Fundamentals of Project Management

Fundamentals of Project Management Instructor: Fouad Ghoneim, PMP®

PMI, IEEE PES & IEEE Member

Project Management Overview

• What is a project?

• What is project management?

• What is project success?

• What factors determine project success?

• How to be project management professional ?







What is a project…?

The easiest way to determine whether an event is a project is to ask

yourself these questions:

Does the event have a definitive objective?

Does the event have a definitive beginning?

Does the event have a duration in which various activities occur?

Does the event have a definitive ending?

When a task...

1.Has a unique product, service, or result.

2.Has a definitive begin, duration, and ending time.

Project is a temporary endeavor undertaken to create a

unique product, service, or result.

What is a project…?

Project or Not…?

Task: Product a water-proof mobile phone

For that they put together a group of research analyst. After research,

research analyst group came up with unique design for the mobile – what they

executed was a Project.

With the design blueprint, mobile manufacturing unit started assembling all parts

and produced mobiles each day – this is called as Operations.







What is project management…?

• Project management is applying knowledge,

skills, tools, and techniques to project activities

to complete the requirements of the project.

Don’t forget These keys:


• Project management is accomplished through the appropriate

application and integration of the 47 logically grouped project

management processes, which are categorized into five Process

Groups. These five Process Groups are:

1) Initiating.

2) Planning.

3) Executing.

4) Monitoring and Controlling.

5) Closing.


Project Management Process Groups

Initiating Process Group: Those processes performed to define a new project

or a new phase of an existing project by obtaining authorization to start the

project or phase.

Planning Process Group: Those processes required to establish the scope of

the project, refine the objectives, and define the course of action required to

attain the objectives that the project was undertaken to achieve.

Executing Process Group: Those processes performed to complete the work

defined in the project management plan to satisfy the project specifications.

Monitoring and Controlling Process Group: Those processes required to

track, review, and regulate the progress and performance of the project; identify

any areas in which changes to the plan are required; and initiate the

corresponding changes.

Closing Process Group: Those processes performed to finalize all activities

across all Process Groups to formally close the project or phase.







Definition of project success

A project can only be successful if the success criteria were defined

upfront.

We can the project to define success across three tiers:

1. Project completion success:

Are we on time, budget, on scope, and quality…?

2. Product/service success:

Which product or service delivered is deemed successful…?

3. Business success:

Which the product delivered brings value to the overall organization…?







Project Success Factors

Strategic Leadership. Performance Culture. Clear Authority and Responsibility. Managed Risk. Embedded Ethics and Values. Transparency. Shared Ownership. Engaged Stakeholders.







How to be project management professional …?

Project Management Professional

PMP® (Project Management Professional):

is the most important industry-recognized certification for project

managers. You can find PMPs leading projects in nearly every country

and, unlike other certifications that focus on a particular geography or

domain, the PMP® is truly global.

PRINCE2® (PRojects IN Controlled Environments):

is a process-based approach for project management providing an

easily tailored and scalable method for the management of all types of

projects. The method is the de-facto standard for project management

in the UK and is practiced worldwide.

AgilePM®: aims to address the needs of those working in a project-focused

environment who want to be agile.

The focus of agile project management is on developing solutions

incrementally enabling project teams to react effectively to changing

requirements, whilst empowering project personnel and encouraging

increased collaboration and ownership.

Certified Scrum Professional® (CSP): Certified Scrum Professionals have demonstrated experience, documented

training, and proven knowledge in the art of Scrum. CSPs challenge their

Scrum teams to improve the way Scrum and other Agile methods are

implemented for every project.

Project Management Professional

Portfolios, Program & Project

Portfolio: refers to a collection of projects,

programs, sub-portfolios, and operations managed

as a group to achieve strategic objectives.

Program: Programs are grouped within a portfolio

and are comprised of subprograms, projects, or

other work that are managed in a coordinated

fashion in support of the portfolio.

Project: is a temporary endeavor undertaken to

create a unique product, service, or result.

Portfolios, Program & Project

Portfolios

Programs

Project

• Sub-Portfolios

• Programs

• Projects

• Sub-Programs

• Projects

Project Manager & Project Management Office

Project Manager: is the person assigned by the

performing organization to lead the team that is

responsible for achieving the project objectives.

Project Management Office (PMO): is a management

structure that standardizes the project-related governance

processes and facilitates the sharing of resources,

methodologies, tools, and techniques. The responsibilities

of a PMO can range from providing project management

support functions to actually being responsible for the

direct management of one or more projects.

Project Management Office Authority

Supportive: provide a consultative role to projects by supplying templates,

best practices, training, access to information and lessons learned from other

projects. This type of PMO serves as a project repository. The degree of control

provided by the PMO is low.

Controlling: Controlling PMOs provide support and require compliance

through various means. Compliance may involve adopting project management

frameworks or methodologies, using specific templates, forms and tools, or

conformance to governance. The degree of control provided by the PMO is

moderate.

Directive. Directive PMOs take control of the projects by directly managing the

projects. The degree of control provided by the PMO is high.

Project Management, Operations Management,

and Organizational Strategy Relationship

o Operations management is responsible for overseeing,

directing, and controlling business operations.

Operations evolve to support the day-to-day business,

and are necessary to achieve strategic and tactical goals

of the business.

o Though temporary in nature, projects can help achieve

the organizational goals when they are aligned with the

organization's strategy. Organizations sometimes

change their operations, products, or systems by

creating strategic business initiatives that are developed

and implemented through projects.

Any Questions…???

References

Project Management Body of Knowledge (PMBOK® Guide).

Project Management For Dummies, 3rd Edition.

Project Management for Engineering, Business and Technology

Project Management a Managerial Approach 7th Edition

www.pmi.org

www.apmg-international.com

www.scrumalliance.org

http://www.projectmanagement.com

http://www.pmi.org/

http://www.apmg-international.com/




http://www.scrumalliance.org/



http://www.projectmanagement.com/

Thanks

Leadership & Management

Fundamentals of Project Management