than one.
When you can select only one, the options are identified by radio
buttons.
When you can select more than one, the options are identified by
checkboxes.
Selecting Options with Radio Buttons
o To select an option, click the radio button next to that
option. The selected radio button is now filled in.
o To change your selection, click on a different radio
button. The original button is now empty and the new selection
is filled in.
o To select a radio button using the keyboard, use the Tab
key to move to the group of options. Use the upward and
downward arrow keys to move to the desired option, and press
the spacebar.
Choosing Options with Checkboxes
o To select one or more options, click the checkbox next
to each desired option. The selected checkboxes now contain a
checkmark.
o To deselect a checkbox containing a checkmark, click it
again. The checkmark disappears.
o To select a checkbox using the keyboard, use the Tab
key to go to the group of options. Use the upward and
downward arrow keys to go to each desired option, and press
the spacebar. To deselect a checkbox containing a checkmark,
use the arrow keys to go to the option, and press the spacebar.
The checkmark disappears.
3.1.6.3 Pushbuttons
Pushbuttons are used to execute various functions. The elements
Create, Display and Change in the screenshot below are pushbuttons:
3.1.6.4 Tabs
The elements Stor. bin, Stock, Invent, Bin sectioning and Statistic in
the screenshot below are tabs:
Tabs are used to switch between different screen contents. In
transactions containing multiple screens, they provide a clearer
overview. In addition, tabs enable you to proceed from one tab page to
the next without having completed all the data. To access a tab page,
select the corresponding tab header.
In some cases, you must complete all required input fields on a tab
page before you can move to the next tab page.
In the case of longer tabstrips, not all of the tabs appear on the screen.
The left and right arrows at the top of the tabstrip allow you to scroll to
all the tabs.
If you choose the button at the right of the tabstrip, the system displays
a list of all the tabs on the tabstrip. If you select a tab from this list, the
selected tab page moves to the foreground.
Tabs are arranged in order of importance or in the process order of the
transaction.
Tab headers can contain text, icons, or both.
3.1.6.5 Table Controls
The table control function enables you to modify the standard SAP
table format as necessary. This is especially useful when standard SAP
tables contain columns you do not use.
Table controls provide the following features:
o Fixed and variable columns. Variable columns have a
horizontal scrollbar at the bottom.
o You can resize columns
When you move the cursor to the gridline between two
columns, the cursor changes to a double-headed arrow. To
change the column width, click the left mouse button, and move
the gridline to the desired width.
o You can rearrange columns using drag and drop:
Place the cursor in the header of the column you want to move,
hold the left mouse button, and move the column to the desired
position.
o If you move the cursor along the horizontal scrollbar,
quick infos appear indicating the column that would jump to the
first display position (after the fixed columns) if you click the
scrollbar at that location.
o You can set the optimal column width (as defined in the
SAP System) by pressing and holding the Shift key, and
clicking the left mouse button within any column header.
o Icons at the bottom of a table are specific to that table.
Some icons commonly used in tables are:
Icon Name of
Icon
Description
Choose Displays all information currently available on the selected
detail item
Create line Adds a line
Delete line Deletes a line
Select all Selects all table entries
Deselect all Deselects all table entries
3.2 Dialog Boxes
The SAP System displays dialog boxes when it:
o Requires more information before it can proceed
o Is providing information, such as messages or specific
information about your current task.
Before you can continue, you must choose an action from a dialog box.
To choose an action, press one of the buttons at the bottom of the
dialog box.
If you end a task without saving your data, or you choose a function
that may cause you to lose data, the SAP System usually displays a
dialog box in which you are asked to confirm or cancel your action.
3.3 Displaying the System Status
To display status information about a session choose System -> Status
in the transaction field.
4 Working with Sessions
A session is basically another SAP instance on your screen. Multiple
sessions allow you to work on more than one task at a time. This can
save you time and reduces the need to jump from screen to screen.
A record can only be edited by one user in one session at a time.
Multiple write access to the same record is denied.
4.1 Displaying a List of all Sessions
To display a list of all sessions for a system, enter /o in the transaction
field. The following dialog box appears:
4.2 Creating a New Session
The system administrator specifies the maximum number of sessions
(from 2 to 6) you can have open at any one time. Each session you
create is as if you logged on to the system again. Each session is
independent of the others. An operation on one session (for example,
closing it) does not cause the affect the other sessions.
Too many open sessions can result in slower system performance.
Therefore, your system administrator may limit the number of sessions
you can create to fewer than six.
To create a new session from anywhere in the system:
o Choose System -> Create session from the menu bar,
or
o Choose
The system opens an additional window. The new session becomes the
active session and remains the active session unless you click on a
different (open or new) session.
Each session has a session number. It is part of the system information
in the status bar and is located next to the transaction name.
4.3 Closing Sessions
After you have finished using a session, it is a good idea to end it. Each
session uses system resources that can affect how fast the SAP System
responds to your requests.
If you have only one session open and you end it, you will log off from
the system. However, before logging you off, the system prompts you
to save your data.
Before you end a session, save any data you want to keep. When you
end a session, the system does NOT prompt you to save your data.
You can close a session in the following ways:
o Choose System -> End session
o Click on in the right hand corner of the active
session.
o Enter /i in the transaction field of the session you want
to close
o To close a specific session enter /i followed by the
number of the session you want to close in the transaction field
of any of the sessions. For example, /i3 to close the third
session.
You can close all the sessions at once in two ways:
o Enter /nend in the transaction field.
o Enter /nex in the transaction field.
The difference between the two commands is that /nend prompts you
to confirm that you want to close all the sessions whereas /nex closes
all the sessions without prompting.
5 Working with the Clipboard
You can transfer field contents to and from the operating system
clipboard using the operating system Clipboard Interface. You do not
use the functions provided in the Edit menu which are only meant for
communication between SAP applications.
5.1 Operating on single fields
You can operate on single fields as follows:
172. To select a field or the text you want to copy or move,
click and drag the cursor over the desired text. The selected text
is highlighted.
To remove the information from an input field
and place it onto the clipboard of your operating system,
choose Cut ( CTRL + X ). The field is now blank.
To copy the selected information onto the
clipboard, choose Copy ( CTRL + C ). Data remains in
the field.
173. To paste the text, position the cursor where you want the
information and then choose Paste ( CTRL + V ). The text is
pasted at the current cursor position. The transferred data
remains in the clipboard until you use Cut or Copy again to
move or copy new texts onto the clipboard. You can insert the
texts into fields on another SAP screen or an external
application.
5.2 Operating on multiple fields
To copy the data from several fields or different field types of the
screen onto the clipboard, you must turn on the selection mode:
174. Choose Clipboard -> Mark ( CTRL + Y ). The
pointer changes into a crosshair cursor.
175. Click in one corner of the area you want to copy, hold
the mouse button down and drag the cursor to the diagonally
opposite corner (for example, from top left to bottom right).
The system displays a rectangle to indicate the selected area.
176. Release the mouse button when the rectangle covers the
entire text you want to copy.
177. Choose Copy ( CTRL + C ) or Cut ( CTRL + X ). The
selected text is copied onto the clipboard. When you choose
Cut, the selected texts are deleted from the input fields.
The clipboard now contains all the information from the fields
you have selected, including the field names and short
descriptions. You can use this method to copy the content of all
selected input fields into a screen with the same layout. Because
the field names are appended to the previous input field, they
will be truncated. Be aware, that you copy in this mode only the
visible part of the fields; the non-visible part of scrollable input
fields will also be truncated. This feature can also be used for
copying SAP information and pasting it into an external
program, such as Microsoft Word.
You can also execute the clipboard functions by clicking ->
Clipboard -> Mark/Cut/Copy/Paste.
6 Adjusting the Local Layout
6.1 Options
6.1.1 Options
Choose -> Options -> (tab) Options to change the following
settings:
o Quick Info
o Messages
o System
o Installation
o Checks
You make these changes using the following dialog box:
6.1.2 Cursor Settings
Choose the tab Cursor to change the following default cursor settings:
o Position, when you select an input field with a mouse-
click or tab
o Width
o Display in lists, so that the cursor marks:
Only one character
An entire column
The following dialog box appears:
Cursor Position
Setting Function
Automatic TAB at
Field End
For more information, see Tabbing Between Fields
Note Cursor
Position in Field at
TAB
On: Places the cursor exactly where you were when you last
left an input field
Off: Places the cursor at the beginning of the input field
Position Cursor to On: Places the cursor at the end of a text in an input field
End of Text when you click to the right of the text
Off: Places the cursor exactly where you click
Selecting the text
in edit field in
insert mode
On: Selects and highlights the text when you tab to an input
field. The session must be in insert mode. Any input in this
field will clear the field.
Off: When you tab to the next field the text is not
highlighted. The cursor appears at the end of any text
already in the field.
Cursor Width
Setting Function
Narrow Cursor On: A narrow cursor is used.
Wide Cursor On: A wide cursor is used.
Block Cursor On: A block cursor is used. It is wide or narrow depending
on the other settings for the cursor width.
Others: Cursor in Lists
To mark only one character activate this checkbox.
To mark an entire column or field deactivate this checkbox.
6.1.3 Local data Settings
Choose the tab Local data, the following dialog box appears:
The following settings can be changed:
History
Setting Function
Off No input history is available.
On Input history is available. Your input will be stored in the
database locally. A list will be shown to the input field with
focus when you make input or press the the BACKSPACE
key.
Immediately The history list will be shown immediately to the field with
the focus before input is made.
Expire time specifies, when entries are considered obsolete and can be
deleted.
Maximum
permitted file size
The maximum file size of the database stored locally for
history items. This size must be greater than 0, because
otherwise no history is available.
Maximum number
of entries
specifies how many values per input field should be stored.
Numbers between 1 and 20 are allowed values.
Clear history All history items will be deleted. This is across all the
systems.
Local cache
Setting Function
Maximum cache
size
specifies the maximum total size of all cache files.
Maximum cache
file size
specifies the maximum size of one cache file.
Directory for local data
This is the directory to store the input history and the cache files. The directory
must exist and you must be able to write to it.
The history files like SAPLocalData.mdb and SAPLocalData.ldb will be stored
direct under this directory.
The cache files will be stored under its subdirectories SAP_Cache_/Cache1,
SAP_Cache_/Cache2 etc..
6.1.4 I18N Settings
Choose the tab I18N, the following dialog box appears:
The multi-byte functionalities can be activated or deactivated here. You
must restart SAP Logon in order that this setting takes effect.
6.1.5 Expert Settings
Choose the tab Expert, the following dialog box appears:
The following settings can be changed:
Controls
Setting Function
Show keys in all
dropdown lists Checked: Keys are also displayed in dropdown lists.
This setting is useful for experts who prefer
working with keys rather than textual
descriptions.
Unchecked: Only texts are displayed in dropdown lists.
Sort items by key Checked: All items in the dropdown list are resorted by
key.
Unchecked:
The items are sorted according to the
transaction settings. There is no change made
by the front end.
Batch Input
Checked: Dialog Box for OK-Code enabled.
Unchecked: No Dialog Box for OK-Code.
Copy and Paste
Checked: If a string, which is copied with Ctrl Y Cntl C (matrix copy), is
pasted into a field and the string is longer than the visible part of the
field then the end of the string, which no longer fits into the field, is
pasted into the next field and the insert mode is ignored (matrix
paste).
Unchecked: Even if a string is copied with Ctrl Y Cntl C (matrix copy), it is
pasted not only into the first field, but also in the part which is
invisible.
6.1.6 Trace Settings
In order to create SAP Front-end trace files for error analysis (see the section 7.5
SAP Front-End Trace under 7 Error Analysis).
Choose the tab Trace. The trace dialog box will be displayed as
follows:
If You choose Select All all the trace options will be turned on.
Usually you need to activate Error, Warnings, Monitor and select
one or more components.
For example, to execute an automation trace:
186. Choose Deselect All if neccessary
187. Select the checkbox Automation
188. To generate detailed output select the checkbox
Detailed output.
If you activate the checkbox Show window you see the
generated text in a separate window. However, this has an
adverse effect on performance.
189. Choose Enable
190. Choose OK
191. Try to reproduce the error.
To turn off the trace settings, open the trace dialog box again:
and choose Disable. The trace file will be opened automatically by
choosing Disable if Edit on Disable is checked. Otherwise you can
open the trace file manually by choosing View Trace.
To close the trace dialog box press OK.
6.1.7 Scripting Settings
Choose the tab Scripting, the following dialog box appears:
You can enable (default setting) or disable Scripting here.
6.2 New Visual Design
To customize the new visual design, choose -> New Visual Design....
The following dialog will be displayed:
6.2.1 General Settings
To change the general settings choose the tab General.
6.2.1.1 Active Theme
The active theme determines the overall new visual design scheme of
the interface.
You can choose among the following themes:
o System Dependent
o Enjoy
o High Contrast Theme
o Streamline
o Tradeshow
The default theme is set to "System Dependent" by the SAP GUI
installation.
The new selected active theme can only take effect to the new SAP
GUI modes.
The themes "Enjoy" and "High Contrast Theme" are system
independent and take effect to the new modes of all the systems.
The theme "System Dependent" means, that the active theme will
depend on the system setting, which can be one of the following
themes(the default system setting is "Enjoy"):
o Enjoy
o Streamline
o Tradeshow
6.2.1.2 Sound
On: Sound is activated
Off: Sound is deactivated
6.2.1.3 Font Size
You can adjust the font size using the slider.
To apply the changes press Apply or OK. The latter closes the dialog box.
6.2.2 Color Settings
If you are using the "classic" SAP graphical user interface (GUI) and
you need information on customizing the color settings, see the Online
Help for SAP Releases up to and including 4.5B.
To change the color settings choose the tab Color Settings.
The following dialog will be displayed:
You can customize your SAP graphical user interface (GUI) color
settings for the themes "Enjoy", "Streamline" and "Tradeshow" by
choosing from among a number of predefined (default) color schemes
or by selecting a color scheme manually.
Only the SAP-defined default color schemes ensure optimal readability
of all items on a screen.
To change the default color setting for a theme, choose the active
theme from the dropdown list and place the cursor on the desired color
setting after the color settings list for this theme appears. The name of
the selected color scheme is highlighted and displayed additionally in
the line above the selection area. The selected color scheme is
displayed in the preview window on the right.
To apply the changes press Apply or OK. The latter closes the dialog
box. The changes will be applied to all the SAP GUI modes which
have the same active theme.
Creating a Customized Color Scheme
Foreground and Background Hues:
To create your own color schemes use the sliders in the Foreground
Color and Background Color boxes.
By default, the foreground and background hues are linked - that is, as
you adjust the slider, the predefined intervals between the shades in a
default color scheme stay the same.
o To change your color scheme while keeping these
default intervals, select a predefined color scheme, and adjust
the slider to the desired hue.
o To change the foreground and background hues
individually, you must first deselect the Link checkbox.
While you are trying out colors, you can preview the results:
o In the simulated SAP window on the right (for the
complete color scheme)
o In the shaded bar in the top right-hand corner of either
slider box (for individual hues)
Color Saturation and Luminosity:
To fine tune the hue, saturation and luminosity of the colors double-
click the preview bar in the upper right corner of the color boxes
Foreground Color and Background Color.
The Color Picker dialog box appears.
To fine tune the foreground and background color, use the slider box
on the left.
In the color palette on the right, a small ring localizes the selected color
in relation to neighboring shades, with respect to:
o Saturation (vertical axis)
o Luminosity (horizontal axis)
To adjust either of these variables, click inside this palette and drag the
cursor to the desired position. The localizer disappears until you let go
of the cursor. Alternatively you can click directly on the desired color.
Gradual Color Shift
You can choose to have your color settings shift gradually in the course
of the day.
To do this, select the Activate Time Settings checkbox. The following
additional options now appear in the lower part of the SAP GUI
Settings dialog box:
To set the time frame in which you want your colors to shift:
206. Select the Start or End radio button on the right, and
use the time buttons to define the respective time settings.
207. In the subsequent dialog box, enter the desired time (
hh:mm ) in the Custom field. If applicable, choose Set As
Default.
208. Define the start and end colors by activating the
corresponding radio buttons and use the color sliders. The
preview bars below the Foreground Color and Background
Color color boxes display the colors as a function of time.
Saving and Deleting Your SAP GUI Customizing Settings
209. When you have finished defining your settings, the new
color scheme takes effect for all SAP sessions that are currently
open.
210. To save your new color scheme, choose Save As..., and
enter a name in the subsequent dialog box. Press OK.
211. To delete a color scheme from the list, Press Delete.
212. If you have customized any of the default color schemes
and you want to revert to the original defaults, choose Restore.
This restores the original default settings without affecting the
settings you have created.
To exit the SAP GUI Settings dialog box, Press Close.
To set a color setting to a system, see the section 6.3 Set Color To
System
6.3 Set Color To System
To set a color setting to the current system choose -> Set Color
To System... The following dialog will be displayed:
Choose the desired color setting from the color settings list on the left
side by placing the cursor on the desired color setting. The name of the
selected color scheme is highlighted and a help text is displayed in the
line above the selection area. The selected color scheme is displayed in
the preview window on the right.
To apply the changes press OK. The changes will be applied to all the
SAP GUI modes (old and new) of this system.
To close the above dialog without changing any settings, press Cancel
To add new color settings to the list on the left side or to change the
color scheme, see the section 6.2.2 Color Settings
6.4 Clipboard
Refer to the section Working with the Clipboard.
6.5 Generate Graphic
To generate a screenshot of the current screen in a separate window
choose -> Generate graphic
6.6 Create Shortcut
To create a SAP shortcut to the current transaction choose ->
Create shortcut ...(see the section Creating an SAP Shortcut from a
Specific Screen in the SAP System about more information)
6.7 Activate GUIXT
GuiXT allows you to simplify transactions in an SAP System without
having to modify them. You can hide screen elements that you do not
need, or add elements such as checkboxes, pushbuttons, graphics, and
documentation if this is beneficial to your system. The adjustments for
a specific screen are recorded in a GuiXT script using simple
keywords. The script is executed whenever you call its corresponding
screen.
You can find more information on the GUIXT homepage on the SAP
Service Marketplace.
To activate/deactive GUI XT choose -> Activate GUI XT.
A checkmark against the menu option means that GUI XT is already
activated. Choosing the menu option changes the setting to the opposite
of what it already was. For example, if it was activated then choosing
the menu option deactivates GUI XT.
6.8 Script Recording and Playback...
To recorde or/and play back the Script choose -> Script
Recording and Playback....
A popup appears as follows:
You can then record Script, playback Script or stop playing by
choosing the icon in the middle, on the left or on the right.
6.9 Script Development Tools...
To show Script Development Tools choose -> Script
Development Tools....
6.10 Default Size
To change the size of the screen to its default size choose ->
Default size.
6.11 Information about the Front End
For version information about the front end choose -> About...
The following dialog box is displayed:
You can see the system information and the loaded Dlls in the same
way to SAP Logon version information (see the section 2.5.6 Showing
SAP Logon Version).
6.12 Other general Settings under Customizing
Local Layout
You can also customize the local layout with the following menu
options:
o Hardcopy This prints out the screen.
o Quick Cut + Paste
When this function is activated you can cut and paste as
follows:
0. Select the text to be cut and pasted using the
mouse.
1. Click where the text is to be inserted.
The text is inserted where you click.
o Spelling Check When you choose this menu option, all the input fields in a
screen are checked, based on a hidden MS Word document. The
results are displayed as follows:
A text in the status line indicating that there are
no errors
A list of incorrect words in the status line
A dialog box if there is a large number of
incorrect words
This functionality has the following prerequisites:
MS must be installed on the PC
The settings for spellchecking must exist
o SAP GUI help This calls up this documentation.
o About... This generates the dialog box SAP Version Information
shown above.
6.13 Internationalization Settings under
Customizing Local Layout
To get the internationalization menus to be shown under Customizing
Local Layout, you must activate the multi-byte functionalities by
clicking -> Options... and the tab I18N (see the section 6.1.4 I18N
Settings).
After that, choose and the following internationalization menus
will appear:
o Character set
o Font(I18N)...
o Options(I18N)...
6.13.1 Character set
This shows a submenu group with all the character sets supported by SAP.
You can choose one of them which suits your logon langage to the SAP system.
6.13.2 Font(I18N)...
This shows the Font dialog for you to choose a font suitable for your SAP
system logon language.
6.13.3 Options(I18N)...
This shows the Options(I18N) dialog for you to make other internationalization
settings.
o On the tab IME you can make settings for the input method
(IME).
o On the tab Encoding you can make settings for Text Encoding,
System Fonts, Keyboard Layout and SAP Code-page.
o On the tab Graphic you can make settings to change the text font
size, set a language to the local texts and choose the PostScript font.
o On the tab Others you can make settings for Shortcut Key,
Function Key, System Parameters, Font Dialog, Local Texts and
RTL/LTR Layout
6.13.3.1 Tab IME
On the tab IME you can make the following settings:
Multibyte Input
Setting Function
Continuous Input on 2
lines
Input multi-byte texts on 2 lines (input fields)
continuously.
Close IME automatically
Setting Function
On numeric or right-
justified fields
Close IME on numeric or right-justified fields.
On one-byte fields Close IME on one-byte fields.
Alternative IME On/Off Key
Setting Function
Shift + Space Use "Shift + Space" for IME On/Off.
Ctrl + Space Use "Ctrl + Space" for IME On/Off.
None Specify no alternative IME On/Off key.
Information
Setting Function
IME Library File name of IME library.
Character Set Character set of the system font.
6.13.3.2 Tab Encoding
On the tab Encoding you can make the following settings:
Text Encoding
Setting Function
Auto-detect Latin1
characters
Latin1 characters are displayed even with multi-byte
character set.
System Fonts
Setting Function
Adjust menu font to the
character set
Adjust the menu font to the current character set
(useful only for Windows NT).
Adjust title font to the
character set
Adjust the title font to the current character set
(useful only for Windows 98).
Keyboard Layout
Setting Function
Adjust font to the input
language
Adjust the font and character set to the keyboard
layout.
SAP Code-page
Setting Function
Adjust font to SAP code-
page at logon
Adjust the font and character set to SAP code-page
sent from the server. Default is ON.
6.13.3.3 Tab Graphic
On the tab Graphic you can make the following settings:
Text Font
Setting Function
User setting Select the fonts for SAP Graphics. Normally they are
selected internally.
Local Texts
Setting Function
Always use this language Display local texts of SAP Graphics in this language
(example: "EN") independently of the logon
language.
PostScript Font
Setting Function
Font file to load Specify the file name of PostScript font to print SAP
Graphics.
Font name Specify the font name of PostScript to print SAP
Graphics.
6.13.3.4 Tab Others
On the tab Others you can make the following settings:
Shortcut Key
Setting Function
Hide shortcut key for
multi-byte menu
Don't display shortcut keys for multi-byte menus.
Function Key
Setting Function
Send no function key
when IME is open
Send no function key to the server when IME is
open.
System Parameters
Setting Function
Menu Font Change the menu font
Title Font Change the title font
Font Dialog
Setting Function
Select proportional font Show the font dialog for the proportional font to
select it manually.
Only fonts of the same
character set
List only the fonts of the current character set on the
font dialog.
Local Texts
Setting Function
Use SAP Logon's
language setting
Display local menus and messages of SAP Front end
in SAP Logon's language independently of the logon
language.
RTL/LTR Layout
Setting Function
Set layout according to
the logon language
Set RTL layout when the logon language is Arabic or
Hebrew. Default is ON.
6.14 Switching the Visual Design
When you configure the SAP graphical user interface (GUI), you can
alternate between:
o The "classic" SAP GUI and
o The new SAP GUI
These settings are also available for other SAP applications and
executable programs.
o On your Windows desktop, press Start -> Settings ->
Control Panel -> SAP Configuration
You can create a shortcut to this function by dragging the icon
to your desktop.
A dialog box appears.
By default, the new visual design setting is activated.
o To switch to the "classic" SAP GUI configuration, click
the screenshot on the left. The classic design on the left is now
displayed on top of the new SAP GUI design
o Press OK.
o Open a new session for the "classic" setting to take
effect.
o To reverse the setting, use the same procedure.
o When you choose the Applications tab a dialog box
with an empty white area appears.
Here you can enter (by choosing Add) or delete (by choosing
Remove) the names of applications and programs to which you
want to apply the specified setting. When you have finished
making your settings, press Apply or OK.
7 Error Analysis
You may be asked to generate some of the trace and log files
(described below) to help us to analyze the errors.
Note: After the trace has been completed, don't forget to turn off the
trace. Otherwise your performance will be adversely affected.
7.1 Sap Logon Pad Trace
If you are using SAP Logon instead of SAP Logon Pad, look at the
section SAP Logon Trace.
You can switch on the trace for Sap Logon Pad as follows:
233. Close all SAP GUI windows and the SAP Logon
window opened before. Make sure by calling the Windows task
manager that there is no process like saplogon.exe or
saplgpad.exe or sapgui.exe running. If yes, terminate it.
234. Find the icon with the name "SAP Logon" or "SAP
Logon Pad" on the desktop and copy it to a new icon with a
name like TraceSAPlogon or TraceSAPlogon-pad.
235. Click the icon of TraceSAPlogon or TraceSAPlogon-
pad with the right mouse button and call the context menu
'Properties'.
236. Choose the tab 'Shortcut' on the popup of properties.
237. In the field 'Target', add a space and then -TRACE=3 at
the end of the old text(not before but after the character ") like:
"C:\Program Files\SAPpc\SAPGUI\saplogon.exe" -TRACE=3
or "C:\Program Files\SAPpc\SAPGUI\saplgpad.exe" -
TRACE=3
238. The directory given in the field 'Start in:' is the current
directory for the trace files. It would be easier for you to
recognize the correct trace files if there are no files under this
directory.
239. Press OK button.
240. Double-click the icon TraceSAPlogon-pad.
241. Start SAP Logon Pad and reproduce the problem.
The trace files saplogon_*.trc, saplgdll_*.trc, sapdpams_*.trc will be
written in the current folder. To find the path of the current folder look
in the field Start in on the properties popup of the TraceSAPlogon-pad
icon.
Another way of seeing the path is as follows:
o Click the icon to the left of the title SAP Logon Pad
640 in the SAP Logon Pad window
o Choose the menu About SAP Logon
o Click the button System Information.
7.2 SAP Logon Trace
If you are using SAP Logon Pad instead of SAP Logon, go to the
section SAP Logon Pad Trace.
You can switch on the trace for SAP Logon by following the
instructions for SAP Logon Pad Trace above only you double-click on
the icon TraceSAPlogon in step 7. 1. c).
o Double-click the icon TraceSAPlogon
o Start SAP Logon and reproduce the problem.
The trace files saplogon_*.trc, saplgdll_*.trc, sapdpams_*.trc will be
written in the current folder. You can see the path of the current folder
in the field Start in on the properties popup of the TraceSAPlogon
icon.
Another way of seeing the path is as follows:
o Click the icon to the left of the title SAP Logon 6x0 in
the SAP Logon window
o Choose the menu About SAP Logon
o Clicking the button System Information.
7.3 Sap Shortcut Trace
For Sapshortcut as a file *.sap like an Sap shortcut on the desktop
250. Turn on the trace setting:
251. Click on the shortcut icon with the right mouse button
and call the context menu edit. In the edit dialog box change
the Trace level to Level 3.
252. Set the Working directory where the trace files will be
stored You can use the default working directory set in the
*.sap file. The setting can be seen on the shortcut edit popup
and can be changed there.
253. Restart the sapshortcut with the new settings in order to
create the trace file(s) sapshlib.trc under the working directory.
Meanwhile sapgui log and trace files(*.log and *.trc) will be
also created under the same directory while Sapshortcut was
attempting to start Sapgui.
254. Search the trace file under the working directory and
copy it to sapservX according to note 40024.
For Sap shortcut command line
255. Please add two additional parameters -trc=3 for the trace
level and -wd="C:\temp" for working directory at the end of the
command line.
256. Run the command line and then close the saphortcut or
sapgui window started by the command line. The sapshortcut
trace file sapshlib.trc will be created under the working
directory Meanwhile sapgui log and trace files(*.log and *.trc)
will be also created under the same directory while Sapshortcut
was attempting to start Sapgui.
257. Search the trace file under the working directory and
copy it to sapservX according to note 40024.
7.4 Sap GUI Trace
You can generate SAP GUI trace files and log files.
7.4.1 If You Are Running SAP Logon Pad
Proceed as follows:
258. Create the icon TraceSAPlogon-pad as described in the
section SAP Logon Pad Trace
259. Start SAP Logon Pad by double-clicking the icon
260. Logon to your SAP system and reproduce the problem.
If you get an error message asking you: Do you want to
see detailed error information?
0. Press Yes and then
1. Press OK in the next dialog box so that the trace
file contains the error message.
261. After the error occurs, log off from your SAP system.
The trace files will be written in the current folder.
To see the path of the current folder:
0. Click on the icon to the left of the title SAP
Logon Pad 6x0 in the SAP Logon Pad window
1. Choose the menu About SAP Logon
2. Click the button System Information.
7.4.2 If You Are Running SAP Logon
There are two ways of turning on the trace in this case:
Method 1:
o Create the icon TraceSAPlogon as described in the
section Trace for SAP Logon Pad
o Start SAP Logon by double-clicking the icon
o Log on to your SAP system
o Reproduce the problem.
If you get an error message asking you: Do you want to see detailed
error information? press Yes and then OK in the next popup, so that
the trace file will contain the error message. After the error occurs, log
off from your SAP system. The trace files for SAP GUI program like
sapgui_????.log and sapgui*.trc will be written in addition to the traces
for SAP Logon program under the current directory. You can find the
path for the current directory by clicking the icon left to the title "SAP
Logon 6x0" in the SAP Logon window, choosing the menu About
SAP Logon and clicking the button System Information.
Method 2:
Turn on the trace for the SAP GUI program separately:
266. Call up the SAP Logon window.
267. Click on the top left of the window.
268. Choose Options.
The following dialog box appears:
269. Choose Activate SAP GUI Trace Level
270. Select the relevant trace level:
Level 1: Errors
Level 2: Errors and Warnings
Level 3: All (diagnostic trace)
271. Press OK
7.4.3 If You Are Going to Run SAP Shortcut
If you are going to log on to your SAP system via an SAP Shortcut,
turn on the trace as described in the section Trace for SAP Shortcut
and start the SAP Shortcut. The trace files for SAP GUI program like
sapgui_????.log and sapgui*.trc will be written in addition to the traces
for SAP Shortcut under the working directory defined in the SAP
Shortcut.
7.5 SAP Front-End Trace
There are two ways to activate this trace:
o You can use the option dialog after the start by clicking
-> Options -> Trace on the SAPGUI window.
o You can change the front.ini (for SAPGUI 46D) or the
sapfront.ini (for SAPGUI > 46D) file before you start a front
end
SAPGUI 4.6D:
o In the option dialog choose the menu option "Options..."
and choose the Trace tab. Now activate errors, warnings,
monitor and, if necessary, automation under Mode. In the input
field Trace file enter path C:\temp\front.trc and deactivate the
flag Window (this accelerates working because the trace output
is carried out in the above file and not in a window).
o Create or change the following lines in the Windows
directory in file front.ini:
0. [Trace]
1. Mode=7
2. File=C:\temp\front.trc
Then start the front end. All operations are now written into the above
file (as a result, the program slows down significantly). IMPORTANT:
Set the mode entry to 0 after tracing because otherwise all operations
will be written down in future.
[Trace]
Mode=0
The result file C:\temp\front.trc can now be sent to SAP (see Note
40024).
SAPGUI >= 6.10:
o In the option dialog, select menu option "Options..." and
select the "Trace" tab. Then activate error, warnings, monitor
and mostly also one or more of the trace components under
"Mode". Deactivate the flag "Show Window" under "Options"
(this accelerates working because the trace output is carried out
in a file and not in a window). About details see the section
6.1.6 TraceSettings
o Add or change the following lines in file sapfront.ini in
the Windows directory:
[Trace]
Mode=7
Then start the front end. All operations are now written into a trace file
(as a result, the program slows down significantly). IMPORTANT: Set
the mode entry to 0 after tracing because otherwise all operations will
be written down in future. [Trace] Mode=0 The result file - the file
name is specified in the trace tab in the options dialog - can now be
sent to SAP (see Note 40024).
You should only turn on the trace directly before the error occurs. After
the trace have been made, turn off the trace as the section To turn off
the trace, ... described.
Appendix A: Navigating Using the
Keyboard
Appendix A1: Scrolling to View Information
When you view information (for example, a list or online help), not all
of the information may fit in your window. To see the additional
information use the scrollbars.
To move:
o Up and down, use the vertical scrollbar
o Left and right, use the horizontal scrollbar
To move Do this
Up or down one line Choose the up or down scroll arrow on the vertical
scrollbar
Left or right one
character
Choose the left or right scroll arrow on the horizontal
scrollbar
Up or down one page Click above or below the slider box on the vertical
scrollbar
Left or right the width
of the page
Click to the right or left of the slider box on the
horizontal scrollbar
To a certain position in
the information (up or
down)
Drag the slider box on the vertical scrollbar to the
approximate location of the desired information, and
release the mouse button.
To a certain position in
the information (left or
right)
Drag the slider box on the horizontal scrollbar to the
approximate location of the desired information, and
release the mouse button
You can also:
Move to Icon Key combination
First page
SHIFT + F9, CTRL +
PageUp
Last page
SHIFT + F12, CTRL +
PageDown
Previous page
SHIFT + F10, PageUp
Next page
SHIFT + F11, PageDown
Appendix A2: The Tab Chain
Hot Keys Cursor or Focus Movement Example
TAB
SHIFT+TAB
Jumps to the next (TAB) or previous
(SHIFT+TAB) input-enabled elements.
Elements are input-enabled fields,
pushbuttons, radio button groups,
checkboxes, ActiveX controls, button bars,
toolbars, but not menu bars.
280. OK-Code field and button
bar are included in the tab chain for
tab navigation.
281. If an OCX control will not
focus, a focus rectangle will be
drawn on its container in order to
visualize the current focus, for
example the SAP image control.
VA01
Sap Easy
Access
SE80
right ALT key+TAB
right ALT
key+SHIFT+TAB
Jumps to the next (right ALT key+TAB) or
previous (SHIFT+ right ALT key+TAB)
elements, no matter whether it is input-
enabled or not.
System
status
popup.
CTRL+TAB
CTRL+SHIFT+TAB
Jumps to the first element of the next
group of elements (CTRL+TAB) or the
last element of the previous group of
elements (SHIFT+CTRL+TAB). Elements
group = visible and invisible frames,
ActiveX controls (e. g. tree control, toolbar
GUIT-
>Screen-
>Tab or
800-
>Nested
group
control etc.) button bars, toolbars.
282. Jumps to the previous
group.
283. Sub screens can be handled
like Frame if its property KeepTab
was set to TRUE in the Screen
painter.
box 802
SE80
LEFT/RIGHT/UP/DOWN
ARROW
HOME, END
Navigation inside the element (depending
on the element type)
If the arrow keys are not reserved by the
graphical elements, horizontal or vertical
scrolling will be made if necessary. In this
case, using the key HOME or END will
result in scrolling vertically to the first or
last page. Compare with the Internet
Explorer.
All Edit-
Fields,
radio
buttons
etc.
CSN
Inbox in
small
window
Appendix A3: Navigating Between Tab(strip)s
284. Press either TAB, or SHIFT+TAB, or CTRL+TAB, or
CTRL+SHIFT+TAB until the title of a tab has the focus.
285. Press the ARROW (left or right) key to choose the tab to be
activated (the title of this tab will get the focus).
286. Press the SPACE or Enter Key to activate the tab.
Appendix A4: Selecting a Line or a Column in a
selectable Table Control
287. Press the TAB key until a cell of the line or the colunm, which
should be selected, has the focus.
288. Press the SHIFT and SPACE together to select the line. Press the
SHIFT and SPACE once again will deselect the line.
289. Press the CTRL and SPACE together to select the column. Press
the CTRL and SPACE once again will deselect the column.
Note: The table control must be selectable, that means it must contain the
selecting buttons.
Appendix A5: Tabbing Automatically Between
Fields
If automatic tabbing is activated the cursor automatically moves to the
next input field when the maximum number of characters has been
entered in a field. This function is useful when you are entering a large
amount of data and you do not want to press the TAB key to move
from field to field.
AutoTAB only works at the end of an input field. For example, if the
Material field can contain 12 characters, but the material number you
enter is only 7 characters long, you must still press the TAB key to
move to the next input field.
To turn automatic tabbing on or off:
290. In the standard toolbar, choose -> Options... ->
choose the tab Cursor
291. To enable AutoTAB, select Automatic TAB at Field
End. To disable AutoTAB, deselect this option.
292. Press OK to confirm your choice, or Cancel to reset the
AutoTAB option to the previous setting.
Appendix A6: Other Hot Keys
Hot Keys Result
ALT + F12 Calls the menu popup for Customizing of local layout
CTRL + Shift
+ P
Makes a Hardcopy which shows no menu popup and can also
contain status texts and modal popups.
CTRL + / Cursor jumps directly to the OK-Code field.
CTRL + I Cursor jumps to the first focusable field or control.
CTRL + + Creates new session.
CTRL + ; Creates Sap shortcut.
ContextMenu-
Key = SHIFT +
F10
Calls context menu.
CTRL + Q Shows tooltip for the focus control (excepth ActiveX controls).
ESC on OK-
code field Closes the drop down list, if it is open.
CTRL + Z,
CTRL + Y Undo und Redo in the input field.
Appendix B: Wheel Mouse Support
SAP GUI for Windows supports the use of the Wheel Mouse (for
example, IntelliMouse). If you connect a Wheel Mouse to the PC you
automatically receive support in the Internet Explorer as well as in
more recent Office versions. You have to install the appropriate driver
software to use the mouse with the SAP GUI and other applications.
The software is either available with the mouse or you can access it
from www.microsoft.com (IntelliPoint software). To make the
appropriate settings Press Control Panel -> Mouse "Wheel Button =
AutoScroll (Default)". For further information, read the note 0398900.
Appendix C: Standard Icons
You can find a list of icons with short explanations in this standard
icons document
Appendix D: Modified SAP GUI
Features
See SAP note 402189.
Appendix E: Further Information
You can find more information about the GUI (like FAQ) in the
Service Area for the SAP GUI.
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